F-04 - Post with Clearing

[Former Member]

Hello,

In the transaction F-04/FB05, when 'Document Number' is the additional selection for clearing, only 16 documents can be entered at once.

Though we can press Enter & enter more documents, as the previously entered documents gets considered for clearing, its still time consuming. It gets really tough for the users as there are 1000s of documents to be cleared daily and the users have to select 16 items at once from the open item list and enter the same, this process goes on forever & is tiresome for the users. 

Is there any standard way to bring in more that 16 fields, or any other transaction that can help clear the open items document wise (The documents to be cleared are not always in sequence).

Please help.

[former_member184878 · Accepted solution]

Hello,

1. Handle  issue with LSMW as already mentioned.

2. I have done some searching, you also can use BAPI

here some links which might be helpful for your needs

http://scn.sap.com/thread/1469202

http://scn.sap.com/thread/1091811

http://scn.sap.com/thread/601289

all the best erwin

[Former Member · Accepted solution]

Thanks for your suggestion Erwin, let me check with ABAP team and see it could be solved using BAPI.

Regards,

Suresh.

[former_member184878 · Accepted solution]

Hello,

Hopefully you will get solution.

I can imagine that accounting team is not amused entering so many lines.....

all the best erwin

[zunaid_hingora2]

Hi Team,

For F-04, we created BDC and executed successfully.

Regards

Zunaid

[former_member576758]

Hi,

For clearing Multiple line items use LSMW recording or Use F.13 Enter Document number and vendor or customer.

Or Use some different criteria to clear. There is option to enter range or other line of fields to enter document number in screen layout for f-04 may be one more line u can enter.

Thanks

Hard

[sanilbhandari]

Hi

I had a similar requirement in one of my projects and the only solution was to create a new custom tcode to perform the job.

Regards

Sanil Bhandari

[Former Member]

Hello.

Thanks for replying.

Could you provide the details for the custom code you created, program, FM, all other details that you used and in what sense was it different from the standard code functionality wise? Did you add extra fields or how?

[former_member186576]

Hello Suresh,

Please try F.13 where you can select multiple customers, vendors etc...Please let me know if this helps. Thanks

Sam

[Former Member]

go to F.13 There customer   from no and to no columns is there if you give the range of customers the multible customers will come automatically for your reference i attached screen check it once.

[Former Member]

Hello Sam,

F.13 requires set up of criterion in OB74 and it gets very specific & rigid. F-04 is far more flexible.

Thanks for the suggestion anyways.

Regards,

Suresh.

[Former Member]

Hi Suresh, you can clear the documents based on the document number ranges Example :- document no 1009 to 1100 you can clear in bulk instead 16 lines or 25 line item try this it will work thanks

[Former Member]

Hello Inayat,

Thanks for replying.

As I mentioned in the last line of my query, the document numbers to be cleared are not always in sequence. The job would have been easier if it had been that way, but the user selects the items to be cleared on certain criteria and thus we cant enter any range ad the documents are random.

[former_member229478]

Hi Suresh,

Have you tried G/L item fast entry in f-04.

Br,

[former_member186576]

Hi Muhammad Arif Billah, That's exactly what suresh question is. Please go through the discussion subject one more time. Thanks

[Former Member]

Hello Muhammed,

Thanks for your reply.

Even in the fast entry option in F-04, we'll need to enter the open items... and thats where the problem is.

[former_member186576]

Hi suresh,

Try F-32

F-32 will allows 25 lines, then press enter and copy the next 25 invoice with a limit of 70000. More quicker ? May not be able to provide a positive answer.

[Former Member]

Hello Sam,

25 lines wont make much difference, there are large number of payments that are to be cleared.

Thanks for the suggestion anyway !

[former_member186576]

Suresh,

I agree with you. What ever your final decision about clearing large no of payments, it will be very nice of you to let me know it as well. Thanks.

[Former Member]

Thank you Sam, will surely let you know if I come across any idea. The thing that in my mind right now is to create a LSMW...wondering the pros & cons, also input file creation would be a tough job.