SAP In-House Cash v0.10

SAP In-House Cash
Copyright © 2008 Accenture All Rights Reserved. 1

Course Contents
Day One
• IHC Business Benefits
• Prerequisites for IHC
• IHC Components
• IHC Master Data
Day Two
• IHC Business Processes
• SAP System Demo

Why SAP In-House Cash?
• The SAP In-House Cash application allows diversified companies to optimize their intra-
group payment transactions by establishing an in-house bank. An In-House Cash Center is
a virtual bank within the corporate group, with which each affiliated company having one ore
more accounts. For the affiliated companies, the In-House Cash Center is just another
house bank, which they use primarily to process payables and receivables involving other
group companies.
• The In-House Cash Center is used to process all payments between company units, thus
keeping cash resources within the group and optimizing how they are applied. This saves on
the costs of external netting services and gives you greater flexibility when you process
payment netting transactions.
• The SAP In-House Cash component allows companies with a diversified organizational
structure to minimize the actual flow of cash and therefore reduce bank charges, interest
expenses and losses resulting from delays in value-dating payments. It also helps to avoid
many of the disadvantages associated with external clearing solutions, such as inflexible
procedures with fixed dates and extra costs resulting from manual post processing. By
managing accounts centrally, you can assure your company's ability to pay, optimize credit
management, minimize interest expenses, and maximize interest revenues.
• All incoming and outgoing payments with external entities are processed through the In
house cash center of the parent company. The In-House Cash Center is used to manage all
payments between company units and thus keeping cash resources within the group and
optimizing how they are applied.

Business View and Benefits
Business View
• SAP In-House Cash is a solution for companies that operates globally to manage their intra-
group and external payment transactions more efficiently.
• IHC is set up at the group headquarters
• IHC is a virtual bank where subsidiaries have current accounts.
Below are some of the benefits:
• In-House Cash is a solution for companies that operates globally to manage their intra-group
and external payment transactions more efficiently.
• Improve the business credit position
• Reduces Bank transfer’s and transaction costs
• Minimize Currency exchange and value date losses
• Reduced physical cash transfers
• Processes internal payment transactions on a cost-effective basis
• Reduces the amount of external bank accounts needed
• Optimizes cross-border payment traffic
• cash resources are kept within the group

SAP IHC Course Pre-requisites
• Knowledge in House Bank settings

• Automatic payment programme settings
• Payment methods
• Payment routing rules
• EDI payments
• Electronic bank statement settings
• Search strings to automate the postings
• ALE and EDI settings related to IDOC's

Define House Bank
Transaction FI12 - Create bank accounts

Define House Bank -Accts
Different accts configured under the Main bank account

Bank Data
Transaction FI01 - Define Bank key

Key settings in defining a Bank
• Assign bank key to the House bank
• Bank key is defined for a particular bank and for a particular country. This
is independent of company code.
• Create new bank accounts
• Alternative account numbers
• Assign GL accounts to bank accounts
• Incase of Vendor banks, assign Bank keys to Vendor master data
• Account holder definition, bank partner type

Vendor Master Data- Bank details

Payment method configurations
FBZP – Payment run configuration

Payment methods at Country level

Payment methods at Country level

Payment methods at Company code

Bank determination
Payment methods needs to be configured for F110 (Normal

payment run), F111(Treasury payment run) and External
payment run (this one is supplied by our Bank and sent the
PAYEXT idoc)

External payment method
Path : SPRO - Financial Accounting - Accounts Receivable and Accounts Payable- Business Transactions - Outgoing Payments - Automatic Outgoing Payments - Payment Media - EDI Payment Orders and Debit Memos - Assign EDI Payment
Method to External Payment Method

EDI payments
• Payment medium as IDOC
• Payment medium as a flat file (using payment medium workbench)
• Variants used in the payment run:

What is the Payment Medium Workbench?
The PMW is used to create payment media.

• The user is presented with a generic payment medium program for all payment
medium formats for which variants have to be defined in Customizing. The user
can decide on the layout of the note to payee, and select differing notes to payee
according to origin (vendors, customers, personnel, travel expenses, Treasury,
online payments and so on).
• The developer, consultant and system administrator have simple tools for
changing without modification formats delivered or for setting up new formats. This
integrates the existing development tools (ABAP Dictionary, Function Builder, ...)
and also the DME Engine that make the PMW into a workbench.

How do you activate the PMW?
• A payment method becomes a PMW payment method in only four steps:

• 1. First the payment medium format is assigned to the payment method once
you have established that you want to use the PMW. You may also need to add a
format supplement.
• 2. A note to payee is then assigned to the payment method for each origin. You
can use the examples supplied by SAP for this, for example note to payee
SAMPLE 02 for FI-AP and FI-AR, and SAMPLE 00 for all others (leave origin
empty).
• 3. In the payment method per company code you define the form delivered by
SAP for the accompanying sheet (under additional form).
• 4. Finally, you have to create and assign selection variants.

Data medium exchange engine(DMEE)

Note to payee
Definition
• A note to payee is a field on a data medium containing information on paid line
items relevant for the business partner.
• Number and length of the note to payee fields are defined in the payment medium
format, whilst the content itself is defined in the note to payee.
Use
SAP provides predefined notes to payee that you can adapt for your own formats.
Notes to payee are structured according to the following methods:
• With Customizing in SAP Script format
• With a function module
• With a combination of Customizing and function module.
To adapt a note to payee, in Customizing for Financial Accounting, choose Accounts
Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments
® Automatic Outgoing Payments ® Payment Media ® Make Settings for Payment
Medium Formats from Payment Medium Workbench ® Adjust Note to Payee.

Conti…
Structure
The note to payee consists of a maximum of 6 different line types:
1. Main note to payee for description of the payment, for example with the
payment of invoices in the lines there is the invoice number, the invoice date,
and/or the invoice amount.
2. Internal short reference for your company for identification of the transaction in
case of failed payment. This could be the number of the payment document,
for example.
3. External short reference for your business partner, a contract/customer
number, for example.
4. Payment advice note that replaces the lines of type 1 where there is not
sufficient space available.
5. and 6. See Alternative Payer, Alternative Payee.
Integration
• The note to payee is independent of format, a separate entity that exists
alongside the formats. You can assign the note to payee to a format via the
payment method and the origin. You can assign a note to payee to several
formats, thus minimizing the effort involved.

Conti…
Example
Main note to payee No. 746 999 from
Line type 1 line 1 01.01.2000
Line type 1 Main note to payee No. 333 934 from
line 2 02.15.2000
Line type 1 Main note to payee No. 4 734 from 02.20.2000
line 3
Line type 1 Main note to payee Visit our homepage:
line 4 www.sap.com
Line type 2 Internal short Payment document 6 785
reference 987
Line type 3 External short Our account with you: 345
reference 876

To generate IDOCs.
• Program RFFOEDI1 program to generate Payext IDOC’s

• Variants to be defined for RFFOEDI1 program
• Payext IDOC would contain information with regard to Vendor invoice and
payment methods and the beneficiary bank account information.
• All IDOC movements (destinations) would depend upon the EDI partner
information assigned in the house bank master data.

Electronic bank statement settings

Conti…

Conti…

Conti…

Conti…

EBS - Search strings
Search strings are based on the note to payee information on the bank
statement.
Search string is the unique text which is assigned to the posting rules.

Conti…

Very Important Table- TBKKIHB5
This table determines what payment method to be used in the IHC payment.

Payment Routing rules
Path: SPRO - Financial Supply Chain Management - In-House Cash - Account Management -
Payment Processes in In-House Cash - Set Up Route Processing (T Code # IHCRT)

Conti…
Payment Processes in In-House Cash - Make Basic Settings for Payment Processes

Conti…
Payment Processes in In-House Cash - Outgoing Payment Orders - Set Up Creation of
Payment Requests for Inbound IDoc in FI

Conti…

SAP In-House Cash – Master data

Define current accounts:
Current account: Current accounts are nothing but the internal bank accounts
maintained by SAP in order to generate internal bank statements (FINSTA)
Transaction: F9K1/F9K3

Conti..

IHC settings: Define House Banks as IHC

Define current accounts as Bank accounts
for IHC House bank

Conti..

Conti..

Business Partner – Master data
This data contains all details on business partners with whom a bank or the
In-House Cash Center is affiliated.
All the IHC activities are linked to the Business partner functionality.
The business partner is a natural or legal person with whom business
relationships are maintained.
Below are some of the Business Partner roles:
• General Business Partner
• Authorized Drawer
• Account holder
• Bank statement recipient





In-house Cash
1 Introduction
2 SAP Organizational Entities
3 The In-House Cash Center
4 In-House Cash Processes
5 System Architecture Scenarios
6 Systemdemo

Current Situation
Various and ever-changing multi-national corporate group structures . . .
Internal
Bank
Head office
(Europe)
US
Subsidiary
Subsidiary
Subsidiary Asia
Subsidiary
Subsidiary
Subsidiary
Subsidiary
Region 1
Region 2
. . . with a high volume of internal and external payment transactions

Benefits:
In-House Cash is a solution for companies that operates globally to manage their
intra-group and external payment transactions more efficiently.
 IHC is set up at the group headquarter

 IHC is a virtual bank where the subsidiaries have current accounts
In-House Cash Center processes all payments between various affiliates to:
• Controls payment transactions on a regional and global level.

• Processes internal payment transactions on a cost-effective basis.
• Reduces the amount of external bank accounts needed.
• Optimizes cross-border payment traffic.
• Automates and standardizes business processes.
• Cash resources are kept within the group

Agenda
1 Introduction
6 Systemdemo

SAP Organizational Entities
Corporate Head Office

Subsidiary 3
Subsidiary 3
Subsidiary 2
Group In-House Cash Financial
Subsidiary 2 Center
Subsidiary 1 Accounting
Subsidiary 1 Account
management
Functions and Tasks of the Organizational

Entities Involved

Organizational Entities: Subsidiary
Corporate
Subsidiary 3
Group
Subsidiary 2
Subsidiary 1
Subsidiary
• Individual trading entity (e.g. subsidiary) with its own systems (e.g. R/3)
• This subsidiary holds one or more current accounts within the corporate group
head office (In-House Cash Center).
• The subsidiary simply has to define new bank details (for the virtual bank) to the
corporate group head office (In-House Cash Center) as though it were a normal
house bank.

Organizational Entities: Head Office

Group In-House Cash Financial
Center Accounting
Account
management
Head Office
• The head office manages the current accounts for the corporate group subsidiaries
within the IHC Center.
• The financial accounting department within the head office manages the IHC
Center general ledger accounts.

Organizational Entities: IHC-Center

Group
In-House Cash Financial
Center
Accounting
Account
management
In-House Cash Center

• The IHC Center is situated at the head office and can be a separate organizational
entity within the head office.
• The IHC Center manages the subsidiaries IHC current accounts as a head office
sub ledger
• Processes internal corporate group and cross-group payments.

Organizational Entities: Finance Dept.

Group
Center Accounting
Account
management
Financial Accounting Department

• The general ledger accounts for the IHC Center sub-ledger are set up here.
• It holds the IHC Center balances in the FI system.
• The financial accounting department uses SAP-FI.

Summary:
Corporate
Subsidiary 3 Head Office
Group
Subsidiary 2 In-House
In-HouseCash
Cash Financial
Finanz-
Subsidiary 1 Center
Center Accounting
buch-
Account
Konten- haltung
management
verwaltung
Organizational entities:
• Operative subsidiaries 1,2,3...
• The IHC Center and the financial accounting department are situated within the
head office
• The IHC Center (manages the subsidiary current accounts)
• The financial accounting department manages the chart of accounts and the
general ledger balances.

Agenda
1 Introduction
6 System demo

Overview of the IHC- Center
FI – GL
Pmnt
Pmnt clearing
clearing
IHC
IHC
S1 S2 (1) 200 540 (2)
S1 S2
- 50 + 200 IHC
IHC IHC
IHC
+ 340 - 150 Receiv.
Receiv. Payab.
Payab.
(2) 540 200 (1)
Bank statements Limits

G/L Transfer
Conditions
Account A
+ 100
- 120
Business partner ... Blocks
...
...
No Post.dte Val.dte Curr. Amnt
Currency ... 1
2
30.12.00
31.12.00
31.12.00
31.12.00
EUR
EUR
100.00 C
9.58 D
conversion Reporting Turnovers

IHC Center: Conditions
Interest
Debit Credit Overdraft Transaction

interest interest interest interest
Account A
Account charge 10.00 USD + 100.00 Credit interest 0.5 %
- 10.00
+ 0.42
Item Mailing Account Periodic Direct

charges charges charges charges charges
Charges
Course Contents
Day One
• IHC Business Benefits
• Prerequisites for IHC
• IHC Components
• IHC Master Data
Day Two
• IHC Business Processes
• SAP System Demo

Agenda
1 Introduction
6 System demo

Business processes in IHC
• External payments through IHC

• Internal payments within IHC
• Treasury payments through IHC
• Incoming payments within IHC

Process 1: Central Payments
Example: „Subsidiary 1 makes a payment to an external partner“

Subsidiary 3 Group
Subsidiary 2 Center Accounting
2. 3.
management
Pmnt Program OP
1. 4.
5.
External
business 7. 6.
partner
Partner bank
Head office
Payment Bank Statement
house bank
Corporate
Subsidiary 3 Group Head Office
Subsidiary 2 In-House Cash Financial
Center Accounting
Subsidiary 1
 Account
management

Pmnt Program OP

 
External
business
partner
 
Partner Head Office
bank house bank
 Subsidiary 1
 The same steps as in process 1
 IHC Center
 Debits the IHC current account of subsidiary 1
 Generates and sends a bank statement to subsidiary 1
Corporate
Center Accounting
Subsidiary 1
 Account
management

Pmnt Program OP

 
External
business
partner
 
Partner Head Office
bank house bank
 IHC Center
• IHC Center forwards payment information to SAP-FI (Financial accounting)
 Financial Accounting
 A payment order (payment request) is created in SAP-FI on the basis of this
payment information
 The payment order is either sent to the head office house bank immediately
or at a later point in time (collection of several payment orders = external
netting)
Corporate
Center Accounting
Subsidiary 1
 Account
management 
Pmnt Program OP

 
External
business
partner
 
Partner Head Office
bank house bank
 SAP-FI
Imports the bank statement via the standard bank statement programs
 Head office house bank

Procedure is the same as for a „normal“
payment order to a house bank
 Partner bank

Process 2: Internal Payment
Example: „Subsidiary 1 makes a payment to Subsidiary 2“
Corporate
Head Office
Group
Subsidiary 2
2b.
Center Accounting
2a. management
Pmnt Program OP
1.
Payment Bank Statement

Corporate
Center Accounting
Subsidiary 1
 Account
management
Pmnt Program OP

 Subsidiary 1:
 Defines a new (virtual) house bank „IHC Center“ beforehand
 Starts the standard payment program and generates a payment order
 House bank: IHC Center
 Payee: Vendor „Subsidiary 2“
 Partner bank: IHC Center
 When the IHC Center is in operation, it is possible to freely define the
payment conditions

Corporate
Center Accounting
Subsidiary 1
 Account
management
Pmnt Program OP

 IHC-Center:
 Debits the IHC current account of subsidiary 1
=> Receivable due from subsidiary 1
 Creates a credit memo for the IHC current account of subsidiary 2
=> Payable due to subsidiary 2
 Generates and sends bank statements to subsidiaries 1 and 2
 The netting amount results from the account balance (based on the
turnovers)

Corporate
Center Accounting
Subsidiary 1
 Account
management
Pmnt Program OP

Subsidiaries 1 and 2:
 Import the internal bank statements in the same way as the bank
statements from external house banks via the standard bank statement
programs
 At this point the system automatically clears the open items
 Internal payments without involvement of banks

Subsequent Process: Internal Netting
Head Office
In-House Cash Center
Subsidiary 1 Subsidiary 2 Subsidiary 3

- 20 + 100 - 100
+ 50 - 50 + 20
.. .. ..
.. .. ..
= + 30 = + 50 = - 80

Currency Conversion Function
Corporate
Head Office
Group
Center Accounting
Subsidiary 2
Account
management
Subsidiary 1 Local
Currency
Conversion currency
Function GBP
Pmnt Program OP
Payment order)
-100 YEN Acct 1 Transaction Account
+100 YEN Acct 2 currency currency
YEN USD
Currency Conversion Function

 Converts the incoming payment items from the subsidiaries into account
currency (manual conversion of payment items with IHC supported)
 Enters the account currency and the reference transaction amount (e.g. for bank
statement purposes) in the posting documents in IHC.
 Generates an additional posting on currency position accounts.
Treasury payments
Treasury currency contract is created.

Treasury payments – Conti…
Contarcts are settled and cash flows would be updated.

Treasury payments – Conti…
Transactions are settled and payment request is created.

Agenda
1 Introduction
6 System demo

Technical Overview
Subsidiary I
Subsidiary
R/3 4.0BII or EDI-Converter
Subsidiary IIIBank
R/3 4.0B or EDI-Converter
statement Payment
R/3 4.0BBank
or EDI-Converter
statement Payment
Bank statement Payment program
EDI
IDOC
House bank
IDOC
EDI
IHC Bank statement Incoming payments Financial

Accounting
(R/3 4.6C)
CFM (based on R/3 4.6C) G/L IDOC General Ledger
Electronic
Outgoing payments Bank statement RFC bank statement
BAPI PAYRQ
House bank Payment program

ALE settings: WE20- Partner profiles

WE21: Defining ports and RFC connection

Communication technology:
The system uses Application Link Enabling (ALE) and RFC functions to link
the systems of the participating affiliated companies with the In-House Cash
Center.
Below are the different types of IDOC message types being used for In-
House Cash Application:
PAYEXT (basic type: PEXR2002) for transferring payment information from
the affiliated companies to the In-House Cash Center.
DIRDEB (basic type: PEXR2002) for transferring direct debit information
from the affiliated companies to the In-House Cash Center or between
different bank areas.
FINSTA (basic type: FINSTA01) for passing on the relevant bank statement
data from the In-House Cash Center to the individual subsidiaries. Settings
needs to be done for Electronic bank statement format.

Internal Payment orders – IHC1IP

IHC end of day statements
IHC end of day statements involves the below 5 steps:

1) Change of posting date –F9B1 (Program RFBKPDT2)
2) Generate Internal bank statements - F9N1/F9N7
(Program RFBKBSST)
3) Balance Sheet Preparation (Program
RFBKGLBSPREP)
4) General Ledger Transfer (Program RFBKGL01)
5) Post Bank Statement (Program RFEBKA30)
This activity needs to complete every business day.

IHC end of day statements
Transaction F9N10
Transaction F9N11 – Sequence is build here and scheduled as job.

EOD step 1: Change posting date
Transaction F9B1
This is a very critical activity everyday and ensures that the posting
date is correct. Helps in reconcile the postings.

EOD step 2: Create IHC bank statements
Transactions F9n1 and F9n7

Bank account Display

These transactions will update the next dates in the current
accounts

Master
Master Data
MasterData
Data
Business
BusinessPartner
BusinessPartner
Partner

Finsta IDOC
F9N1 and F9N7 generates these IDOC’s in IHC System and Inbound in FI System.
Master
Master Data
MasterData
Data
Business
BusinessPartner
BusinessPartner
Partner

Bank statements – Transaction FEBA
Finsta’s generate Bank statements.

To check in transaction FEBA.
Master
Master Data
MasterData
Data
Business
BusinessPartner
BusinessPartner
Partner

Process bank statements: FEBP

SAP‘s Corporate Finance Management In-House Cash enables you to
optimize your intra-group and external payment transactions more
efficiently.
 IHC is a flexible software solution
 IHC offers numerous advantages, including automated and
standardized business processes
In-House Cash Future Plans:

• Integration of In-House Cash role in mySAP.com Workplace
• Supporting financial transactions via links to the Internet or
Marketplace.
• Linking directly to the most up-to date market information

Agenda
1 Introduction
6 System demo

IHC payments: Scenario 1
Scenario 1: Intercompany payments
• Create Vendor and customer invoices in 2 subsidiaries

• Assign Reference details in both the invoices
• Clear Vendor invoice with F110 with Payment method I.
• Payext IDOC (Outbound) generated in FI system
• Payext IDOC generated (Inbound) generated in CFM system.

Conti…
• Payment Order created in CFM -F9I3

• Payment Item created in CFM-F9I7
• No payment request created because this is
Internal payments
• Generate bank statements to create FINSTA
Idoc's –F9N1/F9N7

IHC payments: Scenario 2
Scenario 2: IHC External Payments

• External vendor invoice to contain Payment method I at Invoice level or
Master data level.
• F110 to clear the vendor invoice.
• Payext Idoc generated in CFM and FI system
• Payment order, payment item and payment request created.
• Payment request table PAYRQ or F9BT transaction.
• New payment method derived as per table TBKKIHB5
• Payment request cleared with F111 for Central company code.

Conti…
•Current account postings updated after the F111

•F9N1/F9N7 run to create outbound Finsta
•Inbound FINSTA created in FI system
•Bank statements created can be checked in FEBA
•Post process internal bank statements-FEBP
•GL and subledger accounts posted to the customer company code
•For postings please refer to the postings sheet

Sweep settings
IMG-path: Financial Supply Chain Management  In-House Cash  Account

Management  Payment Processes in In-House Cash  Central Cash Receipt /
Incoming Bank Statements  IHC Account Determination from Payment Notes
Created / changed parameters (customizing settings)

Periodic tasks
Below are some of the important periodic tasks performed:

Cash concentration:
You can use the cash concentration function to clear and fill up account balances
for accounts in a defined account hierarchy in one currency You can specify, for
example, that an account should always have a certain minimum balance, or that
the remaining credit balance should be transferred to a different account (such as
a deposit account) at the end of each month.
Account balancing:
The periodic tasks also include balancing the accounts for period-end closing.
These settings include the time periods for account balancing, the account
balancing frequency (daily, weekly, monthly), key dates, and the next date.
Interest and charges for the accounts due to be balanced are calculated and
posted on the basis of the conditions that have been defined.
Balance sheet preparation:
This function groups the turnovers from the (closed) accounts in preparation for
the transfer to the G/L payables and receivables accounts at the head office.
Transfer to the general ledger:
After the balance sheet preparation run, the data is transferred automatically to
the general ledger and posted to the FI accounts.
Account balancing:
Transactions: F996

F9N8 - Overview Blocked Accts
Sometimes we see Current accounts are blocked when system generates the bank
statements. SAP recommends to use function module BKK_PA_PROCESS_DESTRUCTOR
to remove the blocks.

Scenario I

Thanks for your participation!!
SAP Tutor
1. External Vendor Payments using IHC.
2. External Incoming Payments.
3. Internal payments.
4. Periodic activities.
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Copyright © 2008 Accenture All Rights Reserved. 1

Copyright © 2008 Accenture All Rights Reserved. 2

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• Knowledge in House Bank settings

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Transaction FI12 - Create bank accounts

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Different accts configured under the Main bank account

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Transaction FI01 - Define Bank key

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• Assign bank key to the House bank

• Alternative account numbers

• Assign GL accounts to bank accounts

• Incase of Vendor banks, assign Bank keys to Vendor master data

• Account holder definition, bank partner type

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FBZP – Payment run configuration

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Payment methods at Country level

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Payment methods at Country level

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Payment methods at Company code

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Payment methods needs to be configured for F110 (Normal

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The PMW is used to create payment media.

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• A payment method becomes a PMW payment method in only four steps:

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• Program RFFOEDI1 program to generate Payext IDOC’s

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