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Email sign offs are often the most neglected part of an email.
Most people don’t really give much thought to their email sign-offs because they believe no one’s going to read them anyway. But the truth is, email sign offs are a crucial element that could either make or break the overall tone and perception of your email message.
They help to infuse personality and positive emotion into the conversation. More importantly, they help to end the emails on a good note.
However, if you do not know anything about what an email sign off is, we’ve got you covered.
In this post, we have explained what email sign off means, its importance and provided a list of 50+ email sign offs to use for different purposes and on different occasions.
What is an email sign off?
An email sign off is basically a short (usually two to five words) phrase that is added at the end of your email message, right before the email signature.
Oftentimes, most people confuse email sign off with email signature and use it interchangeably. But the truth is, an email sign off and an email signature are two distinct elements and serve different purposes in an email.
To get more clarity, let’s look at an example of email sign off in action:
Why email sign-offs are important
There are three main reasons why email sign offs matter.
- Increases credibility: Establishing trust and credibility in email communication is extremely important and the right email sign off can help bridge this gap perfectly. When you incorporate a relevant email sign off in your closing, it demonstrates that you value the recipient’s time, bolstering your credibility in their mind.
- Make a great last impression: Just like first impressions, it’s crucial not to underestimate the power of the last impression, especially in email communications. A memorable email sign off can not only set you apart in a crowded inbox, but it also helps in ensuring that your correspondence remains fresh in the recipient’s mind.
- Boost response rate: Low response rate can be very frustrating and disheartening, especially when the email you’re sending is important. But if you incorporate a good email sign off that explicitly states your desired outcome, it will eliminate ambiguity and prompt the recipient to respond or take action.
So the next time you write an important email, make sure to choose a good email sign off. If you don’t know what a good email sign off means, keep reading.
Read more : 10 Effective B2B Cold Email Templates to Grow Your Campaigns
What makes an email sign off good?
Good email sign offs should have the following 3 qualities:
- Fits the context
- Tailored to the recipient
- Enhances the emotional tone of your message
In simple words, you should choose a polite and relevant sign off phrase by considering the context of your email and the nature of your relationship with the recipient.
For example, if you’re sending a cold email to your prospects, the email sign off must be formal and respectful. However, this doesn’t mean you should always end your emails with “Regards” or “Yours Faithfully”. Instead, you should choose a sign off phrase that feels natural to you, matches your personality, and aligns with the relationship you have with the recipient.
If you’re not sure how to sign off your emails, we’ve already created a list of 50+ email sign offs with examples to start using in your emails.
50+ Email sign offs for effective communication
Formal email sign offs
If you’re looking for the best email sign offs for work-related communication, either with supervisors, team members, customers, or potential prospects, these five phrases will fit naturally into almost every context.
1. Regards
This one right here is definitely the most commonly used sign off phrase across the world. It works perfectly well in work-related emails because it is simple and formal.
Example: Thank you for your input on the revised proposal. I look forward to discussing more on this. Regards, [Your Name].
2. Best regards
This is a perfect sign off email phrase when you want to sound a bit friendly towards someone (i.e. a potential prospect) you don’t know well yet but want to build a professional relationship with.
Example: Thank you for considering our quote for your new project. Best regards, [Your Name].
3. With gratitude
This sign off phrase is the best way to professionally communicate that you’re grateful for your recipient’s thoughts, feedback, or action.
Example: Your contribution and support have been invaluable in the success of our project. With gratitude, [Your Name].
4. Best wishes
This sign off phrase has a perfect blend of formality and friendliness. Though this phrase does not fit in every context, so use it wisely.
Example: Congratulations on the successful Series A funding round. Best wishes, [Your Name].
5. Yours faithfully
Most of us learned to use this phrase at school, but what people don’t know is that this phrase can be perfect for a formal email. Though it may come across as tedious sometimes, so avoid using it if you’re a small business where an informal tone is more appreciated.
Example: I’m writing to inquire about the status of my application. Yours faithfully, [Your Name].
Thankful email sign offs
If you’re looking for sign off phrases to express gratitude to your email recipients, you can consider using the following thank you sign off phrases.
6. Thank you/Thanks
A simple thank you or thanks is a solid phrase you can use to express gratitude. You should only avoid using it if you’ve already said “thank you” somewhere in your email body.
Example: I appreciate for taking the time to address my queries. Thank you, [Your Name].
7. Thanks in advance
This email sign off phrase is generally used when requesting a favor, information, or assistance from the recipient and expressing gratitude in advance for their anticipated help.
Example: Could you please review the attached report and share your thoughts on the same? Thanks in advance, [Your Name].
8. Thanks again
This particular sign off used for expressing gratitude for something that has already been done. It is generally used in follow up emails to thank the recipient for either acknowledging their ongoing support or their previous assistance.
Example: Thank you for helping me finish the final draft of our new blog post. Your ideas were insightful. Thanks again for your time and effort, [Your Name].
9. Thank you for your consideration
This email sign off phrase is commonly used when making a request, especially in a formal or professional context. It helps to convey genuine appreciation for the recipient’s time and effort in considering your request.
Example: I would like to apply for the XYZ position at your company. Given my skills and relevant experience, I believe I’m a perfect fit for the role. Please find my updated resume attached for your review. Thank you for your consideration, [Your Name].
10. Thanks so much for [Specific Reason]
If you want to mention gratitude for a specific action, gesture, or favor that the recipient has already done for you, this is an ideal sign off phrase for it.
Example: Thank you so much for providing me with the budget necessary to bring the target results to fruition. [Your Name]
11. I appreciate your help
This is just another way to express a general sense of gratitude for the recipient’s support, help, or assistance that’s already been provided.
Example: Thank you so much for guiding me throughout the onboarding process. I appreciate your help, [Your Name].
12. Truly grateful
If you want to express your deepest gratitude to the recipient for their help or assistance on something extremely important or urgent, you can consider using this sign off phrase. It is ideal to use when the recipient has gone above and beyond to help or provide assistance.
Example: Your hard work made a significant impact on our project’s success. I’m truly grateful for your time and effort. [Your Name]
Professional email sign offs
When writing an email to a customer or boss, it’s recommended to stick to a professional tone in your email message, from the first word to the last. Here are the top professional email sign off phrases you can consider using when writing emails to your clients or boss.
13. All the best
This particular email sign off is quite versatile and can be used in plenty of different contexts. As you can already guess, it helps to convey well wishes, which is why it is perfect for formal and professional emails.
Example: Thank you for considering my suggestions. I hope it aligns with your business goals and requirements. All the best, [Your Name].
14. Wishing you a nice day
This sign off is a simple and friendly way to end your message. It helps to express your wish for the recipient to have a pleasant day. This phrase is commonly used in follow up emails to inquire about the recipient’s feedback on a business proposal, plan, strategy, etc.
Example: I just wanted to reach out and see how you are doing. Don’t hesitate to reach out if you need anything. Wishing you a nice day, [Your Name].
15. Wishing you well
This particular email sign off is quite similar to “All the best” but embodies a slightly better personal tone to the overall email. Therefore, you can consider using it in professional as well as casual emails.
Example: I wanted to take a moment to congratulate you on your new job. Wishing you well in your new position. [Your Name]
16. Looking forward
If you’re looking forward to a future collaboration or meeting with the recipient, you can consider using this email sign off. It helps to express your eagerness for your upcoming interaction with the recipient.
Example: Thank you for confirming our meeting next week. Looking forward to exploring potential opportunities. [Your Name].
17. Have a great day
If you want to wish the recipient a pleasant day ahead with a friendly and positive tone, use this sign off phrase to end your email. It is suitable for professional as well as casual or personal emails.
Example: I had fun collaborating with you on the XYZ project. Have a great day, [Your Name]
Funny email sign offs
A funny email sign off, while not appropriate in every situation, is a perfect way to end your emails with your work pals and bring a smile to their faces.
Here are the best funny sign off phrases to make your emails a bit entertaining or hilarious.
18. Tag, you’re it!
This funny email sign off is perfectly suitable for ending your emails with someone you have a friendly rapport. It is playful and casual and often used among friends or colleagues with whom you have a lighthearted relationship.
Example: I just shared a funny stand-up by Matt Rife. It’s hilarious and hope you enjoy it. Tag, you’re it!
19. Hasta la vista, baby!
This is a famous line from a movie called “The Terminator” film franchise and is now commonly used as humor in email exchanges between team members and work pals. It’s best to use this phrase when the recipient is familiar with and likely to understand the movie reference!
Example: I’ll be unavailable for a few days. Please handle or delegate any urgent matters to XYZ person in my absence. Hasta la vista, baby!
20. See ya later, alligator!
If you’re looking for a whimsical way to say goodbye in email exchanges with your peers or acquaintances, you can use this fun email sign off. It’s a perfect lighthearted way to end your emails with someone you expect to interact with in the near future.
Example: Thanks for grabbing breakfast with me today. It was nice catching up with you after so long. See ya later, alligator!
21. Peace out!
Peace out is a common slang term used among friends and colleagues and is suitable to use as a friendly and fun sign off phrase to close your emails. You can use it when emailing a colleague with whom you have just finished a task or project.
Example: Thanks for helping me solve my XYZ problem. I owe you. Peace out! [Your Name]
22. Later, Mater!
This is another famous movie reference to a classic Pixar film franchise, Cars, and is ideal to add a humor element before ending your emails.
By the way, if you want to recall that particular Cars scene, here’s the clip:
Just like the previous fun email sign offs, this one can also be used to end your emails with someone you’re going to have an interaction with again.
Example: I’m leaving early today. But let’s catch up tomorrow. Later, Mater! [Your Name]
Friendly/Casual email sign offs
These particular email sign offs are a little less formal but still keep a professional tone in your work emails.
23. Have a great day/week/weekend
All these sign offs are friendly, expressing well wishing the recipient’s day, week, or weekend. They’re most suitable when writing an email to a co-worker with whom you don’t have a friendly or personal relationship, but want to wish them well.
Example: Thank you for your assistance today. Have a great day, [Your Name]
24. Hope this helps
This casual email sign off is commonly used when you’ve provided some sort of assistance or information requested by a team member, colleague, or co-worker. It helps to convey that you hope the information or assistance provided is useful or solved the recipient’s problem.
Example: Here is the step-by-step process for setting up your account on our internal project communication channel. Hope this helps, [Your Name].
25. Great working with you
If you want to acknowledge or appreciate someone for their contribution to a project that has recently finished, you can use this email sign off to express your satisfaction.
Example: The client meeting went spectacularly well. Great working with you on it. [Your Name]
26. Until next time
If you want to close an email exchange with the recipient but expect to communicate again in the future, you can use this sign off phrase to express anticipation of future meetings or interactions.
Example: Looking forward to our next collaborative project. Until next time, [Your Name].
27. Catch up soon
Catch up soon is more of a friendly or casual way to end your email exchanges with the recipient while indicating an expectation for future collaboration. You can use it as an alternative to “Until next time” if you have a friendly relationship with the recipient and want to maintain a sense of informality.
Example: I enjoyed our meeting today. Let’s catch up soon for the next steps. [Your Name]
Unique email sign offs
If you want your email closings to stand out and leave a great last impression on the recipient, try using one of these unique email sign offs.
28. Looking forward to talking more about this
If you’re looking for a polite and professional way to close a conversation but will require more in-depth discussion soon, you can never go wrong with this sign off phrase. It helps you convey to the recipient that you expect to have a follow-up conversation on a topic.
Example: Thank you for your initial feedback. Looking forward to talking more about this and improving the strategy. [Your Name]
29. Let me know how everything goes
This email sign off is unique because it allows you to encourage the recipient to provide an update on a particular task, project, or meeting in a friendly and helpful manner. It also indicates that you’re interested in the outcome and even willing to assist the recipient if needed.
Example: Wish you good luck for your first-ever meeting with a prospect. Let me know how everything goes. [Your Name]
30. I hope your week is off to a great start
This particular phrase is commonly used at the beginning of the week to express good wishes to the recipient. Just like other such sign off phrases, you can also use this one on multiple occasions and in various contexts.
Example: Just wanted to check and see how you are enjoying the day at your new job. I hope your week is off to a great start! [Your Name]
31. One step closer to Friday!
As you can already guess, this email sign off is generally used to express excitement about the upcoming weekend. It’s best to use when you want to sound lighthearted and friendly in a professional setting.
Example: We’ve made notable progress so far, keep up the good work guys! One step closer to Friday! [Your Name]
32. That’s a wrap
This is an informal way to indicate the conclusion or completion of a big or complex task or project. The ideal use case of this sign off phrase is when you want to convey a sense of closure or accomplishment to the recipient.
Example: Thank you, everyone, for your dedication to meeting the tight deadline. With that final task completed, that’s a wrap! [Your Name]
Creative email sign offs
Many people like to get creative with their email closings. If you’re one of those people, you can consider using these creative email sign offs to make your recipients remember you.
33. Have a fantastic [day of the week]
This email sign off is a better version of wishing the recipient to have a pleasant day as it is specifically tailored to the day of the week. Use this phrase when you want to acknowledge the current day in your email closing in a friendly and positive way.
Example: Just wanted to touch base with you and ask about the progress on the initial report. Have a fantastic Tuesday! [Your Name]
34. Sending you good vibes
If you want to sound supportive to the recipient and express positive energy, this email sign off is perfect for that context. It lets you provide encouragement to the recipient and lift their spirits positively.
Example: I know you have an important client meeting today that could make a huge impact on our revenue. Sending you good vibes for a successful presentation. [Your Name]
35. Keep calm and carry on
This is one of the motivational email sign offs that can be used to in emails to employees or subordinates who are currently facing a challenge in their personal or professional life. You can use this sign off phrase when you know the recipient is probably facing challenges or under stress, and you want to encourage them to remain calm and focused on the task at hand.
Example: I know the deadline is approaching, but I have complete faith in your abilities. Keep calm and carry on, [Your Name].
36. To infinity and beyond
If you like quoting movie references in your emails, this one is another famous movie reference from the Toy Story film franchise you can consider using.
If you want to recall the scene, here’s the clip:
By the way, using movie references is a great way to personalize your email closings. However, make sure to learn when it is appropriate to use it. That being said, you can consider using this particular email sign off when you want to convey enthusiasm, determination, and inspire the recipient.
Example: Your contribution has had a meaningful impact so far, but let’s keep pushing forward. To infinity and beyond! [Your Name]
37. Keep grinding!
This is another great way to motivate the recipient to stay focused, keep working hard, and persevere. You can also use this sign off phrase to convey a sense of admiration for the recipient’s dedication to a project’s ongoing success.
Example: I know you have been putting in long hours since Monday. Your efforts and hard work will definitely pay off. Keep grinding! [Your Name]
Sincere/Kind email sign offs
On some occasions, you may want to sound sincere or kind in your emails. In fact, using sincere or kind email sign off is a powerful way to close your emails and spread positive energy. So, the next time you’re closing an email, consider using any of the following sincere email sign offs.
38. Glad to be working with you
Most people like to feel welcomed and appreciated in their workplace. To convey this effectively to new team members, use this sign off phrase to close your emails. It will help to foster a sense of worthiness in the recipient, which will help to boost their morale and performance.
Example: Thank you for agreeing to work together on the upcoming project. I’m glad to be working with you. [Your Name]
39. Looking forward to seeing you at [specific location]
If you have plans to meet the recipient at a specific location or event in the near future, you can use this sign off to convey excitement for your upcoming meeting where you’ll be seeing the recipient in person.
Example: Thank you for confirming our meeting next week. Looking forward to seeing you at our New York office! [Your Name]
40. Wish you continued success
This sign off phrase is used to express well wishes for the recipient’s ongoing as well as future endeavors. It helps to convey an authentic desire for the recipient to experience continued growth and positive outcomes.
Example: Congratulations on your recent promotion! Your hard work finally paid off. Wish you continued success in your new job role! [Your Name]
41. Have a blessed weekend
If you want to wish the recipient to have a relaxing and enjoyable weekend, you can consider using this sign off. Just make sure that you’ve either a personal or friendly relationship with the recipient.
Example: Thank you for your contribution to the XYZ project this week. Have a blessed weekend! [Your Name]
Clever email sign offs
Clever email sign offs can be used in various situations but you have to make sure that they fit the context and align with your relationship with the recipient. If you think you have a perfect opportunity to add a clever sign off, consider using the following phrases.
42. Keep being awesome
This sign off is an alternative way to express encouragement in a clever tone to the recipient. Use this sign off when you want to acknowledge the skills and qualities of the recipient in an affirming way.
Example: Thank you for your invaluable assistance in the project’s success. Keep being awesome! [Your Name]
43. Another day, another slay!
If you want to end your email with enthusiasm and high energy, this is a perfect sign off to express confidence and determination. However, it’s mainly suitable for informal or creative contexts where you want to convey a can-do attitude to the recipient.
Example: Just delivered another successful design for the XYZ client. Another day, another slay! [Your Name]
44. Are you still reading this?
This sign off is suitable when for adding a humorous element to catch your recipient’s attention or inject a bit of fun into your emails. It’s playful and adds a touch of amusement.
Example: Thank you for reading my unnecessarily lengthy email! Are you still reading this? Kudos to you! [Your Name]
45. Adios!
This one is simply a clever alternative to saying goodbye to the recipient in a friendly way. Use this sign off when you have a casual or informal relationship with the recipient and want to end your email with a simple farewell.
Example: Thanks for joining the conference call on such short notice. It was great talking to you. Adios! [Your Name]
46. Au revoir!
Au revoir is a French expression that translates to “goodbye”. Unlike Adios, this sign off adds a sophisticated and international touch to your email endings. Best part? You can use it in both casual as well as formal contexts when you want to convey a sense of elegance or cultural appreciation.
Example: Thank you for the helpful insights. I look forward to our next meeting. Au revoir! [Your Name]
Complimentary email sign offs
Many times, you will want to express respect and appreciation at the same time, there are a lot of different complementary sign offs to do so.
47. Keep up the good work
This sign off is another way to provide encouragement and acknowledgment for the recipient’s efforts. It helps to show genuine appreciation for their hard work and motivates the recipient to continue the current course of action.
Example: I wanted to take the time to commend the excellent work you’ve been doing so far in the XYZ project. Keep up the good work. [Your Name]
48. You’re an inspiration
This sign off is another good way to express respect and admiration to the recipient for their achievements or character qualities that have had a meaningful impact on others. Use it in your email endings when you want to acknowledge the recipient to be inspiring.
Example: Your resilience and determination in the XYZ project are truly inspiring. Keep making a difference. You’re an inspiration! [Your Name]
49. Stay awesome!
This sign off is commonly used for encouraging the recipient to continue being their amazing self. It helps to convey a genuine sense of positivity and appreciation in a friendly tone.
Example: Thank you for always bringing your creativity to the team. Stay awesome! [Your Name]
50. Great to have you on the team!
If you want to express appreciation for joining your team as a new member, this sign off is perfect to make them feel welcomed and valued.
Example: Your expertise and enthusiasm are a great addition to our organization. Great to have you on the team! [Your Name]
51. Loved your work
If you want to provide positive feedback and make the recipient feel recognized, you can use this sign off in your email closings. It helps to express genuine admiration for the recipient’s work or accomplishments.
Example: I had the opportunity to review the designs you prepared for the XYZ client. Your attention to detail was extremely impressive. Loved your work! [Your Name]
Bonus: 10 worst email sign offs to avoid at all costs
Finding the right sign off can sometimes get tricky, and if you use the wrong sign off in your emails, it could have significant consequences. This is especially true in professional emails where you need to sound polite, respectful, and appropriate.
That said, here are the 10 worst email sign offs that you must avoid using in your emails, otherwise you may come across as offensive and inappropriate.
1. Xoxo
This email sign off is used to convey hugs and kisses. It is extremely intimate and is typically reserved for close friends or family and romantic partners. That’s why, you must avoid using it in your professional and even casual emails.
2. Love
Love is another intimate sign off that is typically reserved for close personal relationships. Using it in professional or formal emails can make you come across as inappropriate, which is why you must avoid using it.
3. Ciao
Ciao is an Italian word that is commonly used for “goodbye” in an informal context. While you may think it can be used in casual conversation, it is generally recommended that you don’t, as it may come across as overly casual or unprofessional.
4. Cheers
Cheers is a common sign off used in professional email exchanges all over the world. And while it can be appropriate in certain business or casual conversations, it’s not ideal to use it in all your emails, especially when you want to come across as more professional and respectful to the recipient.
5. Best
Best is another common sign off the majority of people use to end their emails. Unfortunately, this sign off does not help to fully convey the desired sentiment, which is why it is generally better to use a sign off that’s more specific or personalized.
6. Yours
This is another overly used sign off that you need to stop using it. This is because it is incomplete and often not suitable for formal and professional email exchanges. Instead, choose a sign off that’s more complete such as “Your Sincerely” or something that’s more appropriate to the context of your email.
7. Looking forward to hearing from you
This sign off is acceptable only in some cases because it can be easily seen as passive or presumptuous. In simple words, it can sometimes put pressure on the recipient to respond promptly, which may not always align with the nature of your email. So, unless you’re one hundred percent sure that it fits the context, avoid using this sign off.
8. Respectfully
Just like “Yours”, “Respectfully” is another incomplete sign off that most people continue to use to this day. Apart from being incomplete, it’s too formal and can create an unnecessarily rigid tone. Therefore, it’s advisable to choose a sign off that’s both complete and appropriate to the context.
9. Sent from my iPhone
As you might already know, this particular sign off is automatically appended by Apple’s iPhones. But it’s best to disable this feature or change this automatic signature, especially if you send professional emails. The reason is, it may suggest that the email was hastily composed and that you’re not fully engaged in the conversation.
10. No sign off
Omitting the sign off entirely may be acceptable in rare circumstances, it’s always better to include a polite email closing. As explained earlier, a sign off helps to wrap up the email and allows adding a courteous conclusion, which leaves a positive impression on the recipient.
Upgrade your email sign offs with these templates!
Believe it or not but email sign offs matter more than you think. They help to leave a great last impression on whoever receives your email and even motivate the recipients to take your desired action.
So, start using the above email sign offs that best fit the context and nature of your emails.
FAQs
1. How to sign off an email?
To sign off an email, it’s important to choose a closing that reflects the tone, purpose, and context of your message, and your relationship with the recipient.
2. Is it necessary to always sign off an email?
It is not necessary but adding a sign off in your email closing is considered good email etiquette and helps to enhance communication, which is why you should always sign off every email you send.
3. What to put at the end of an email?
You can consider including a sign off, your name, and contact information in your email closing to make a good last impression on your recipient’s perspective and increase the likelihood of receiving a response from them.
4. Is it ok to end an email with “best”?
Unless you have a close personal relationship with the recipient, it is advisable to not end your emails with “Best”.
5. How to end an email that requires a response?
If you’re writing an email that requires a response from the recipient, you should close your emails with “I would appreciate your response”, “I look forward to [requested action]”, or “Please let me know about [thoughts/feedback/suggestions]”.
6. What to say instead of thank you in an email?
You can express gratitude in many different ways to nail your email closings such as “I appreciate your help”, “Your support means a lot”, “With gratitude”, and many more.
7. How to end a cold email?
Ending a cold email requires a perfect balance of professionalism, value proposition, and a compelling call to action, followed by a contextual closing that entices the recipient to write back.
8. How can email sign offs benefit cold email campaigns?
Email sign offs can play a pivotal role in enhancing the overall effectiveness of a cold email campaign. Remember that a well-chosen email sign off can not only add a personalized touch and convey respect but also demonstrate genuine gratitude to the recipient for taking the time to read your cold email. This can skyrocket your response rates, eventually converting more prospects into qualified leads.
