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ELECTRONIC CASH REGISTER MODEL XE-A137 XE-A147 FULL DETAILED INSTRUCTION MANUAL...
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CAUTION: The cash register should be securely fitted to the supporting platform to avoid instability when the drawer is open. CAUTION: The socket-outlet shall be installed near the equipment and shall be easily accessible. VORSICHT: Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein. ATTENTION: La prise de courant murale devra être installée à...
INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A137/XE-A147. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems.
CONTENTS INTRODUCTION ............................1 IMPORTANT ..............................1 CONTENTS ..............................2 PARTS AND THEIR FUNCTIONS ........................ 4 1 External View ............................4 2 Printer ..............................4 3 Mode Switch and Mode key ........................5 4 Keyboard .............................. 5 5 Display ..............................6 6 Drawer Lock Key ..........................
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ADVANCED FUNCTION PROGRAMMING ....................52 1 Register Number and Consecutive Number Programming ..............52 2 Various Function Selection Programming 1 ..................53 3 Various Function Selection Programming 2 ..................61 4 EURO Programming ........................... 63 5 Reading Stored Programs ........................66 READING (X) AND RESETTING (Z) OF SALES TOTALS .................
PARTS AND THEIR FUNCTIONS External View Option battery shutter Plug the AC adapter connector into the AC (for the XE-A1BT) adapter jack, then plug the AC adapter into (Only for the XE-A147) the wall outlet. AC adapter Mode switch AC adapter connector Display Printer cover AC adapter jack...
Mode Switch and Mode key Insert the mode key (the same key as drawer lock key) into the mode switch and move the key to get an appropriate mode. Turns the display off. No operations are possible. REG: Permits transaction entry. Permits correction after finalizing a transaction.
Display ■ Operator display Your cash register is equipped with a front LED (Light-Emitting Diode) display that affords easy visibility of 9 digits for the operator during transaction. PLU/Subdepartment code Department code Repeat Receipt off (“.”) Shift for the character entry (“_”) DC for the character entry (“_”) Amount: Appears in the far-right eight (max.) positions.
PREPARING THE CASH REGISTER Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “SPECIFICATIONS” section. For installing the cash register, find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight.
Installing Batteries Three new alkaline batteries LR6 (“AA”size) must be installed in the cash register to prevent the data and user- programmed settings from being erased from the memory, when the AC adapter plug is accidentally disconnected or in case of power failure. Once installed, the batteries will last approximately one year before needing replacement.
Installing a Paper Roll The register can print receipts. For the printer, you must install the paper roll provided with the register. I nstall the paper roll in the printer. Be careful then to set the roll and cut the paper end correctly. NOTE (How to set the paper roll) (How to cut the paper end) To the printer To the printer Incorrect Correct...
HELP FUNCTION The help function allows you to print guidance messages for basic programming procedures of the cash register. This function is available in any mode switch position other than “ ”. For more details on each programming, refer to “BASIC FUNCTION PROGRAMMING” on pages 11 to 21. ■...
BASIC FUNCTION PROGRAMMING Before starting sales entries, you must first program necessary items so the cash register suits your sales needs. In this manual, there are three sections, BASIC FUNCTION PROGRAMMING (pages 11-21) where required items must be programmed, AUXILIARY FUNCTION PROGRAMMING (pages 45-51) for using all available keyboard keys and ADVANCED FUNCTION PROGRAMMING (pages 52-67) where various optional programming features are provided.
■ Guidance for text programming The register allows you to program texts for department item names, PLU/subdepartment item names, logo messages, foreign and domestic currency symbols, and function texts. There are two ways for programming text; using character keys on the keyboard or entering character codes with numeric keys on the keyboard.
Language Selection T o set "0" *Language (0 - 4) *Language: 0: English 1: German 2: French 3: Spanish 4: Swedish By default, English is set. Key operation example Print Caution: W hen you change the language, the texts such as logo messages and function texts, which you programmed, will be reset to the default settings.
Tax Programming If you program the VAT/tax, the cash register can calculate the sales tax. In the VAT system, the tax is included in the price you enter in the register, and the tax amount is calculated when tendered according to the VAT rate programmed.
Department Programming Merchandise can be classified into a maximum of 8 departments. Items sold using the department keys can later be printed on a report shown as the quantities sold and sales amounts classified by department. The data is useful for making purchasing decisions and other store operations. ■...
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■ Preset unit price For dept. 5 through 8 To program zero Dept. key Unit price (max. 8 digits) To program another department Key operation example Print 1000 Unit price I f a department is not programmed to allow the entry of preset unit prices in functional programming, the NOTE department is automatically changed to allow the entry of preset unit prices by this programming entry. ■ VAT/tax status For dept. 5 through 8 To program zero VAT/tax status Dept.
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■ HALO digits (entry digit limit) Set the number of allowable digits for the maximum entry amount for each department. The limit is effective for operations in the REG mode. T o activate this function, the programming (job code 62) “HALO function” must be set “Valid (1)” on page NOTE For dept. 5 through 8 To program zero Dept.
PLU (Price Look-Up) and Subdepartment Programming The PLU function allows speedy key entries whereby a price is automatically called up when a code is entered. The subdepartment is a kind of “open PLU”, which requires you to enter a price after the PLU code is entered. PLU/subdepartment setting for 1 through 200 codes are available.
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■ PLU text (item label) To keep current setting PLU code Character entry (max. 12 characters) To program following PLU code To program another PLU code Key operation example Print MELON Text programmed for PLU code 1 (Programming MELON to PLU1) For details of the text entry (“MELON”), please refer to the “Guidance for text programming”...
Text Programming Please refer to “Guidance for text programming” section as for how to entering characters. ■ Logo messages (6 lines and 30 characters for each line) The register can print programmed messages on every receipt. On the standard model, a header 3-line and footer 3-line logo message is printed on the receipt.
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To print the logo message “THANK YOU” using double sized characters and centering on the third line. Key operation example Print W S W S W S W S W For details of the text entry, please refer to the “Guidance for text programming” on page 12. (T:9 , H:7 , A:0...
BASIC SALES ENTRY (Example) Basic Sales Entry Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to “Additional Information for BASIC SALES ENTRY” on page 29. Mode switch setting Turn the mode switch to the REG position. Item entries Enter the price for the appropriate department.
CORRECTION Cancellation of the Numeric Entry If you make an incorrect numeric entry, you can clear the entry by pressing the key only before pressing a department key, PLU/subdepartment key or the key. Correction of the Last Entry (direct void) If you make an incorrect entry relating to a department, PLU/subdepartment or percentage ( ), you can void this entry by pressing the...
Correction of the Next-to-last or Earlier Entry (indirect void) You can void any incorrect department entry, PLU/subdepartment entry or item refund entry made during a transaction if you find it before finalizing the transaction (e.g. pressing the key). This function is applicable to department, PLU/subdepartment and refund entries only.
Correction after Finalizing a Transaction (Void mode) When you need to void incorrect entries that are found after finalizing a transaction or cannot be corrected by direct, indirect void or subtotal void, the following steps should be taken: Turn the mode switch to the position using the mode key, to enter into the void mode.
FULL SALES REPORT (X or Z REPORT) • Use the reading function (X) when you need to take a reading of sales information entered since the last reset. You can take this reading any number of times. It does not affect the register’s memory. •...
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Cash counter and total Cheque sales counter and total Credit sale and tendering counter and total Exchange counter and total Domestic currency Cash in drawer Cheque in drawer Cash + cheque in drawer Change total for cheque tendering ■ Periodic consolidation (X2 or Z2 report) Put the mode key in the mode switch and turn it to the X/Flash or the Z/PGM position.
OTHER BASIC SALES ENTRIES Additional Information for BASIC SALES ENTRY Receipt ON/OFF function When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the key.
Starting Cash Memory (SCM) Entry If you enter the amount of currency for the starting amount in the drawer before entry operations, you can separate that amount from the sales amount when reports are generated. Your register can be programmed to enforce the entry of starting cash into memory. Turn the mode switch to the X/Flash position.
Item Entries ■ Single item entries Department entries Enter a unit price and press a department key. If you use a programmed unit price, press a department key only. When using a programmed unit price Unit price * Department key (max.
PLU/subdepartment entries Enter a PLU code and press the key. If you do not use a programmed unit price, you need to enter a unit price after pressing the key (subdepartment). By default, these 200 codes are set to PLU mode and zero for unit price. •...
■ Multiplication entries Use this feature when you need to enter two or more of the same items. This feature helps you when you sell a large quantity of items. When you use a programmed unit price Q’ty Unit price Department key Dept.
I Single item cash sale (SICS) • This function is useful when a sale is for only one item and is for cash; such as a pack of cigarettes. This function is applicable only to those departments that have been set for SICS or to their associated PLUs. •...
Finalization of Transaction ■ Cash or cheque tendering Press the key to get a subtotal, enter the amount tendered by your customer, then press the if it is a cash tender or press the key if it is a cheque tender. When the amount tendered is greater than the amount of the sale, the register will show the change due amount with the symbol “...
■ Cash or cheque sale that does not need any tender entry Enter items and press the key if it is a cash sale or press the key if it is a cheque sale. The register will display the total sales amount. Example Key operation Print...
■ Mixed-tender sale Example Key operation Print Press the key in place of the key when your customer makes payment by cheques. NOTE Computation of VAT (Value Added Tax)/Tax ■ VAT/tax system The cash register may be programmed for the following six VAT/tax systems. The cash register is preprogrammed as automatic VAT 1-4 system. Automatic VAT 1 through 4 system (Automatic operation method using programmed percentages) This system, at settlement, calculates VAT for taxable 1, taxable 2, taxable 3, and taxable 4 subtotals by using the corresponding programmed percentages.
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Manual tax 1 through 4 system (Manual entry method using programmed percentages) This system provides the tax calculation for taxable 1, taxable 2, taxable 3, and taxable 4 subtotals. This calculation is performed using the corresponding programmed percentages when the key is pressed just after the key.
OPTIONAL FEATURES Auxiliary Entries ■ Percent calculations (premium or discount) • Your register provides percent calculations for a subtotal or each item entry depending on the programming. • Percentage: 0.01 to 100.00% Percent calculation for a subtotal Example Key operation Print (When a discount of 10% is...
Auxiliary Payment Treatment ■ Currency exchange Your register allows payment entries in foreign currency. Press the key to create a subtotal in foreign currency. For an additional payment in foreign currency For direct finalization After an entry is completed Amount tendered After the amount (max.
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■ Received-on-account entries When you receive on account from a customer, use the key. For the received-on-account (RA) entry, enter the amount, and press the key. Cash tendering only available for RA operation. NOTE Example Key operation Print 12345 4800 ■ Paid-out entries When you pay an amount to a vendor, use the key.
Special Printing Function ■ After transaction receipt In the OFF state (no receipting) of receipt ON-OFF function, the transaction receipt can be issued during item registrations or after finalizing a transaction (finalizing payment operations), press the key to print it. However, the receipt printing is prohibited during payment operations.
• All three digits of the character code must be entered (even if it starts with zero). Example To program the word “SHARP” in double-size characters...
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■ Alphanumeric character code table *(DC) : Double-size character code...
AUXILIARY FUNCTION PROGRAMMING Miscellaneous Key Programming The cash register provides miscellaneous keys such as ■ Rate for To program zero Rate (max. 9 digits) To program another rate Rate: XXXXX: 0.00 − 100.00 (% rate) (For example: 15.00%. enter 1500.) XXXXXXXXX: 0.000000 −...
■ Function parameters for To program “0” for all items To program again Item: Selection: Entry: +/- sign + (premium) sign - (discount) sign* Item % Allow* Disallow Subtotal % Allow* Disallow +/- sign • Programming of the +/- sign assigns the premium or discount function. Item % •...
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■ Function parameters for To program “0” for all items To program again Item: Selection: Entry: Allow* key function Disallow Position of decimal point (from right: tab) 0-3 (default: 2) Example Key operation Print From left, AB...
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■ Function parameters for key function To program “0” for all items To program for another key 1 :Press key for key setting. Item: Selection: Entry: Footer printing* Allow Disallow* Amount tendered entry* Compulsory Non-compulsory (for Inhibit (for Entry digit limit 0-8 (default: 8) 0-9 (default: 9) *2: When programming for...
Other Text Programming Please refer to “Guidance for text programming” on page 12 or “Entering character codes with numeric keys on the keyboard” on page 43 as for how to entering characters. I Foreign currency symbol (4 characters) Foreign currency symbol for the key is printed with a foreign currency exchange amount obtained using a preset rate.
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■ Function text (12 characters) To keep the current setting *Function no. Character entry (max. 12 characters) (max. 2 digits) To program another function text * Function no.: See “List of function texts” shown on the following page. Example Key operation Print CARD Programming “CARD”...
■ List of function texts Default Default Function Function Key or function Key or function setting setting Average AVE. Differ DIFFER Exchange (Preset rate) EXCH Taxable 1 subtotal TAX1 ST Exchange cheque EX CHK Taxable 2 subtotal TAX2 ST Exchange credit EX CR Taxable 3 subtotal TAX3 ST...
ADVANCED FUNCTION PROGRAMMING Register Number and Consecutive Number Programming The register number and consecutive numbers are printed on every receipt. When your store has two or more registers, it is practical to set separate register numbers for identification. The consecutive number is increased by one each time a receipt is issued. For consecutive number programming, enter a number (max.
Various Function Selection Programming 1 The cash register provides various detailed functions listed below. • Print format • Receipt print format • Others For this programming, the job code entry style is applied. You can continue programming until you press the key for the programming described in this section.
■ Receipt print format Job code: 7 Item: Selection: Entry: Always enter 0. Always enter 0. Subtotal print with a press of subtotal key Always enter 0. VAT/tax amount print Yes* Taxable amount print Yes* Net amount print Yes* Purchase no. print Yes* ■...
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Job code: 62 Item: Selection: Entry: HALO function Invalid* Valid Always enter 0. Always enter 0. Buffered keyboard Yes* Always enter 0. Printing of void mode in X2/Z2 report Yes* Printing of void mode in X1/Z1 report Yes* Addition to the hourly total in VOID mode Job code: 63 Item: Selection:...
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Job code: 64 Item: Selection: Entry: Printing of GT1 on Z report Yes* Printing of GT2 on Z report Yes* Printing of GT3 on Z report Yes* Always enter 0. Printing of Z counter on Z report Yes* Printing of DATA on PLU resetting report Yes* Resetting of GT1, 2, 3 at the general Z1 report Always enter 0.
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Job code: 67 Item: Selection: Entry: Rounding amount printing Total amount rounding when a transaction is finalized Rounding* directly by Not rounding Rounding up of the unit digit of amount 0 - 9 (default: 0) Rounding down of the unit digit of amount 0 - 9 (default: 0) Application of rounding Item and payment*...
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Job code: 68 Item: Selection: Entry: Printing data on EJ Z report Yes* Always enter 0. Temporary EJ printing during a transaction Disable Enable* Always enter 0. PGM mode operation records type Details* Header information only REG/VOID modes operation records type Details* Total Compressing printing for EJ data...
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Job code: 69 Item: Selection: Entry: Always enter 0. Always enter 0. Always enter 0. Rising to unit* Rounding of foreign currency for Round off (4 down/5 up) Tax system Auto tax 1-4 Auto VAT 1-4* Manual VAT 1-4 Manual VAT 1 Manual tax 1-4 Auto VAT 1 &...
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Job code: 16 (Control unit (only available in specific countries)) Item: Selection: Entry: Type Cash Control Unit (G&D)* Clean Cash (RI) Transmission speed .(bps) 9600* 19200 38400 C - H Inhibited ■ Miscellaneous data To set “0” Job code Data To program another job code Job code: 71 (GT2) Data: GT2 (max.
Various Function Selection Programming 2 The cash register provides various options so you can use the register to suit your sales needs. In this section, you can program the following features (parameters within parentheses indicate default setting): • Power save mode (entering the power save mode after 30 minutes) •...
■ Save SD function To set “0000” ABCD To program another job code Item: Selection: Entry: Save all RAM data in the SD card at general Z1 report No* Save sales data in the SD card at general Z1 report Save Electronic Journal data in the SD card at general Not to save EJ data and not to clear* Not to save EJ data and clear...
EURO Programming For details of EURO migration operation, please refer to “EURO MIGRATION FUNCTION”. ■ EURO system settings To set “0000” ABCD To program another job code Item: Selection: Entry: Printing exchange total amount and change amount on receipt Always enter 0. Cheque and credit operation when tendering in foreign currency Exchange calculation method...
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■ Automatic EURO modification operation settings To set “00” To program another job code Item: Selection: Entry: Converting the preset unit price of Dept./PLU in the Yes* automatic modification operation for EURO (job #800 in the Z/PGM mode) Automatic modification operation for EURO (job #800 Compulsory* in the Z/PGM mode) at the preset date Non-compulsory...
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■ Time setting for EURO modification operation To set all zeros Time (Hour) (00-23) To program another job code Example Key operation Print If you have already made the Job #800 operation with the substitution of 3 for “A” in the Z/PGM mode, NOTE this programming is disabled.
Reading Stored Programs The machine allows you to read every program stored in the Z/PGM mode. ■ Key sequence for reading stored program Report name Key sequence Programming report 1 Programming report 2 Printer density programming report Department programming report PLU programming report (Full reading) Reading a start PLU...
Programming report 2 Department programming report Dept. unit price Job code w/sign Dept. code Dept. function Dept. text A to H from the left Tax status PLU programming report Domestic currency symbol Language selection PLU/subdepartment selection PLU code Unit price PLU text Associated dept.
READING (X) AND RESETTING (Z) OF SALES TOTALS • Use the reading function (X) when you need to take a reading of sales information entered since the last reset. You can take this reading any number of times. It does not affect the register’s memory. •...
Daily Sales Totals For the sample reports of the full sales and periodic consolidation report, refer to “FULL SALES REPORT (X or Z REPORT)” on page 27-28. ■ PLU report by designated range • Sample report Mode title* Report title Range PLU code Sales q'ty and...
EJ REPORT READING AND RESETTING The cash register provides an electronic journal (EJ) function. This function is intended to record the journal data in a memory instead of journal paper, and print the data as an EJ report. The register records the journal data in REG, , X/Flash, and Z/PGM modes.
EURO MIGRATION FUNCTION EURO programming described in this section are for users in the countries which will join to the NOTE members of the European Currency Union, not for the users in the countries already have joined the Union. Your register can be modified to correspond with each period set for the introduction of EURO, and in your register each currency is treated as shown on the table below depending on which period you are in. Basically your register can be automatically modified to correspond to the introduction of EURO by executing automatic EURO modification operation shown below in the Z/PGM mode.
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The details of the register system modification are as shown below: Items (EURO status 1) (EURO status 2) (EURO status 3) General Z1 report Issue Issue Issue General Z2 report Issue Issue Issue GT memories Clear Clear*1 (GT1, GT2 and GT3) Conversion of preset prices of Dept./ Yes*1 Exchange amount printing for total and...
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Checking the current EURO status You can check the EURO status currently set on the cash register. Turn the mode switch to the X/Flash position, and perform the following sequence. The current EURO status will be printed on the receipt. EURO status ■...
Caution: N ever turn the power off, while the SD memory card is accessed. ■ SD card formatting When the SD card is not formatted yet, take the formatting operation. The master folder “SHARP/ECRXXX14” is created for the data file.
The data stored in the SD memory card is incorrect. Write correct data into the SD memory card on a PC. The user folder is not found. (SHARP/ECRXXX14/user folder name) Over limitation of data records (Over max. record in sales or EJ data.) An error other than the above mentioned has occurred while the SD memory card is accessed.
• Never touch the surface of the printer head and print roller. ■ Cautions in handling the recording paper (thermal paper) • Use only the paper specified by SHARP. • Do not unpack the thermal paper until you are ready to use it.
Replacing the Batteries This cash register displays a low battery symbol ( ) when the batteries are low, and displays a no battery symbol ( ) when batteries are extremely low or batteries are not installed. When the low battery symbol is displayed, replace the batteries with new ones as soon as possible. The existing batteries will be dead in about two days.
Replacing the Paper Roll Be sure to use paper rolls specified by SHARP. The use of any other paper rolls other than those specified could cause paper jamming, resulting in register malfunction. Paper specification Paper width: 57.5 ± 0.5 mm Max.
Removing a Paper Jam Caution: The paper cutter is mounted on the printer cover. Be careful not to cut yourself. Never touch the printer head immediately after printing, as the head may still be hot. Remove the printer cover. Lift up the print roller arm. (When a large roll paper is set, hold the both side of the print roller arm as per the diagram.) Remove the paper jam.
Removing the Drawer The drawer in the register is detachable. After closing your Lever business for the day, remove the drawer. To detach the drawer, pull it forward fully, and while holding the lever down, lift the drawer slightly and remove. The 6-denomination coin case is detachable. Coin case Lever Opening the Drawer by Hand...
BEFORE CALLING FOR SERVICE The malfunctions shown in the left-hand column below, labeled “Fault”, do not necessarily indicate functional faults of the machine. It is therefore advisable to refer to “Checking” shown in the right-hand column before calling for service. Fault Checking (1) The display shows symbols that do not make...
*Specifications and appearance are subject to change without notice for improvement. ■ Option The following sharp option is available only for your XE-A147 register. • Option battery model XE-A1BT For installing option battery XE-A1BT, please refer to “XE-A1BT Installation Manual”.
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CAUTION: (only for the XE-A147) Shielded interface cables must be used with this equipment to maintain compliance with EMC regulations. XE-A137 Noise level LpA: 56.4 dB(A-weighted) Measured according to EN ISO 7779:2001 [Maximum value if the cash drawer springs open LpAI: 71.4...