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RITES_REVISED_FLOW_CHART_12082012

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FIROZ KHAN
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RITES SAP Business Blue Print – Business Process Flow Charts Finance
Legend Symbol Description Usage Comments Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role. The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario. Role band contains tasks common to that role. External Events: Contains events that start or end the scenario, or influence the course of events in the scenario. Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently- used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond. Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution Symbol Description Usage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. For Enhancements, Interfaces & Custom Reports, Forms and Conversions For unit process which use DMS to upload/download a document For Workflow For Unit processes which are external and are not to be done on SAP / cannot be done on SAP <Function>External toSAP Business Activity / Event Unit Process Process Reference Sub-Process Reference Process Decisio n Diagram Connection Hardcopy / Document Financial Actuals Budget Planning Manual Process Custom Unit Process DMS Unit Process Workflow Unit Process Not to be done on SAP Unit Process
F001 - Revenue and Expense Planning EventFinanceManager 07 Upload Revenue and Expense for Profit Center/Cost Centers Six months before Fiscal Year end Profit Center Managers Divisional Managers Approving Authority Report Profit Centers Plan 08 Freeze Plan version & generate report Management Stop 01 Upload guidelines & excel format for Planning 02 Plan for Revenue and Expenses 03 Review & modify plan 05 Review Plan & modify if required 06 Approve Plan 04 Plan is reviewed, consolidated and Submitted to Management
EventFinanceManagerManagement 01 Copy Profit Center Plan to Budget Report Profit Centers Budgets 04 Upload and activate budget F002 – Revenue and Expense Budgeting Revenue and Expense Planning completed 02 Review and Modify Budget Stop 03 Review, modify & approve Budget
EventFinanceManager 08 Upload Revised Rev. & Exp. Budget Six months before Fiscal Yearend Profit Center Managers 03 Review & modify Budget requirements Divisional Managers 04 Review & Modify Budget requirements Approving Authority 06 Modify & approve budget requirements 07 Approve Revised Budget Report Profit Centers Revised Budget Management F003 – Revenue and Expense Budget Revision Stop 02 Upload Budget in Excel Format 09 Generate Report 01 Download Budget to Excel 05 Budget is reviewed, consolidated & Submitted to Management
F004 – Capex Planning and Budgeting EventFinanceManager Six months before Fiscal Year end Profit Center Managers 02 Plan for Capex Requirement along with justification Divisional Managers 03 Review & modify requirements Approving Authority 05 Review requirements & modify if required 06 Approve Plan Management 07 Create Investment Order for Asset procurement 08 Create Budget for Investment Order 09 Release Investment Order to SBU for Asset Procurement Stop 01 Upload format in excel & instructions for planning 04 Plan is reviewed, consolidated and Submitted to Management
F005 A – Maintain General Ledger Master EventITAdministrator Maintain Financial Statement Versions Requirement to maintain GL Master 01 Decide GL Master Data and Send Notification to DFO Yes Check P&L or BS Account Check New requirement or Change If New ? Create GL Master in consultation with finance Executive Central Accounts Change GL Master in consultation with finance Executive Central Accounts Is P&L ? Maintain Cost Element Yes Stop Finance Executive Concerned DFO Approved ? Yes DFOCentral Account If Approv ed ? No Send back to Concerned DFO No Send back to Finance Executive No Send To DFO Central Account Yes Stop Receive and Send to Finance Executive Central Accounts Sent notification to all finance users Finance Executive Central Accounts Vetting the detail and send back to DFO Central Accounts GMFinance No Receive the detail and send to GM finance for Approval Receive the detail and Check the contents Concurrence the details Send to IT Administrator Yes
F006 A – Maintain Cost Center Master EventITAdministrator Requirement to maintain Cost Center Master 01 Decide CC Master Data and Send Notification to DFO Finance Executive Concerned DFO Approved ? Yes DFOCentral Account If Approv ed ? Send back to Concerned DFO No Send back to Finance Executive No Send To DFO Central Account Yes Stop Receive and Send to Finance Executive Central Accounts Finance Executive Central Accounts Vetting the detail and send back to DFO Central Accounts GMFinance Receive the detail and send to GM finance for Approval Receive the detail and Check the contents Concurrence the details Send to IT Administrator Yes Stop Sent notification to all finance users Check New requirement or Change Change Cost Center in consultation with finance Executive Central Accounts Is New ? Create New Cost Center in consultation with finance Executive Central Accounts Yes No
F006 A – Maintain Internal Orders EventITAdministrator Requirement to Maintain Internal Order 01 Decide IO Master Data and Send Notification to DFO Finance Executive Concerned DFO Approved ? Yes DFOCentral Account If Approv ed ? Send back to Concerned DFO No Send back to Finance Executive No Send To DFO Central Account Yes Stop Receive and Send to Finance Executive Central Accounts Finance Executive Central Accounts Vetting the detail and send back to DFO Central Accounts GMFinance Receive the detail and send to GM finance for Approval Receive the detail and Check the contents Concurrence the details Send to IT Administrator StopSent notification to all finance usersCheck New requirement or Change Internal order consultation with finance Executive Central Accounts Is New ? Create New Internal Order in consultation with finance Executive Central Accounts Yes No 08 intimate DFO central Account 06 Check if Budget limit to assigned Budget Required ? 07 Set budget Limit No Yes Yes
F008 – Maintain Recurring Entries Template (Other Than A/R and A/P Module) FinanceManagerEvent Requirement to Maintain Recurring entry Template 01 Create/Change Recurring Entry Template Stop Create/Change Recurring Entry Template
F009A – General Ledger – Posting & Printing (Other than A/R and A/P) Finance Executive FinanceManagerEvent Call entry through Recurring Template Or Enter fresh voucher deatils and park Approve & post Voucher Requirement of GL Posting Print and sign Voucher Stop DFO Approve & post Voucher If voucher OK ? If voucher les than Rs 100000? Yes Yes No Correct voucher No Sign Voucher No If voucher OK ? Yes Correct voucher Sign Voucher Cancel Voucher ? No Stop Yes Cancel Voucher ? Stop Yes No
F010 – General Ledger – Interest Calculation Month End EventFinanceExecutive 01 Execute Calculation of Interest on GL 02 Display Interest Calculated Posting required ? 03 Decide whether to Post Interest Calculated Report Interest Calculated 04 Print Interest Calculated Report 06 Print Interest Calculated & posted Yes No 05 Post Interest Stop Report Interest posted
F011 – General Ledger – ReversalFinance Executiv e Event Reversal of past entry 01 Reverse a Document FinanceManager Approve & post Voucher DFO Approve & post Voucher Check if reversal is required ? If voucher les than Rs 100000? Yes Yes No Delete the parked voucher No No Check if reversal is required ? Yes Print and sign Voucher StopSign Voucher Sign Voucher Stop Delete the parked voucher Stop
F012 – General Ledger – Clearing FinanceExecutiveEvent Month End Is Clearing to be done manuall y? 03 Run Automatic Clearing option 02 Manual Clear the open items 01 Check Manual or Auto Clearing Yes Stop No
F013 A – Revenue Recognition – Projects – Checking Invoice request from SBU project coordinator Event Stop 01 Receive invoice send to finance manager Receive invoice send to finance executive DFOFinanceManagerFinanceExecutive Verify invoice request Send back to finance Manager for approval Re verify invoice Receive and send to Finance executive Generate invoice and check accounting accuracy Approve and send for invoice generation If voucher less than Rs 100000? Approve and send for invoice generation No Yes If ok? Ye s No Stop Send back to DFO Send back to SBU Print Invoice and voucher and send for signing authority
F014 – Revenue Recognition – Other Income on Receipt Reciept of Income EventFinanceExecutive F009 General Ledger – Posting & Printing 01 Check Receipt Details Stop
F015 – Revenue Recognition – Other Income on Accrual Month End EventFinanceExecutive F009 General Ledger – Posting & Printing 01 Identify Accrual Income Stop
F016A – Revenue Recognition – Provision No Longer Required Require to Reverse Event 02 Check full reversal or partial Stop DFO F022 Accounts Receivable – Clearing 02 Enter the voucher (partial/Full)
F017 – Customer Invoice Posted – Accounting Check Day End EventFinanceExecutive 01 Check Invoices posted for Accounting accuracy Errors found ? Yes No Stop 02 Intimate concerned SBU for rectification
F018 – Inter SBU - Revenue and Expense Booking Service Providing SBUHead Event Completion of Internal Service 01 Send Service Transfer Note FinanceExecutive (ProvidingSBU) 02 Receive Service Transfer Note and send confirmation 05 Check Expense Booked 04 Intimate that Expense & Revenue Booked Stop Service Receiving SBUHead Finance Executive (ReceivingSBU) ** This process in Finance shall start only when the SBU Heads are in Agreement ** F009 General Ledger – Posting & Printing Book Revenue and Expense of Service receiving SBU
F019 – Accounts Receivable – Incoming Payment Without Details/Mobilization Advance/Refund of EMD Receipt of Refund of EMD 01 Enter Advance EventFinanceExecutiveFinance Manager 02 Approve & Post Receipt Voucher03 Print Voucher Customer Incoming Payment Without Details/ Mobilization Advance Stop 04 Enter EMD Refund F022 Accounts Receivable – Clearing
FinanceExecutiveEventProject Coordinator F020 – Accounts Receivable – Payment of Earnest Money Deposit (EMD) 01 Request for EMD Payment Requirement to pay EMD 03 Enter Down Payment - EMD Payment Voucher05 Print Voucher Stop FinanceManager F039 Cheque Printing 02 Check approvals and Policy for EMD DFO Approve & post Voucher No If voucher OK ? Correct voucher Approve & post Voucher If voucher OK ? If voucher les than Rs 100000? Correct voucher No Yes Yes Yes No
F021 – Accounts Receivable – Incoming Payment Customer Makes a Payment Details Available? 02 Enter Payment, Clear Invoice & Post EventFinanceExecutive 01 Check Whether Invoice Details Available F019 AR – Incoming payment without details 03 Send Request to SBU/Bank/Cusomter for details 04 Physical Cheque or RTGS/NEFT RTGS/NEFT 05 Deposit Cheque 06 Print Voucher Voucher No Yes No Stop F016 Revenue Recognition – Provision No Longer Required Provision exist ? Yes No Yes Incase the Payment Received Pertains to other SBU (Partially /Fully) or Wrong/ Excess Payment Received please run process number F021A* Stop * Incase the Payment Received Pertains to other SBU (Partially /Fully) or Wrong/ Excess Payment Received please use Transaction Code- f-28, F-02 and F-32 (clear the excess credit)
F022 – Accounts Receivable – Clearing FinanceExecutiveEvent Periodic Is Clearing to be done manual ? 03 Automatic Clearing 04 Manual Clearing 01 Check Manual or Auto Clearing Yes No Stop
F023 – Accounts Receivable – Dunning (Payment Reminder) Periodic 05 Generate Credit Control Report 01 Sumulate Dunning Run 06 Revise Credit Limits (if required) EventFinanceExecutiveFinanceManager 03 Execute Dunning 04 Print Notices 02 Check & Approve Notice Report Credit Exposure Stop
F024 – Accounts Receivable – Write-off ProjectCoordinatorEventApproving AuthorityFinanceExecutive 06 Post write-off entry F022 Accounts Receivable – Clearing 01 Check for write-off requirements Legal Decision Periodic 02 Send for approval 03 Approve write-off 04 Send to Finance for write-off Stop 05 Check write- off guidelines F016 Revenue Recognition – Provision No Longer Required
F025A – Accounts Receivable – Provision for Bad Debts Finance ExecutiveFinanceManagerEvent Check customer ledger and create Provision of Bad Debts Approve & post Voucher Month End Print and sign Voucher Stop DFO Approve & post Voucher If voucher OK ? If voucher les than Rs 100000? Yes Yes No Correct voucher No Sign Voucher No If voucher OK ? Yes Correct voucher Sign Voucher
F026 – Accounts Receivable – Misc. Invoice/Credit Memo/Debit Memo viz Rent invoice, Scrap invoice etc. other than Fixed Asset) 06 Check Credit Memo 08 Print Invoice/CM/DM 07 Approve & Post 05 Approve & Post Invoice/DM FinanceExecutive 04 Enter Credit Memo FinanceManager Credit Memo? 03 Enter Customer Invoice/Debit Memo 02 Check whether Invoice/Debit Memo/Credit Memo 09 Print Voucher Journal Voucher Invoice/Credit/Debit Memo Yes No Stop Requirement of Invoice/Debit /Credit Memo Event 01 Approve Debit Memo/Credit Approving Authority
F027A – Accounts Payable – Invoice Verification EventDFO Receipt of Invoice Stop No Recevied Bill & Forward to Finance Executive SBUProject Coordinator /SBUHead FinanceManager PE-033A- Vendor Bill F029 Accounts Payable – Outgoing Payment If agreed with Deficiency? Approve & Post Voucher Receive bill and Acknowledge in System & Forward to Finance Manger If Agreed with Deficiency? Yes Check Budget, Park Invoice & Forward to FM Finance Executive Is voucher is less than Rs.100000? No Check & Post VoucherYes No Enter Invoice Correct the Deficiency Yes Yes Vetting of Details Recevied from SBU If Deficiency? No
F028 – Accounts Payable – Payment of Advance/Mobilization Advance/Security Deposit Requirement to pay advance/deposit duly approved by SBU Head/CA 02 Enter Advance Against Request 03 Enter Advance Manually EventFinanceExecutiveFinance Manager Request Exists ? 01 Check for Request for Advance 04 Approve & Post Voucher05 Print Voucher Yes No Stop F039 Cheque Printing
F029A – Accounts Payable – Outgoing Payments FinanceManagerEventFinanceExecutive Payment Date 05 Generate Payment Voucher 01 Review invoice 07 Print Voucher and Payment Advice Payment Voucher Payment Advice No Yes Stop F039 Cheque Printing GM(Finance) Is Invoice Blocked for Payment 02 Receive intimation for Block Invoice 06 Review and Approve Stop Can invoice be released for payment? 03 Release the invoice for payment with justification Yes 04 Send back to SBU Head No
F030 – Accounts Payable – Receipt of Earnest Money Deposit (EMD) Receipt of EMD 01 Enter Incoming Advance Payment for Vendor EventFinanceExecutiveFinance Manager 02 Approve & Post Receipt Voucher03 Print Voucher Stop 04 Deposit Cheque in Bank
F031 – Accounts Payable – Misc. Invoice/Credit Memo/Debit Memo Posting 08 Print Invoice/CN/DN 05 Aprove & Post FinanceExecutive 04 Enter Debit Memo Finance Manager Debit Memo 03 Enter Vendor Invoice/Credit Memo 02 Check Invoice/Credit Memo/Debit Memo 09 Print Voucher 06 Check whether Advance exists Advance Exists ? Yes No 07 Aprove & Post No Yes Stop Event Requirement of Invoice/DN/CN F032 Accounts Payable – Clearing 01 Approve Debit Memo/Credit Memo Approving Authority Invoice/Credit/Debit Memo Journal ocher
F032 – Accounts Payable – Clearing FinanceExecutiveEvent Clearing Is Clearing to be done manual ? 03 Automatic Clearing 02 Manual Clearing 01 Check Manual or Auto Clearing Yes No Stop
Finance Manager 01 Enter Receipt (In RITES Limited) F033 – Deposit Work – Fund Receipts Finance Executive Fund Receipt From Customer 02 Approve & Post Event 03 Record Receipt (In Client Work Company Code) Stop System
FinanceExecutive F034 – Deposit Work – Payment to Vendor F027 Accounts Payable – Invoice Verification Finance Manager Requirement to Pay for Deposit Work Event 02 Approve for Payment Stop 01 Check work done 03 Record Payment Done (In RITES Ltd) F029 Accounts Payable – Outgoing Payments
FinanceExecutive F035 – Deposit Work – Revenue Recognition Periodic Event F026 Accounts Receivable – Finance Invoice 01 Check work done & Calculate Revenue Stop
F036 – Deposit Work – Investment FinanceManager 02 Decide Fixed Deposit to be taken 03 Invest F009 General Ledger – Posting & Printing 01 Review Funds available & requirement of funds Event Receipt of Funds FinanceExecutive Stop 04 Update Investment details in ERP 05 Record Payment done (In Client Work Company Code)
FinanceExecutiveEventFinance Manager F037 – Deposit Work – Accounting for Interest Received 01 Check net Interest Received Month End F009 General Ledger – Posting & Printing Stop
F038 – Bank Reconciliation FinanceExecutiveEvent 07 Review un-reconciled entries 04 Upload Bank Statement on SAP 05 Execute Bank Reconciliation Program First Day of Week 09 Manual clearing of entries which could not be auto cleared 01 Check Bank Statement is in required excel format Is Excel available ? 02 Modify Excel file 03 Enter Bank Statement details on SAP 06 Check for errors/incompletion Errors exist? Yes No 08 Correct errors/complete data No Yes Stop
F039A – Cheque Printing and SendingEventFinanceExecutiveofBanking Daily 01 Assign cheque 04 Print cheque Register Consolidated list of Payees Re- assignment required ? 03 Void/assign Cheques Cheque Register 04 Print Cheques & Bank transfer Payment Statement Advice for the Day ChequesA Stop Yes No 06 Cheque Signed Authorized Signatory 05 Sent to bank Cheque & Bank transfer Statement 07 Update Status Payment Advice Bank Transfer statement Is ECS? 0 Sent Cheque & Payment advice to vendor No Yes
F040 – Fund Management – Investments InvestmentManager 03 Decide Redemptions &/or Investments 08 Approve Investment F041 Funds Management – Redemption 01 Review Funds Available Event Daily Morning Is redemptio n required ? Is Bond Investmen t ? Is MF Investmen t ? 04 Compare Rates of FD & decide Finance Manager F029 Outgoing Payment 10 Invest 11 Send acknowledgement to RITES 12 Update Investment details including maturity date 02 Review Requirement of Funds 06 Compare MFs & decide Bank Yes Yes Yes No 07 Check Company Policies for Investment Is as per Policy ? No Yes 05 Compare Bonds & decide Stop 09 Prepare letter for Investment & send to Bank No No
F041 – Fund Management – Redemption InvestmentManager 01 Decide Redemptions F044 Funds Management – Redemption of MF Event Day of Redemption Requirement Is MF redemptio n ? Is FD redemptio n ? Yes Yes No No F042 Funds Management – Redemption/ renewal of FD F043 Funds Mgmt – Pre- mature encashment of Bond Stop
F042 – Funds Management – Redemption/Renewal of FD InvestmentManagerEventFinance Manager 07 Renew FD 08 Send acknowledgement to RITES 09 Update renewal details including maturity date Bank 05 Approve Investment One day before maturity date of FD 04 Approve redemption 01 Decide on Renewal/redemption Yes 03 Compare rates & decide period of FD Is Redemptio n ? No 06 Prepare letter for renewal & send to Bank F009 General Ledger – Posting & Printing 10 Send letter to Bank for redemption One day before Requirement of pre-mature redemption of FD 02 Decide on which FDs to redeem StopStop
F043 – Fund Management - Pre-mature Encashment of Bonds InvestmentManager 05 Decide broker for Sale Event Day of requirement for encashment of Bond 01 Decide on which Bonds & method of encashment Finance Manager 02 Approve encashment 03 Approve encashment 04 Sell through Demat account Yes Is method private sale ? No 06 Send details to broker for Sale StopStop
F044 – Funds Management – Redemption of MF InvestmentManager 02 Approve Redemption 03 Prepare letter for redemption & send to Bank Event One day before requirement date of MF redemption 01 Send for Approval of redemption of MF Finance Manager Stop
F045 – Funds Management – Receipt of Funds on Redemption of MF/FD/Bonds InvestmentManager 02 Send details to RITES Event Receipt of funds on redemption 01 Ask for details of receipt from Bank 03 Update MF/FD redemption status F009 General Ledger – Posting & Printing Bank Stop
F046 – Currency Risk Management EventTreasuryManagementCommittee Periodic 02 Propose Hedging 01 Generate Reports 03 Approve 04 Hedge Approving Authority Stop F009 General Ledger – Posting & Printing Sales/Project Reports Financial ReportsFinancial ReportsFinancial Reports
Finance Executive BG details proper ? Requirement to Issue BG FinanceManagerProject CoordinatorF047 – Bank Guarantee Issue 01 Request for BG 04 Correct BG Request 12 Send BG to Client 08 Request Bank for BG Stop Event Bank Guarantee 05 Record BG details 10 Update BG details 09 Issue BG 11 Send BG to Project coordinator 02 Check BG details Bank 07 Check Bank limits for BG 03 Check if its foreign BG Is it foreign BG? 06 Send to management for approval 13 Approve Approving Authority Yes Yes No No
Finance Executive Finance ManagerProjectCoordinator 08 Record BG details in ERP F048 – Bank Guarantee (Issue) – Extension/Discharge 10 Send BG to Client Extension ? 14 Update BG details in ERP 06 Send to Bank for Extension 07 Extend BG 12 Send to Bank for Release 13 Release BG No Request for Extension/Discharge Yes 03 Send BG to Finance Manager Stop Event 01 Check extension or discharge 09 Send BG to Project Coordinator 11 Update BG details in ERP BankApproving Authority 02 Check if its foreign BG 04 Send to management for approval Is it foreign BG? Yes 05 Approve No
FinanceExecutiveEventFinanceManager F049 – Bank Guarantee Receipt (from Vendor) 02 Check BG BG details proper ? 03 Record BG details in ERP Receipt of BG No Yes Stop Project Coordinator 01 Send BG to Finance 07 Update BG details in ERP 04 Send back for corrections 05 Send BG to Bank for confirmation Is confirm ation received ? 06 Check if confirmation received from Bank. 08 Send Reminder to Bank Yes No
Project CoordinatorFinanceExecutive F050 – Bank Guarantee (Receipt) – Extension/Discharge/Cancellation Stop Event Fist Week of Every Month. 02 Send for confirmation 03 Send confirmation Extension ? 06 Check Terms of contract met or not Terms met ? 08 Discharge BG 07 Send to Bank with copy to Project Coordinator 11 Send BG to Project Coordinator 12 Send to Client 10 Update SAP 05 Update ERP 09 Send to Coordinator for Review Yes No No Yes 01 Review BGs expiring next month 04 Check extension or discharge
FinanceManager F051 – Bank Guarantee (Receipt) – Encashment 03 Record BG details on SAP One week before expiry of BG Stop Event Violation of Contract Terms 01 Send information to Project Co-ord. about expiry 04 Lodge encashment with Bank Project Coordinator 02 Request Finance to encash BG
F052 – Fund Transfer – Inter Bank Event 02 Enter Transfer Vouchers Receipt of MIS from Bank 01 Decide Transfer entries to be passed FinanceExecutive Stop Receipt of information from SBU
Event Are LC details proper ? Requirement of Letter of Credit No FinanceExecutiveProject Coordinator 04 Send for Correction F053 – Establishing a Letter of Credit (as Applicant) Yes 09 Make Corrections in Request 06 LC Receipt Received 07 LC details Accounted in ERP Stop 01 Request for LC 02 Check details of request Bank 03 Submit to Bank for issuing LC 05 Issue LC 08 Intimate Project Coordinator
Event Are Documents in Order ? No ProjectCoordinator F054 – Letter of Credit (as Applicant) – Receipt of Documents from Vendor Yes 01 Check Documents received from Vendor 03 Send back to Vendor for corrections Receipt of copy of documents Stop 02 Send Documents to Finance
Event Documents received ? FinanceExecutive 02 Update LC status in ERP F055 – Letter of Credit (as Applicant) – Accounting Closure Yes 01 Check if documents from Bank received 03 Send reminder to Bank Receipt of copy of documents from Project Coordinator Stop 04 Send to Project Coordinator for release Receipt of documents from Bank No
Event Receipt of Letter of Credit FinanceExecutiveProject Coordinator F056 – Receipt of Letter of Credit (as Beneficiary) 01 Check LC Stop Are LC details proper ? No 03 Send to Project coordinator for Correction Yes 05 Send to Client for corrections 02 Update LC details in ERP 04 Send to Project coordinator
Event Requirement of payment through LC for advance 09 Update LC details in ERP FinanceExecutiveProjectCoordinator F057 – Letter of Credit (as Beneficiary) – Realization for Advance Stop 01 Request Finance for Pro-forma Invoice 05 Send confirmation to Finance 03 Send Pro-forma Invoice to Client for confirmation 06 Update LC details in ERP 02 Create Pro-forma Invoice 04 Send confirmation Client 08 Make Payment F019 Accounts Receivable – Incoming Payment Bank 07 Send request to Bank for payment
Event Shipping 07 Update LC details in ERP FinanceExecutiveLogistics Executive F058 – Letter of Credit (as Beneficiary) – Realization for Goods Shipped Stop 01 Send documents to Finance Are documents proper ? No 04 Send for Correction Yes 08 Rectify the mistakes 03 Update LC details in ERP 02 Check documents 05 Documents Sent to Bank Bank 06 Make Payment F019 Accounts Receivable – Incoming Payment
Event Receipt of Certificate of Commissioning 09 Update LC details in ERP FinanceExecutiveProjectCoordinator F059 – Letter of Credit (as Beneficiary) – Realization for Commissioning Stop 01 Request Finance for Invoice 05 Send confirmation to Finance 03 Send Invoice to Client for authentication 06 Update LC details in ERP 04 Authenticate Client 08 Make Payment F019 Accounts Receivable – Incoming Payment Bank 07 Send request to Bank for payment 02 Create Invoice
Event 15 Days from Shipping FinanceExecutive F060 – Duty Drawback Stop Credited ? No 02 Inform logistics to get it credited Yes F009 General Ledger – Posting & Printing 01 Check whether Duty Drawback credited in Bank or not
F061 – Receipt of Script for Focus Market Scheme (FMS) EventFinance Executive Receipt of Export Script (Credit by DGFT) Stop F009 General Ledger – Posting & Printing
F062 – Focus Market Scheme (FMS) – Sale/Self Consumption of Script EventFinanceExecutive Month End 02 Self Duty Script Self Use ? Stop 01 Review Scripts Available & Decide Use F009 GL Posting (Book Revenue & Take Credit) F009 GL Posting (Book Revenue) F009 GL Posting (Reverse Script Asset Entry) No Yes
F063 – Application for Credit Against Served From India Scheme (SFIS) EventFinanceExecutive Periodically 02 Apply to DGFT for Crediting Incentive Stop 01 Display Report for Sale of Service (Export) During the Year F009 GL Posting (Create Asset for SFIS Applied)
F064 – Receipt of Credit Against Served From India Scheme (SFIS) EventFinanceExecutive Receipt of Credit from DGFT Stop F009 GL Posting (Book Revenue & Take Credit) F009 GL Posting (Reverse SFIS Applied Entry)
Event VAT Payment Date FinanceExecutive-Taxation F065 – VAT Payment 04 Pay VAT online F029 Outgoing Payment – without cheque 03 Analyze VAT Payable a/c. 05 Update status of VAT Payment on SAP Payment acknowledgement 01 Analyze VAT Credit a/c. and Purchases Purchase Details Is VAT Credit available ? No 02 Deduct VAT Credit from VAT Payable Yes F009 General Ledger - Posting Stop
EventFinanceExecutive-Taxation F066 – VAT Return Filing VAT Return Filing Date 04 Update VAT Return Status in SAP 02 Prepare VAT return 03 File VAT Return online 01 Download VAT details – Purchases & Sales Return filing acknowledgement Stop
EventFinanceExecutive F067 – C & H Forms – Receipt from Customer Receipt of Form from Customer 01 Update Status of Form Receipt on SAP Stop
EventFinanceExecutive F068 – C & H Forms – Reminder to Customer Periodic 02 Send Reminder to Customer for Forms 01 Generate report for Forms to be received Report – Forms to be received Stop
EventFinanceExecutive F069 – C & H Forms – Issue to Vendor Periodic 01 Generate report for Forms to be issued 03 Update Status of Form Issue on SAP 02 Issue Form to Vendor Report – Forms to be issued Stop
Event Is Tax Payable ? Month End FinanceExecutive-Taxation F070 – Utilisation of Credit & Payment of Service Tax 03 Utilization of Credit No 01 Simulate Utilization of Credit Yes Utilisation Journal 02 Pay Tax Online F029 Outgoing Payment 04 Print Journal Voucher Payment acknowledgement Stop
Event First Week of Month FinanceExecutive-Taxation F071 – Service Tax on Reverse Charge – Taking Credit 03 Transfer to Credit account 01 Analyse Service Tax Reverse Charge Credit to be taken Journal Voucher F009 General Ledger - posting 04 Print Journal Voucher Report – General Ledger Serv. Tax reverse Charge Credit a/c. Entry not allowed ? No Yes 02 Check whether any entry is not allowed Stop
EventFinanceExecutive-Taxation F072 – Service Tax Return Filing Two Week Before Due Date of Return Filling 02 Prepare Service Tax Return Financial Reports Return Filed acknowledgement 01 Download Financial Reports 03 File Return on Website 04 Update Status of Return filing Stop
Event First week of Year FinanceExecutive-Taxation F073 – Transfer of CENVAT on Hold to CENVAT Credit - for Capital Goods 02 Transfer to CENVAT Credit account 01 Generate General Ledger report of CENVAT on hold a/c. Journal Voucher03 Print Journal Voucher Report – General Ledger – CENVAT on hold a/c. Stop
EventFinanceExecutive F074 – TDS Certificate Receipt from Customer Receipt of TDS certificate from Customer 02 Update Status of Certificate Receipt Stop 01 Reconcile with TDS Certificate Receivable (AS26)
EventFinanceExecutive F075 – TDS Certificate Reminder to Customer Periodic 02 Send Reminder to Customer for Certificates Report – Certificates to be received 01 Analyse list of TDS certificates receivable Stop
Event TDS Payment Date FinanceExecutive-Taxation F076 – TDS Payment Yes 03 Pay TDS online at the NSDL website F029 Outgoing Payment – without cheque 02 Check reversal requirement 01 Analyze TDS Payable a/c. for corrections is any Reversal required ? F011 General Ledger - Reversal No 04 Update status of TDS Payment on SAP Payment acknowledgement Stop
EventFinanceExecutive-Taxation F077 – TDS Return Filing – other than Salaries TDS Return Filing Date 06 Update TDS Return Status in SAP 04 File TDS Return FinanceTax Consultant 01 Download TDS Statement 02 Prepare TDS statements in Form 27A, 26Q & 27Q 03 Send details to finance consultant for filing return 05 Send acknowledgement of filing TDS Return Stop
Event 20th day after Quarter End FinanceExecutive-Taxation F078 – TDS Certificate Issue – other than Salaries 04 Send TDS certificates to Vendors 01 Download TDS Certificates from NSDL website 02 Convert certificates to PDF format 03 Print TDS certificates 05 Save soft copy of certificates TDS Certificates Stop
EventFinanceExecutive-TaxationFinance Manager F079 – Advance Tax (Income Tax) – Payment Due date for Advance Tax Payment 03 Update Status of Advance Tax Payment Activity 02 Pay Advance Tax F029 Outgoing Payment 01 Estimate Advance Tax Amount Payment acknowledgement Stop
EventFinanceExecutive-TaxationFinance Manager F080 – Self Assessment Tax (Income Tax) – Payment Completion of Tax Audit 03 Update Status of Self Assessment Tax Payment Activity 02 Pay Self Assessment Tax F029 Outgoing Payment 01 Calculate Self Assessment Tax Amount Payment acknowledgement Stop
EventFinanceExecutiveTaxation F081 – Income Tax Return Filing Two Week Before Due Date of Return Filling 02 Prepare IT Return Financial Reports Return Filed acknowledgement 01 Download Financial Reports 03 File IT Return on Website 04 Update Status of IT Return filing Stop
EventFinanceExecutive-TaxationFinance Manager F082 – Wealth Tax Payment Completion of Audit 03 Update Status of Wealth Tax Payment Activity 02 Pay Wealth Tax F029 Outgoing Payment 01 Calculate Wealth Tax Amount Payment acknowledgement Stop
EventFinanceExecutiveTaxation F083 – Wealth Tax Return Filing Finance Manager One Week Before Due Date of Return Filling 02 Prepare Wealth Tax Return Financial Reports 06 Return Filed acknowledgement 01 Download Financial Reports 03 Get Signature of Authorized Person 05 Update Status of acknowledgement sent 04 File Wealth Return Stop
F084 – Maintain Asset Master EventAssetAdministrator Requirement to Maintain Asset Estate manager 02 Approve Asset details 03 Check if new asset master required or Changes to existing 05 Change Asset Master 01 Check Asset Details Is New ? 04 Create Asset Master Yes No Stop
F085 – Asset Accounting – Purchase Requisition EventEmployee Asset Requirement Approving Authority 01 Requisite for Asset 02 Approve 03 Create Purchase Requisition for Asset Stop
F086 – Asset Accounting – Purchase Order EventProcurementManager Asset Purchase Requisition F084 Maintain Asset Master 02 Create PO without excise 05 Print Asset PO Purchase Order for Asset Approving Authority 04 Approve – Release PO 06 Send PO to Vendor Stop 03 Create PO with excise 01 Check if FMS Scripts Available Is Script Available ? Yes No
F087 – Asset Accounting – Receipt EventProcurement Manager Receipt of Asset 02 Enter GR for Asset 01 Check Asset 03 Check whether Asset is Excisable 04 Excise Invoice Verification Is Excisable ? FinanceExecutive Yes Stop F027 Accounts Payable – Invoice Verification No
F088 – Asset Accounting - Purchase without PO EventEmployee Asset Requirement 01 Request for Asset 03 Enter Asset Acquisition with Off Setting Entries ProcurementManager F084 Maintain Asset Master Authorizing Authority 02 Approve F027 Accounts Payable – Invoice Verification Stop
F089 – Asset Accounting – Credit Memo EventAuthorizing Authority Credit Memo Requirement 01 Approve 02 Create Credit Memo for Asset FinanceExecutive Stop
F090 – Asset Accounting – Sale EventEstateManager 01 Generate Asset Detail Report with Value 03 Approve 06 Check whether Sale is with Customer With Customer ? Requirement of Asset Sale 07 Asset Retirement With Revenue with Customer Yes Asset Report 05 Identify the Buyer 08 Asset Retirement With Revenue without Customer 04 Invite Quotations No Approving Authority Stop 02 Identify Assets to be Sold
F091 – Asset Accounting – Write-off EventEstateExecutive 01 Generate Asset Detail Report with Value 03 Approve Requirement to Write off Asset 04 Asset Retirement by Scrapping Asset Report Approving Authority Stop 02 Identify Assets to be Written Off
F092 – Asset Accounting – Impairment EventDFO 01 Generate Asset Detail Report with Value 03 Approve Requirement to Impair Assets 04 Enter Impairment Value (Unplanned Depreciation) Asset Report Approving Authority Stop 02 Identify Assets to be Impaired
F093 – Asset Accounting – Revaluation EventFinanceExecutive 01 Generate Asset Detail Report with Value 03 Approve Requirement to Revalue Assets 04 Post new valuation of Asset Asset Report Approving Authority Stop 02 Identify Assets to be revalued
F094 – Asset Accounting – Asset Transfers Employee responsible forAsset 01 Request for Transfer of Asset Event Transfer of Asset 02 Approve SBUHeadAssetAccountant 03 Entry for Transfer Assets within Company Stop
F095 – Asset Accounting – Physical Verification AssetAccountant 02 Physical Count Event Yearly 01 Download Asset List 03 Compare & Prepare list of Discrepancies 04 Send List of Discrepancies to SBU 08 Decide Write off & recovery requirements 10 Send list to Finance 09 Approve Write Off 05 Provide Justification for Discrepancy 11 Identify Assets for recovery or loss SBUHeadCompetent Authority Asset List 06 Request for details of Lost Assets 07 Download Asset List with Value Asset List with Value Recovery ? F009 GL Posting – for Recovery 12 Send Information to Payroll Stop F091 Asset Accounting - Write Off Yes No
F096 – Asset Accounting – Depreciation AssetAccountantEvent Month End 02 Depreciation Simulation run and check results Depreciation Run04 Depreciation Posting Run 01 Decide adjustments required Unplanned Depreciation required? No 03 Change depreciation rate/start date for depreciation/unplanned values Depreciation proposal ok? No Yes Yes Stop
EventFinanceExecutive F097 – Asset Accounting – Capitalize AUC 02 Decide capitalization of AUC Month End Stop 01 Display & review AUC Capitali zation required ? New Asset required ? Rule ok ? 05 Settle AUC to Asset F084 Maintain Asset Master 03 Check settlement rule 04 Maintain Settlement rule Yes No Yes No Yes No
CostControllerEventFinance Manager F098 – Fixation of Pay – Man Month Rates 01 Decide & Calculate man month rates Change in DA Rates Stop 02 Enter man month rates by designation
F099 – Calculation of Overheads on Projects for Allocation EventFinanceManger Month End 01 Check Overhead Rates 03 Execute Overhead Calculation Stop Rates ok ? Yes No 02 Change Overhead Rates
F100 – Work in Process / Result Analysis for Project EventFinanceExecutive Month End 01 Check overhead calculation done or not 02 Execute calculation of WIP/Results Analysis OH Calculation done ? No 03 Check log of errors for WIP/RA Errors Exist ? 04 Check & Execute Settlement 05 Correct Data Stop F099 Calculation of overhead on projects for allocation Yes No Yes Finance Manager
F101 – Physical Inventory / Inventory Count & Adjustment WarehouseManagerEvent Accept Count? 01 Create Physical Inventory Document Periodic Physical Count needed 03 Physical Count Physical Inventory Document 02 Print Physical Inventory Document 06 Post Inventory Count Difference 04 Enter Count 07 Identify Items for Recount 05 List Count Differences Stop Inventory Adjustment No Yes
F102 – Stock Valuation – for Balance Sheet FinanceExecutiveEvent Quarter End 04 Check Market Value 01 Execute FIFO Valuation of Stock for Balance Sheet – including posting 03 Generate Report of Stock Valuation Stock List with Valuation 05 Identify Items to be revalued for Balance Sheet Revaluation Required ? No 06 Revalue Individual Items Yes Print Voucher02 Print Revaluation Vouchers Print Voucher07 Print Revaluation Vouchers Stop
F103 – Day End Closing of Accounts FinanceExecutiveEvent 01 Update Exchange Rates Day End 02 Verify and Check Daily Entries Stop F017 Customer Invoice posted – Accounting Check
F104 – Month End Closing of Accounts FinanceExecutiveEvent 01 Open next Finance Period Month End 02 Open next Logistics Period Stop F010 General Ledger – Interest Calculation F022 Clear Open Invoices for which payment received 08 Generate Financial Statements & MIS Reports 04 Verify Material in- transit 05 Analyse and clear GR/IR accounts F009 GL Posting - Recurring documents 07 Close Finance Period 03 Review & post parked/held documents 06 Inter Unit Reconciliation F038 Bank Reconciliation F065 VAT Payment F096 Asset Accounting – Depreciation F070 Utilisation of Credit & Payment of Service Tax F099 Allocation of Overheads F100 Work in Process & Results Analysis for Projects H022 & H024 Employees Monthly Payroll run MIS Reports Financial ReportsFinancial ReportsFinancial Reports
F105 – Quarter End Closing of Accounts FinanceExecutiveEvent 01 Post Accruals & Deferrals Quarter End Stop 06 Generate Financial Statements & MIS Reports 05 Update Entries for Joint Ventures & Subsidiaries MIS Reports Financial ReportsFinancial ReportsFinancial Reports F097 Asset Accounting – Capitalize AUC F091 Asset Accounting – Write-off F093 Asset Accounting – Revaluation 04 Asset Accounting - Reconciliation F104 Month End Closing of Accounts 02 Reversal of Provisions no longer required 03 Entry for checks in hand
F106 – Year End Closing of Accounts FinanceExecutiveEvent 01 Fiscal Year change for Assets Year End 02 Revalue Foreign Currency Open Items Stop 11 Generate Financial Statements & MIS Reports F095 Asset Accounting – Physical verification F105 Quarter End Closing of Accounts F113 Actuary Valuation by third party MIS Reports Financial ReportsFinancial ReportsFinancial Reports F025 Accounts Receivable – Provision for Bad Debts F101 Physical Inventory 06 Check & Create Provisions F102 Stock Valuation F024 Accounts Receivable – Write-off 07 Income Tax Depreciation 08 Carry Forward Balances for AR/AP 09 Carry Forward Balances for Balance Sheet 10 Close Assets Fiscal Year 03 Accounts Receivable - Regrouping 05 Check Prepaid Expenses 04 Check Prior Period Income/Expenses
EventTaxManagerFinance Executive F107 – Accounting for Interim Dividend Annually 03 Calculate Dividend Distribution Tax F009 GL Posting – JV for Dividend distribution tax F009 GL Posting - Provisions for Dividend Stop 01 Calculation of Dividend 02 Approval by BOD Approving Authority F029 Outgoing Payment 04 Ratify in AGM
EventTaxManagerFinanceExecutive F108 – Accounting on Declaration of Final Dividend Dividend approval by BOD and Shareholders in AGM 02 Calculate Dividend Distribution Tax F009 GL Posting - Journal Voucher 01 Make Payment of Dividend 03 Approve F029 Outgoing Payment 04 Make Online Payment Finance Manager Stop
F109 – Payment of Deductions from Payroll – to Third Party FinanceExecutiveEvent Month End F029 Outgoing Payment 01 Receive Information from Payroll Stop
F110 – Payment to Employees for Requests through P&A FinanceExecutive F029 Outgoing Payment Event Approved File/Claim Received from P&A Errors / Mistakes Exist? 02 Send Back to P&A 01 Check Claim No Yes Stop
F111 – Payment to Employees for Claims FinanceExecutive F029 Outgoing Payment Event Claims Received from Employee 01 Check Claim details including approvals Ok & Approved Claim ? 02 Return to Employee for Corrections No Yes Stop ESS Claim Verification & Approval Process
F112 – Annual Payment of FSC to Parent Organisation FinanceExecutiveEvent Year End F029 Outgoing Payment 01 Receive Leave Details From P&A 02 Calculate Amount Under Different Heads Stop
F113 – Actuary Valuation by Third Party FinanceExecutive F009 General Ledger - Posting EventActuary 01 Generate report for Employee details Year end 02 Send report to Actuary for Valuation 03 Valuate & Calculate Liability Report – Employee Details 04 Send valuation to RITES Stop
F114 – Annual Payment to LIC for Gratuity FinanceExecutiveEvent 01 Send Payment to LIC as per demand F029 Outgoing Payment Receipt of Demand Letter Stop
F115 – PF Trust – Receipt of Deductions PFManagerEvent Monthly (For RITES Employees) 01 Receipt of Cheque and Employee Details 02 Deposit Cheque in Bank 03 Make entries for Cheque Stop Receipt of cheque of Deputationists.
F116 – PF Trust – Payment of Advances Employee F029 Outgoing Payment Event Request for Advance 01 Request Forwarded to PF Officer In Order ? 04 Check/prepare Sanction Order as per eligibility Yes PFManager 02 Check the Application & Documents Previous Dues exist ? 03 Check for Dues in Previous Advances 06 Approve Sanction Order PFTrustee Sanction Order approved ? 08 Maintain recovery Data 07 Check Refundable or final withdrawal If Refundabl e ? Payroll Officer Yes No No Yes Stop No Yes 05 Return to Employees No Stop
F117 – PF Trust – Final Settlement Personnel OfficerEvent File Received from P&A PFManager File in Order ? 05 Approve Payable Amount Approver(Trustee) Amount Approved ? Yes H027 & H028 Separation Process 02 Check if Death Case 09 Make Payment F029 Outgoing Payment 01 Check Personnel File 03 Calculate Payable Amount Death Case ? 04 Assign Nominee as the Receiver No Yes No Yes No File Received from Personnel Stop 06 Check Bank details & change if required 07 Check if TDS is deductible Is TDS deductible ? 08 Deduct TDS Yes No
F118 – PF Trust – Payment to Pension Office PFManagerEvent Monthly 02 Enter Voucher for Payment 01 Determine Payment Amount for Regular and contract Employees Stop 03 Send Cheque to Pension Office/SBI
F119 – PF Trust – Investments PFManagerEvent Monthly 01 Select Security Type as per Guidelines 02 Decide Primary or Secondary Market 04 Obtain Quotations 07 Approve F029 Outgoing Payment 05 Fill form, Attach docs and send to Arranger Is Primary? Trustee 06 Compare and Send for Approval 08 Update Investment Register 03 Approve No Yes Stop Is investment credited? 09 Check if investment is credited in Demat A/C Yes 10 Send reminder to depository No
F120 – PF Trust – Income (Receipt of Interest etc.) PFManagerEvent Receipt of Interest 02 Enter Vouchers for Receipt and Accrual 01 Receive Interest Through Cheque or ECS Stop
F121 – PF Trust – Return Filling PFTaxManagerEvent Periodically 03 Update State of Return 02 Prepare and Send Return 01 Download Reports to be enclosed with Return PF Related Reports Stop
Legend Symbol Description Usage Comments Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role. The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario. Role band contains tasks common to that role. External Events: Contains events that start or end the scenario, or influence the course of events in the scenario. Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently- used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond. Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution Symbol Description Usage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. For Enhancements, Interfaces & Custom Reports, Forms and Conversions For unit process which use DMS to upload/download a document For Workflow For Unit processes which are external and are not to be done on SAP / cannot be done on SAP <Function>External toSAP Business Activity / Event Unit Process Process Reference Sub-Process Reference Process Decisio n Diagram Connection Hardcopy / Document Financial Actuals Budget Planning Manual Process Custom Unit Process DMS Unit Process Workflow Unit Process Not to be done on SAP Unit Process

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RITES_REVISED_FLOW_CHART_12082012

  • 1. RITES SAP Business Blue Print – Business Process Flow Charts Finance
  • 2. Legend Symbol Description Usage Comments Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role. The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario. Role band contains tasks common to that role. External Events: Contains events that start or end the scenario, or influence the course of events in the scenario. Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently- used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond. Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution Symbol Description Usage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. For Enhancements, Interfaces & Custom Reports, Forms and Conversions For unit process which use DMS to upload/download a document For Workflow For Unit processes which are external and are not to be done on SAP / cannot be done on SAP <Function>External toSAP Business Activity / Event Unit Process Process Reference Sub-Process Reference Process Decisio n Diagram Connection Hardcopy / Document Financial Actuals Budget Planning Manual Process Custom Unit Process DMS Unit Process Workflow Unit Process Not to be done on SAP Unit Process
  • 3. F001 - Revenue and Expense Planning EventFinanceManager 07 Upload Revenue and Expense for Profit Center/Cost Centers Six months before Fiscal Year end Profit Center Managers Divisional Managers Approving Authority Report Profit Centers Plan 08 Freeze Plan version & generate report Management Stop 01 Upload guidelines & excel format for Planning 02 Plan for Revenue and Expenses 03 Review & modify plan 05 Review Plan & modify if required 06 Approve Plan 04 Plan is reviewed, consolidated and Submitted to Management
  • 4. EventFinanceManagerManagement 01 Copy Profit Center Plan to Budget Report Profit Centers Budgets 04 Upload and activate budget F002 – Revenue and Expense Budgeting Revenue and Expense Planning completed 02 Review and Modify Budget Stop 03 Review, modify & approve Budget
  • 5. EventFinanceManager 08 Upload Revised Rev. & Exp. Budget Six months before Fiscal Yearend Profit Center Managers 03 Review & modify Budget requirements Divisional Managers 04 Review & Modify Budget requirements Approving Authority 06 Modify & approve budget requirements 07 Approve Revised Budget Report Profit Centers Revised Budget Management F003 – Revenue and Expense Budget Revision Stop 02 Upload Budget in Excel Format 09 Generate Report 01 Download Budget to Excel 05 Budget is reviewed, consolidated & Submitted to Management
  • 6. F004 – Capex Planning and Budgeting EventFinanceManager Six months before Fiscal Year end Profit Center Managers 02 Plan for Capex Requirement along with justification Divisional Managers 03 Review & modify requirements Approving Authority 05 Review requirements & modify if required 06 Approve Plan Management 07 Create Investment Order for Asset procurement 08 Create Budget for Investment Order 09 Release Investment Order to SBU for Asset Procurement Stop 01 Upload format in excel & instructions for planning 04 Plan is reviewed, consolidated and Submitted to Management
  • 7. F005 A – Maintain General Ledger Master EventITAdministrator Maintain Financial Statement Versions Requirement to maintain GL Master 01 Decide GL Master Data and Send Notification to DFO Yes Check P&L or BS Account Check New requirement or Change If New ? Create GL Master in consultation with finance Executive Central Accounts Change GL Master in consultation with finance Executive Central Accounts Is P&L ? Maintain Cost Element Yes Stop Finance Executive Concerned DFO Approved ? Yes DFOCentral Account If Approv ed ? No Send back to Concerned DFO No Send back to Finance Executive No Send To DFO Central Account Yes Stop Receive and Send to Finance Executive Central Accounts Sent notification to all finance users Finance Executive Central Accounts Vetting the detail and send back to DFO Central Accounts GMFinance No Receive the detail and send to GM finance for Approval Receive the detail and Check the contents Concurrence the details Send to IT Administrator Yes
  • 8. F006 A – Maintain Cost Center Master EventITAdministrator Requirement to maintain Cost Center Master 01 Decide CC Master Data and Send Notification to DFO Finance Executive Concerned DFO Approved ? Yes DFOCentral Account If Approv ed ? Send back to Concerned DFO No Send back to Finance Executive No Send To DFO Central Account Yes Stop Receive and Send to Finance Executive Central Accounts Finance Executive Central Accounts Vetting the detail and send back to DFO Central Accounts GMFinance Receive the detail and send to GM finance for Approval Receive the detail and Check the contents Concurrence the details Send to IT Administrator Yes Stop Sent notification to all finance users Check New requirement or Change Change Cost Center in consultation with finance Executive Central Accounts Is New ? Create New Cost Center in consultation with finance Executive Central Accounts Yes No
  • 9. F006 A – Maintain Internal Orders EventITAdministrator Requirement to Maintain Internal Order 01 Decide IO Master Data and Send Notification to DFO Finance Executive Concerned DFO Approved ? Yes DFOCentral Account If Approv ed ? Send back to Concerned DFO No Send back to Finance Executive No Send To DFO Central Account Yes Stop Receive and Send to Finance Executive Central Accounts Finance Executive Central Accounts Vetting the detail and send back to DFO Central Accounts GMFinance Receive the detail and send to GM finance for Approval Receive the detail and Check the contents Concurrence the details Send to IT Administrator StopSent notification to all finance usersCheck New requirement or Change Internal order consultation with finance Executive Central Accounts Is New ? Create New Internal Order in consultation with finance Executive Central Accounts Yes No 08 intimate DFO central Account 06 Check if Budget limit to assigned Budget Required ? 07 Set budget Limit No Yes Yes
  • 10. F008 – Maintain Recurring Entries Template (Other Than A/R and A/P Module) FinanceManagerEvent Requirement to Maintain Recurring entry Template 01 Create/Change Recurring Entry Template Stop Create/Change Recurring Entry Template
  • 11. F009A – General Ledger – Posting & Printing (Other than A/R and A/P) Finance Executive FinanceManagerEvent Call entry through Recurring Template Or Enter fresh voucher deatils and park Approve & post Voucher Requirement of GL Posting Print and sign Voucher Stop DFO Approve & post Voucher If voucher OK ? If voucher les than Rs 100000? Yes Yes No Correct voucher No Sign Voucher No If voucher OK ? Yes Correct voucher Sign Voucher Cancel Voucher ? No Stop Yes Cancel Voucher ? Stop Yes No
  • 12. F010 – General Ledger – Interest Calculation Month End EventFinanceExecutive 01 Execute Calculation of Interest on GL 02 Display Interest Calculated Posting required ? 03 Decide whether to Post Interest Calculated Report Interest Calculated 04 Print Interest Calculated Report 06 Print Interest Calculated & posted Yes No 05 Post Interest Stop Report Interest posted
  • 13. F011 – General Ledger – ReversalFinance Executiv e Event Reversal of past entry 01 Reverse a Document FinanceManager Approve & post Voucher DFO Approve & post Voucher Check if reversal is required ? If voucher les than Rs 100000? Yes Yes No Delete the parked voucher No No Check if reversal is required ? Yes Print and sign Voucher StopSign Voucher Sign Voucher Stop Delete the parked voucher Stop
  • 14. F012 – General Ledger – Clearing FinanceExecutiveEvent Month End Is Clearing to be done manuall y? 03 Run Automatic Clearing option 02 Manual Clear the open items 01 Check Manual or Auto Clearing Yes Stop No
  • 15. F013 A – Revenue Recognition – Projects – Checking Invoice request from SBU project coordinator Event Stop 01 Receive invoice send to finance manager Receive invoice send to finance executive DFOFinanceManagerFinanceExecutive Verify invoice request Send back to finance Manager for approval Re verify invoice Receive and send to Finance executive Generate invoice and check accounting accuracy Approve and send for invoice generation If voucher less than Rs 100000? Approve and send for invoice generation No Yes If ok? Ye s No Stop Send back to DFO Send back to SBU Print Invoice and voucher and send for signing authority
  • 16. F014 – Revenue Recognition – Other Income on Receipt Reciept of Income EventFinanceExecutive F009 General Ledger – Posting & Printing 01 Check Receipt Details Stop
  • 17. F015 – Revenue Recognition – Other Income on Accrual Month End EventFinanceExecutive F009 General Ledger – Posting & Printing 01 Identify Accrual Income Stop
  • 18. F016A – Revenue Recognition – Provision No Longer Required Require to Reverse Event 02 Check full reversal or partial Stop DFO F022 Accounts Receivable – Clearing 02 Enter the voucher (partial/Full)
  • 19. F017 – Customer Invoice Posted – Accounting Check Day End EventFinanceExecutive 01 Check Invoices posted for Accounting accuracy Errors found ? Yes No Stop 02 Intimate concerned SBU for rectification
  • 20. F018 – Inter SBU - Revenue and Expense Booking Service Providing SBUHead Event Completion of Internal Service 01 Send Service Transfer Note FinanceExecutive (ProvidingSBU) 02 Receive Service Transfer Note and send confirmation 05 Check Expense Booked 04 Intimate that Expense & Revenue Booked Stop Service Receiving SBUHead Finance Executive (ReceivingSBU) ** This process in Finance shall start only when the SBU Heads are in Agreement ** F009 General Ledger – Posting & Printing Book Revenue and Expense of Service receiving SBU
  • 21. F019 – Accounts Receivable – Incoming Payment Without Details/Mobilization Advance/Refund of EMD Receipt of Refund of EMD 01 Enter Advance EventFinanceExecutiveFinance Manager 02 Approve & Post Receipt Voucher03 Print Voucher Customer Incoming Payment Without Details/ Mobilization Advance Stop 04 Enter EMD Refund F022 Accounts Receivable – Clearing
  • 22. FinanceExecutiveEventProject Coordinator F020 – Accounts Receivable – Payment of Earnest Money Deposit (EMD) 01 Request for EMD Payment Requirement to pay EMD 03 Enter Down Payment - EMD Payment Voucher05 Print Voucher Stop FinanceManager F039 Cheque Printing 02 Check approvals and Policy for EMD DFO Approve & post Voucher No If voucher OK ? Correct voucher Approve & post Voucher If voucher OK ? If voucher les than Rs 100000? Correct voucher No Yes Yes Yes No
  • 23. F021 – Accounts Receivable – Incoming Payment Customer Makes a Payment Details Available? 02 Enter Payment, Clear Invoice & Post EventFinanceExecutive 01 Check Whether Invoice Details Available F019 AR – Incoming payment without details 03 Send Request to SBU/Bank/Cusomter for details 04 Physical Cheque or RTGS/NEFT RTGS/NEFT 05 Deposit Cheque 06 Print Voucher Voucher No Yes No Stop F016 Revenue Recognition – Provision No Longer Required Provision exist ? Yes No Yes Incase the Payment Received Pertains to other SBU (Partially /Fully) or Wrong/ Excess Payment Received please run process number F021A* Stop * Incase the Payment Received Pertains to other SBU (Partially /Fully) or Wrong/ Excess Payment Received please use Transaction Code- f-28, F-02 and F-32 (clear the excess credit)
  • 24. F022 – Accounts Receivable – Clearing FinanceExecutiveEvent Periodic Is Clearing to be done manual ? 03 Automatic Clearing 04 Manual Clearing 01 Check Manual or Auto Clearing Yes No Stop
  • 25. F023 – Accounts Receivable – Dunning (Payment Reminder) Periodic 05 Generate Credit Control Report 01 Sumulate Dunning Run 06 Revise Credit Limits (if required) EventFinanceExecutiveFinanceManager 03 Execute Dunning 04 Print Notices 02 Check & Approve Notice Report Credit Exposure Stop
  • 26. F024 – Accounts Receivable – Write-off ProjectCoordinatorEventApproving AuthorityFinanceExecutive 06 Post write-off entry F022 Accounts Receivable – Clearing 01 Check for write-off requirements Legal Decision Periodic 02 Send for approval 03 Approve write-off 04 Send to Finance for write-off Stop 05 Check write- off guidelines F016 Revenue Recognition – Provision No Longer Required
  • 27. F025A – Accounts Receivable – Provision for Bad Debts Finance ExecutiveFinanceManagerEvent Check customer ledger and create Provision of Bad Debts Approve & post Voucher Month End Print and sign Voucher Stop DFO Approve & post Voucher If voucher OK ? If voucher les than Rs 100000? Yes Yes No Correct voucher No Sign Voucher No If voucher OK ? Yes Correct voucher Sign Voucher
  • 28. F026 – Accounts Receivable – Misc. Invoice/Credit Memo/Debit Memo viz Rent invoice, Scrap invoice etc. other than Fixed Asset) 06 Check Credit Memo 08 Print Invoice/CM/DM 07 Approve & Post 05 Approve & Post Invoice/DM FinanceExecutive 04 Enter Credit Memo FinanceManager Credit Memo? 03 Enter Customer Invoice/Debit Memo 02 Check whether Invoice/Debit Memo/Credit Memo 09 Print Voucher Journal Voucher Invoice/Credit/Debit Memo Yes No Stop Requirement of Invoice/Debit /Credit Memo Event 01 Approve Debit Memo/Credit Approving Authority
  • 29. F027A – Accounts Payable – Invoice Verification EventDFO Receipt of Invoice Stop No Recevied Bill & Forward to Finance Executive SBUProject Coordinator /SBUHead FinanceManager PE-033A- Vendor Bill F029 Accounts Payable – Outgoing Payment If agreed with Deficiency? Approve & Post Voucher Receive bill and Acknowledge in System & Forward to Finance Manger If Agreed with Deficiency? Yes Check Budget, Park Invoice & Forward to FM Finance Executive Is voucher is less than Rs.100000? No Check & Post VoucherYes No Enter Invoice Correct the Deficiency Yes Yes Vetting of Details Recevied from SBU If Deficiency? No
  • 30. F028 – Accounts Payable – Payment of Advance/Mobilization Advance/Security Deposit Requirement to pay advance/deposit duly approved by SBU Head/CA 02 Enter Advance Against Request 03 Enter Advance Manually EventFinanceExecutiveFinance Manager Request Exists ? 01 Check for Request for Advance 04 Approve & Post Voucher05 Print Voucher Yes No Stop F039 Cheque Printing
  • 31. F029A – Accounts Payable – Outgoing Payments FinanceManagerEventFinanceExecutive Payment Date 05 Generate Payment Voucher 01 Review invoice 07 Print Voucher and Payment Advice Payment Voucher Payment Advice No Yes Stop F039 Cheque Printing GM(Finance) Is Invoice Blocked for Payment 02 Receive intimation for Block Invoice 06 Review and Approve Stop Can invoice be released for payment? 03 Release the invoice for payment with justification Yes 04 Send back to SBU Head No
  • 32. F030 – Accounts Payable – Receipt of Earnest Money Deposit (EMD) Receipt of EMD 01 Enter Incoming Advance Payment for Vendor EventFinanceExecutiveFinance Manager 02 Approve & Post Receipt Voucher03 Print Voucher Stop 04 Deposit Cheque in Bank
  • 33. F031 – Accounts Payable – Misc. Invoice/Credit Memo/Debit Memo Posting 08 Print Invoice/CN/DN 05 Aprove & Post FinanceExecutive 04 Enter Debit Memo Finance Manager Debit Memo 03 Enter Vendor Invoice/Credit Memo 02 Check Invoice/Credit Memo/Debit Memo 09 Print Voucher 06 Check whether Advance exists Advance Exists ? Yes No 07 Aprove & Post No Yes Stop Event Requirement of Invoice/DN/CN F032 Accounts Payable – Clearing 01 Approve Debit Memo/Credit Memo Approving Authority Invoice/Credit/Debit Memo Journal ocher
  • 34. F032 – Accounts Payable – Clearing FinanceExecutiveEvent Clearing Is Clearing to be done manual ? 03 Automatic Clearing 02 Manual Clearing 01 Check Manual or Auto Clearing Yes No Stop
  • 35. Finance Manager 01 Enter Receipt (In RITES Limited) F033 – Deposit Work – Fund Receipts Finance Executive Fund Receipt From Customer 02 Approve & Post Event 03 Record Receipt (In Client Work Company Code) Stop System
  • 36. FinanceExecutive F034 – Deposit Work – Payment to Vendor F027 Accounts Payable – Invoice Verification Finance Manager Requirement to Pay for Deposit Work Event 02 Approve for Payment Stop 01 Check work done 03 Record Payment Done (In RITES Ltd) F029 Accounts Payable – Outgoing Payments
  • 37. FinanceExecutive F035 – Deposit Work – Revenue Recognition Periodic Event F026 Accounts Receivable – Finance Invoice 01 Check work done & Calculate Revenue Stop
  • 38. F036 – Deposit Work – Investment FinanceManager 02 Decide Fixed Deposit to be taken 03 Invest F009 General Ledger – Posting & Printing 01 Review Funds available & requirement of funds Event Receipt of Funds FinanceExecutive Stop 04 Update Investment details in ERP 05 Record Payment done (In Client Work Company Code)
  • 39. FinanceExecutiveEventFinance Manager F037 – Deposit Work – Accounting for Interest Received 01 Check net Interest Received Month End F009 General Ledger – Posting & Printing Stop
  • 40. F038 – Bank Reconciliation FinanceExecutiveEvent 07 Review un-reconciled entries 04 Upload Bank Statement on SAP 05 Execute Bank Reconciliation Program First Day of Week 09 Manual clearing of entries which could not be auto cleared 01 Check Bank Statement is in required excel format Is Excel available ? 02 Modify Excel file 03 Enter Bank Statement details on SAP 06 Check for errors/incompletion Errors exist? Yes No 08 Correct errors/complete data No Yes Stop
  • 41. F039A – Cheque Printing and SendingEventFinanceExecutiveofBanking Daily 01 Assign cheque 04 Print cheque Register Consolidated list of Payees Re- assignment required ? 03 Void/assign Cheques Cheque Register 04 Print Cheques & Bank transfer Payment Statement Advice for the Day ChequesA Stop Yes No 06 Cheque Signed Authorized Signatory 05 Sent to bank Cheque & Bank transfer Statement 07 Update Status Payment Advice Bank Transfer statement Is ECS? 0 Sent Cheque & Payment advice to vendor No Yes
  • 42. F040 – Fund Management – Investments InvestmentManager 03 Decide Redemptions &/or Investments 08 Approve Investment F041 Funds Management – Redemption 01 Review Funds Available Event Daily Morning Is redemptio n required ? Is Bond Investmen t ? Is MF Investmen t ? 04 Compare Rates of FD & decide Finance Manager F029 Outgoing Payment 10 Invest 11 Send acknowledgement to RITES 12 Update Investment details including maturity date 02 Review Requirement of Funds 06 Compare MFs & decide Bank Yes Yes Yes No 07 Check Company Policies for Investment Is as per Policy ? No Yes 05 Compare Bonds & decide Stop 09 Prepare letter for Investment & send to Bank No No
  • 43. F041 – Fund Management – Redemption InvestmentManager 01 Decide Redemptions F044 Funds Management – Redemption of MF Event Day of Redemption Requirement Is MF redemptio n ? Is FD redemptio n ? Yes Yes No No F042 Funds Management – Redemption/ renewal of FD F043 Funds Mgmt – Pre- mature encashment of Bond Stop
  • 44. F042 – Funds Management – Redemption/Renewal of FD InvestmentManagerEventFinance Manager 07 Renew FD 08 Send acknowledgement to RITES 09 Update renewal details including maturity date Bank 05 Approve Investment One day before maturity date of FD 04 Approve redemption 01 Decide on Renewal/redemption Yes 03 Compare rates & decide period of FD Is Redemptio n ? No 06 Prepare letter for renewal & send to Bank F009 General Ledger – Posting & Printing 10 Send letter to Bank for redemption One day before Requirement of pre-mature redemption of FD 02 Decide on which FDs to redeem StopStop
  • 45. F043 – Fund Management - Pre-mature Encashment of Bonds InvestmentManager 05 Decide broker for Sale Event Day of requirement for encashment of Bond 01 Decide on which Bonds & method of encashment Finance Manager 02 Approve encashment 03 Approve encashment 04 Sell through Demat account Yes Is method private sale ? No 06 Send details to broker for Sale StopStop
  • 46. F044 – Funds Management – Redemption of MF InvestmentManager 02 Approve Redemption 03 Prepare letter for redemption & send to Bank Event One day before requirement date of MF redemption 01 Send for Approval of redemption of MF Finance Manager Stop
  • 47. F045 – Funds Management – Receipt of Funds on Redemption of MF/FD/Bonds InvestmentManager 02 Send details to RITES Event Receipt of funds on redemption 01 Ask for details of receipt from Bank 03 Update MF/FD redemption status F009 General Ledger – Posting & Printing Bank Stop
  • 48. F046 – Currency Risk Management EventTreasuryManagementCommittee Periodic 02 Propose Hedging 01 Generate Reports 03 Approve 04 Hedge Approving Authority Stop F009 General Ledger – Posting & Printing Sales/Project Reports Financial ReportsFinancial ReportsFinancial Reports
  • 49. Finance Executive BG details proper ? Requirement to Issue BG FinanceManagerProject CoordinatorF047 – Bank Guarantee Issue 01 Request for BG 04 Correct BG Request 12 Send BG to Client 08 Request Bank for BG Stop Event Bank Guarantee 05 Record BG details 10 Update BG details 09 Issue BG 11 Send BG to Project coordinator 02 Check BG details Bank 07 Check Bank limits for BG 03 Check if its foreign BG Is it foreign BG? 06 Send to management for approval 13 Approve Approving Authority Yes Yes No No
  • 50. Finance Executive Finance ManagerProjectCoordinator 08 Record BG details in ERP F048 – Bank Guarantee (Issue) – Extension/Discharge 10 Send BG to Client Extension ? 14 Update BG details in ERP 06 Send to Bank for Extension 07 Extend BG 12 Send to Bank for Release 13 Release BG No Request for Extension/Discharge Yes 03 Send BG to Finance Manager Stop Event 01 Check extension or discharge 09 Send BG to Project Coordinator 11 Update BG details in ERP BankApproving Authority 02 Check if its foreign BG 04 Send to management for approval Is it foreign BG? Yes 05 Approve No
  • 51. FinanceExecutiveEventFinanceManager F049 – Bank Guarantee Receipt (from Vendor) 02 Check BG BG details proper ? 03 Record BG details in ERP Receipt of BG No Yes Stop Project Coordinator 01 Send BG to Finance 07 Update BG details in ERP 04 Send back for corrections 05 Send BG to Bank for confirmation Is confirm ation received ? 06 Check if confirmation received from Bank. 08 Send Reminder to Bank Yes No
  • 52. Project CoordinatorFinanceExecutive F050 – Bank Guarantee (Receipt) – Extension/Discharge/Cancellation Stop Event Fist Week of Every Month. 02 Send for confirmation 03 Send confirmation Extension ? 06 Check Terms of contract met or not Terms met ? 08 Discharge BG 07 Send to Bank with copy to Project Coordinator 11 Send BG to Project Coordinator 12 Send to Client 10 Update SAP 05 Update ERP 09 Send to Coordinator for Review Yes No No Yes 01 Review BGs expiring next month 04 Check extension or discharge
  • 53. FinanceManager F051 – Bank Guarantee (Receipt) – Encashment 03 Record BG details on SAP One week before expiry of BG Stop Event Violation of Contract Terms 01 Send information to Project Co-ord. about expiry 04 Lodge encashment with Bank Project Coordinator 02 Request Finance to encash BG
  • 54. F052 – Fund Transfer – Inter Bank Event 02 Enter Transfer Vouchers Receipt of MIS from Bank 01 Decide Transfer entries to be passed FinanceExecutive Stop Receipt of information from SBU
  • 55. Event Are LC details proper ? Requirement of Letter of Credit No FinanceExecutiveProject Coordinator 04 Send for Correction F053 – Establishing a Letter of Credit (as Applicant) Yes 09 Make Corrections in Request 06 LC Receipt Received 07 LC details Accounted in ERP Stop 01 Request for LC 02 Check details of request Bank 03 Submit to Bank for issuing LC 05 Issue LC 08 Intimate Project Coordinator
  • 56. Event Are Documents in Order ? No ProjectCoordinator F054 – Letter of Credit (as Applicant) – Receipt of Documents from Vendor Yes 01 Check Documents received from Vendor 03 Send back to Vendor for corrections Receipt of copy of documents Stop 02 Send Documents to Finance
  • 57. Event Documents received ? FinanceExecutive 02 Update LC status in ERP F055 – Letter of Credit (as Applicant) – Accounting Closure Yes 01 Check if documents from Bank received 03 Send reminder to Bank Receipt of copy of documents from Project Coordinator Stop 04 Send to Project Coordinator for release Receipt of documents from Bank No
  • 58. Event Receipt of Letter of Credit FinanceExecutiveProject Coordinator F056 – Receipt of Letter of Credit (as Beneficiary) 01 Check LC Stop Are LC details proper ? No 03 Send to Project coordinator for Correction Yes 05 Send to Client for corrections 02 Update LC details in ERP 04 Send to Project coordinator
  • 59. Event Requirement of payment through LC for advance 09 Update LC details in ERP FinanceExecutiveProjectCoordinator F057 – Letter of Credit (as Beneficiary) – Realization for Advance Stop 01 Request Finance for Pro-forma Invoice 05 Send confirmation to Finance 03 Send Pro-forma Invoice to Client for confirmation 06 Update LC details in ERP 02 Create Pro-forma Invoice 04 Send confirmation Client 08 Make Payment F019 Accounts Receivable – Incoming Payment Bank 07 Send request to Bank for payment
  • 60. Event Shipping 07 Update LC details in ERP FinanceExecutiveLogistics Executive F058 – Letter of Credit (as Beneficiary) – Realization for Goods Shipped Stop 01 Send documents to Finance Are documents proper ? No 04 Send for Correction Yes 08 Rectify the mistakes 03 Update LC details in ERP 02 Check documents 05 Documents Sent to Bank Bank 06 Make Payment F019 Accounts Receivable – Incoming Payment
  • 61. Event Receipt of Certificate of Commissioning 09 Update LC details in ERP FinanceExecutiveProjectCoordinator F059 – Letter of Credit (as Beneficiary) – Realization for Commissioning Stop 01 Request Finance for Invoice 05 Send confirmation to Finance 03 Send Invoice to Client for authentication 06 Update LC details in ERP 04 Authenticate Client 08 Make Payment F019 Accounts Receivable – Incoming Payment Bank 07 Send request to Bank for payment 02 Create Invoice
  • 62. Event 15 Days from Shipping FinanceExecutive F060 – Duty Drawback Stop Credited ? No 02 Inform logistics to get it credited Yes F009 General Ledger – Posting & Printing 01 Check whether Duty Drawback credited in Bank or not
  • 63. F061 – Receipt of Script for Focus Market Scheme (FMS) EventFinance Executive Receipt of Export Script (Credit by DGFT) Stop F009 General Ledger – Posting & Printing
  • 64. F062 – Focus Market Scheme (FMS) – Sale/Self Consumption of Script EventFinanceExecutive Month End 02 Self Duty Script Self Use ? Stop 01 Review Scripts Available & Decide Use F009 GL Posting (Book Revenue & Take Credit) F009 GL Posting (Book Revenue) F009 GL Posting (Reverse Script Asset Entry) No Yes
  • 65. F063 – Application for Credit Against Served From India Scheme (SFIS) EventFinanceExecutive Periodically 02 Apply to DGFT for Crediting Incentive Stop 01 Display Report for Sale of Service (Export) During the Year F009 GL Posting (Create Asset for SFIS Applied)
  • 66. F064 – Receipt of Credit Against Served From India Scheme (SFIS) EventFinanceExecutive Receipt of Credit from DGFT Stop F009 GL Posting (Book Revenue & Take Credit) F009 GL Posting (Reverse SFIS Applied Entry)
  • 67. Event VAT Payment Date FinanceExecutive-Taxation F065 – VAT Payment 04 Pay VAT online F029 Outgoing Payment – without cheque 03 Analyze VAT Payable a/c. 05 Update status of VAT Payment on SAP Payment acknowledgement 01 Analyze VAT Credit a/c. and Purchases Purchase Details Is VAT Credit available ? No 02 Deduct VAT Credit from VAT Payable Yes F009 General Ledger - Posting Stop
  • 68. EventFinanceExecutive-Taxation F066 – VAT Return Filing VAT Return Filing Date 04 Update VAT Return Status in SAP 02 Prepare VAT return 03 File VAT Return online 01 Download VAT details – Purchases & Sales Return filing acknowledgement Stop
  • 69. EventFinanceExecutive F067 – C & H Forms – Receipt from Customer Receipt of Form from Customer 01 Update Status of Form Receipt on SAP Stop
  • 70. EventFinanceExecutive F068 – C & H Forms – Reminder to Customer Periodic 02 Send Reminder to Customer for Forms 01 Generate report for Forms to be received Report – Forms to be received Stop
  • 71. EventFinanceExecutive F069 – C & H Forms – Issue to Vendor Periodic 01 Generate report for Forms to be issued 03 Update Status of Form Issue on SAP 02 Issue Form to Vendor Report – Forms to be issued Stop
  • 72. Event Is Tax Payable ? Month End FinanceExecutive-Taxation F070 – Utilisation of Credit & Payment of Service Tax 03 Utilization of Credit No 01 Simulate Utilization of Credit Yes Utilisation Journal 02 Pay Tax Online F029 Outgoing Payment 04 Print Journal Voucher Payment acknowledgement Stop
  • 73. Event First Week of Month FinanceExecutive-Taxation F071 – Service Tax on Reverse Charge – Taking Credit 03 Transfer to Credit account 01 Analyse Service Tax Reverse Charge Credit to be taken Journal Voucher F009 General Ledger - posting 04 Print Journal Voucher Report – General Ledger Serv. Tax reverse Charge Credit a/c. Entry not allowed ? No Yes 02 Check whether any entry is not allowed Stop
  • 74. EventFinanceExecutive-Taxation F072 – Service Tax Return Filing Two Week Before Due Date of Return Filling 02 Prepare Service Tax Return Financial Reports Return Filed acknowledgement 01 Download Financial Reports 03 File Return on Website 04 Update Status of Return filing Stop
  • 75. Event First week of Year FinanceExecutive-Taxation F073 – Transfer of CENVAT on Hold to CENVAT Credit - for Capital Goods 02 Transfer to CENVAT Credit account 01 Generate General Ledger report of CENVAT on hold a/c. Journal Voucher03 Print Journal Voucher Report – General Ledger – CENVAT on hold a/c. Stop
  • 76. EventFinanceExecutive F074 – TDS Certificate Receipt from Customer Receipt of TDS certificate from Customer 02 Update Status of Certificate Receipt Stop 01 Reconcile with TDS Certificate Receivable (AS26)
  • 77. EventFinanceExecutive F075 – TDS Certificate Reminder to Customer Periodic 02 Send Reminder to Customer for Certificates Report – Certificates to be received 01 Analyse list of TDS certificates receivable Stop
  • 78. Event TDS Payment Date FinanceExecutive-Taxation F076 – TDS Payment Yes 03 Pay TDS online at the NSDL website F029 Outgoing Payment – without cheque 02 Check reversal requirement 01 Analyze TDS Payable a/c. for corrections is any Reversal required ? F011 General Ledger - Reversal No 04 Update status of TDS Payment on SAP Payment acknowledgement Stop
  • 79. EventFinanceExecutive-Taxation F077 – TDS Return Filing – other than Salaries TDS Return Filing Date 06 Update TDS Return Status in SAP 04 File TDS Return FinanceTax Consultant 01 Download TDS Statement 02 Prepare TDS statements in Form 27A, 26Q & 27Q 03 Send details to finance consultant for filing return 05 Send acknowledgement of filing TDS Return Stop
  • 80. Event 20th day after Quarter End FinanceExecutive-Taxation F078 – TDS Certificate Issue – other than Salaries 04 Send TDS certificates to Vendors 01 Download TDS Certificates from NSDL website 02 Convert certificates to PDF format 03 Print TDS certificates 05 Save soft copy of certificates TDS Certificates Stop
  • 81. EventFinanceExecutive-TaxationFinance Manager F079 – Advance Tax (Income Tax) – Payment Due date for Advance Tax Payment 03 Update Status of Advance Tax Payment Activity 02 Pay Advance Tax F029 Outgoing Payment 01 Estimate Advance Tax Amount Payment acknowledgement Stop
  • 82. EventFinanceExecutive-TaxationFinance Manager F080 – Self Assessment Tax (Income Tax) – Payment Completion of Tax Audit 03 Update Status of Self Assessment Tax Payment Activity 02 Pay Self Assessment Tax F029 Outgoing Payment 01 Calculate Self Assessment Tax Amount Payment acknowledgement Stop
  • 83. EventFinanceExecutiveTaxation F081 – Income Tax Return Filing Two Week Before Due Date of Return Filling 02 Prepare IT Return Financial Reports Return Filed acknowledgement 01 Download Financial Reports 03 File IT Return on Website 04 Update Status of IT Return filing Stop
  • 84. EventFinanceExecutive-TaxationFinance Manager F082 – Wealth Tax Payment Completion of Audit 03 Update Status of Wealth Tax Payment Activity 02 Pay Wealth Tax F029 Outgoing Payment 01 Calculate Wealth Tax Amount Payment acknowledgement Stop
  • 85. EventFinanceExecutiveTaxation F083 – Wealth Tax Return Filing Finance Manager One Week Before Due Date of Return Filling 02 Prepare Wealth Tax Return Financial Reports 06 Return Filed acknowledgement 01 Download Financial Reports 03 Get Signature of Authorized Person 05 Update Status of acknowledgement sent 04 File Wealth Return Stop
  • 86. F084 – Maintain Asset Master EventAssetAdministrator Requirement to Maintain Asset Estate manager 02 Approve Asset details 03 Check if new asset master required or Changes to existing 05 Change Asset Master 01 Check Asset Details Is New ? 04 Create Asset Master Yes No Stop
  • 87. F085 – Asset Accounting – Purchase Requisition EventEmployee Asset Requirement Approving Authority 01 Requisite for Asset 02 Approve 03 Create Purchase Requisition for Asset Stop
  • 88. F086 – Asset Accounting – Purchase Order EventProcurementManager Asset Purchase Requisition F084 Maintain Asset Master 02 Create PO without excise 05 Print Asset PO Purchase Order for Asset Approving Authority 04 Approve – Release PO 06 Send PO to Vendor Stop 03 Create PO with excise 01 Check if FMS Scripts Available Is Script Available ? Yes No
  • 89. F087 – Asset Accounting – Receipt EventProcurement Manager Receipt of Asset 02 Enter GR for Asset 01 Check Asset 03 Check whether Asset is Excisable 04 Excise Invoice Verification Is Excisable ? FinanceExecutive Yes Stop F027 Accounts Payable – Invoice Verification No
  • 90. F088 – Asset Accounting - Purchase without PO EventEmployee Asset Requirement 01 Request for Asset 03 Enter Asset Acquisition with Off Setting Entries ProcurementManager F084 Maintain Asset Master Authorizing Authority 02 Approve F027 Accounts Payable – Invoice Verification Stop
  • 91. F089 – Asset Accounting – Credit Memo EventAuthorizing Authority Credit Memo Requirement 01 Approve 02 Create Credit Memo for Asset FinanceExecutive Stop
  • 92. F090 – Asset Accounting – Sale EventEstateManager 01 Generate Asset Detail Report with Value 03 Approve 06 Check whether Sale is with Customer With Customer ? Requirement of Asset Sale 07 Asset Retirement With Revenue with Customer Yes Asset Report 05 Identify the Buyer 08 Asset Retirement With Revenue without Customer 04 Invite Quotations No Approving Authority Stop 02 Identify Assets to be Sold
  • 93. F091 – Asset Accounting – Write-off EventEstateExecutive 01 Generate Asset Detail Report with Value 03 Approve Requirement to Write off Asset 04 Asset Retirement by Scrapping Asset Report Approving Authority Stop 02 Identify Assets to be Written Off
  • 94. F092 – Asset Accounting – Impairment EventDFO 01 Generate Asset Detail Report with Value 03 Approve Requirement to Impair Assets 04 Enter Impairment Value (Unplanned Depreciation) Asset Report Approving Authority Stop 02 Identify Assets to be Impaired
  • 95. F093 – Asset Accounting – Revaluation EventFinanceExecutive 01 Generate Asset Detail Report with Value 03 Approve Requirement to Revalue Assets 04 Post new valuation of Asset Asset Report Approving Authority Stop 02 Identify Assets to be revalued
  • 96. F094 – Asset Accounting – Asset Transfers Employee responsible forAsset 01 Request for Transfer of Asset Event Transfer of Asset 02 Approve SBUHeadAssetAccountant 03 Entry for Transfer Assets within Company Stop
  • 97. F095 – Asset Accounting – Physical Verification AssetAccountant 02 Physical Count Event Yearly 01 Download Asset List 03 Compare & Prepare list of Discrepancies 04 Send List of Discrepancies to SBU 08 Decide Write off & recovery requirements 10 Send list to Finance 09 Approve Write Off 05 Provide Justification for Discrepancy 11 Identify Assets for recovery or loss SBUHeadCompetent Authority Asset List 06 Request for details of Lost Assets 07 Download Asset List with Value Asset List with Value Recovery ? F009 GL Posting – for Recovery 12 Send Information to Payroll Stop F091 Asset Accounting - Write Off Yes No
  • 98. F096 – Asset Accounting – Depreciation AssetAccountantEvent Month End 02 Depreciation Simulation run and check results Depreciation Run04 Depreciation Posting Run 01 Decide adjustments required Unplanned Depreciation required? No 03 Change depreciation rate/start date for depreciation/unplanned values Depreciation proposal ok? No Yes Yes Stop
  • 99. EventFinanceExecutive F097 – Asset Accounting – Capitalize AUC 02 Decide capitalization of AUC Month End Stop 01 Display & review AUC Capitali zation required ? New Asset required ? Rule ok ? 05 Settle AUC to Asset F084 Maintain Asset Master 03 Check settlement rule 04 Maintain Settlement rule Yes No Yes No Yes No
  • 100. CostControllerEventFinance Manager F098 – Fixation of Pay – Man Month Rates 01 Decide & Calculate man month rates Change in DA Rates Stop 02 Enter man month rates by designation
  • 101. F099 – Calculation of Overheads on Projects for Allocation EventFinanceManger Month End 01 Check Overhead Rates 03 Execute Overhead Calculation Stop Rates ok ? Yes No 02 Change Overhead Rates
  • 102. F100 – Work in Process / Result Analysis for Project EventFinanceExecutive Month End 01 Check overhead calculation done or not 02 Execute calculation of WIP/Results Analysis OH Calculation done ? No 03 Check log of errors for WIP/RA Errors Exist ? 04 Check & Execute Settlement 05 Correct Data Stop F099 Calculation of overhead on projects for allocation Yes No Yes Finance Manager
  • 103. F101 – Physical Inventory / Inventory Count & Adjustment WarehouseManagerEvent Accept Count? 01 Create Physical Inventory Document Periodic Physical Count needed 03 Physical Count Physical Inventory Document 02 Print Physical Inventory Document 06 Post Inventory Count Difference 04 Enter Count 07 Identify Items for Recount 05 List Count Differences Stop Inventory Adjustment No Yes
  • 104. F102 – Stock Valuation – for Balance Sheet FinanceExecutiveEvent Quarter End 04 Check Market Value 01 Execute FIFO Valuation of Stock for Balance Sheet – including posting 03 Generate Report of Stock Valuation Stock List with Valuation 05 Identify Items to be revalued for Balance Sheet Revaluation Required ? No 06 Revalue Individual Items Yes Print Voucher02 Print Revaluation Vouchers Print Voucher07 Print Revaluation Vouchers Stop
  • 105. F103 – Day End Closing of Accounts FinanceExecutiveEvent 01 Update Exchange Rates Day End 02 Verify and Check Daily Entries Stop F017 Customer Invoice posted – Accounting Check
  • 106. F104 – Month End Closing of Accounts FinanceExecutiveEvent 01 Open next Finance Period Month End 02 Open next Logistics Period Stop F010 General Ledger – Interest Calculation F022 Clear Open Invoices for which payment received 08 Generate Financial Statements & MIS Reports 04 Verify Material in- transit 05 Analyse and clear GR/IR accounts F009 GL Posting - Recurring documents 07 Close Finance Period 03 Review & post parked/held documents 06 Inter Unit Reconciliation F038 Bank Reconciliation F065 VAT Payment F096 Asset Accounting – Depreciation F070 Utilisation of Credit & Payment of Service Tax F099 Allocation of Overheads F100 Work in Process & Results Analysis for Projects H022 & H024 Employees Monthly Payroll run MIS Reports Financial ReportsFinancial ReportsFinancial Reports
  • 107. F105 – Quarter End Closing of Accounts FinanceExecutiveEvent 01 Post Accruals & Deferrals Quarter End Stop 06 Generate Financial Statements & MIS Reports 05 Update Entries for Joint Ventures & Subsidiaries MIS Reports Financial ReportsFinancial ReportsFinancial Reports F097 Asset Accounting – Capitalize AUC F091 Asset Accounting – Write-off F093 Asset Accounting – Revaluation 04 Asset Accounting - Reconciliation F104 Month End Closing of Accounts 02 Reversal of Provisions no longer required 03 Entry for checks in hand
  • 108. F106 – Year End Closing of Accounts FinanceExecutiveEvent 01 Fiscal Year change for Assets Year End 02 Revalue Foreign Currency Open Items Stop 11 Generate Financial Statements & MIS Reports F095 Asset Accounting – Physical verification F105 Quarter End Closing of Accounts F113 Actuary Valuation by third party MIS Reports Financial ReportsFinancial ReportsFinancial Reports F025 Accounts Receivable – Provision for Bad Debts F101 Physical Inventory 06 Check & Create Provisions F102 Stock Valuation F024 Accounts Receivable – Write-off 07 Income Tax Depreciation 08 Carry Forward Balances for AR/AP 09 Carry Forward Balances for Balance Sheet 10 Close Assets Fiscal Year 03 Accounts Receivable - Regrouping 05 Check Prepaid Expenses 04 Check Prior Period Income/Expenses
  • 109. EventTaxManagerFinance Executive F107 – Accounting for Interim Dividend Annually 03 Calculate Dividend Distribution Tax F009 GL Posting – JV for Dividend distribution tax F009 GL Posting - Provisions for Dividend Stop 01 Calculation of Dividend 02 Approval by BOD Approving Authority F029 Outgoing Payment 04 Ratify in AGM
  • 110. EventTaxManagerFinanceExecutive F108 – Accounting on Declaration of Final Dividend Dividend approval by BOD and Shareholders in AGM 02 Calculate Dividend Distribution Tax F009 GL Posting - Journal Voucher 01 Make Payment of Dividend 03 Approve F029 Outgoing Payment 04 Make Online Payment Finance Manager Stop
  • 111. F109 – Payment of Deductions from Payroll – to Third Party FinanceExecutiveEvent Month End F029 Outgoing Payment 01 Receive Information from Payroll Stop
  • 112. F110 – Payment to Employees for Requests through P&A FinanceExecutive F029 Outgoing Payment Event Approved File/Claim Received from P&A Errors / Mistakes Exist? 02 Send Back to P&A 01 Check Claim No Yes Stop
  • 113. F111 – Payment to Employees for Claims FinanceExecutive F029 Outgoing Payment Event Claims Received from Employee 01 Check Claim details including approvals Ok & Approved Claim ? 02 Return to Employee for Corrections No Yes Stop ESS Claim Verification & Approval Process
  • 114. F112 – Annual Payment of FSC to Parent Organisation FinanceExecutiveEvent Year End F029 Outgoing Payment 01 Receive Leave Details From P&A 02 Calculate Amount Under Different Heads Stop
  • 115. F113 – Actuary Valuation by Third Party FinanceExecutive F009 General Ledger - Posting EventActuary 01 Generate report for Employee details Year end 02 Send report to Actuary for Valuation 03 Valuate & Calculate Liability Report – Employee Details 04 Send valuation to RITES Stop
  • 116. F114 – Annual Payment to LIC for Gratuity FinanceExecutiveEvent 01 Send Payment to LIC as per demand F029 Outgoing Payment Receipt of Demand Letter Stop
  • 117. F115 – PF Trust – Receipt of Deductions PFManagerEvent Monthly (For RITES Employees) 01 Receipt of Cheque and Employee Details 02 Deposit Cheque in Bank 03 Make entries for Cheque Stop Receipt of cheque of Deputationists.
  • 118. F116 – PF Trust – Payment of Advances Employee F029 Outgoing Payment Event Request for Advance 01 Request Forwarded to PF Officer In Order ? 04 Check/prepare Sanction Order as per eligibility Yes PFManager 02 Check the Application & Documents Previous Dues exist ? 03 Check for Dues in Previous Advances 06 Approve Sanction Order PFTrustee Sanction Order approved ? 08 Maintain recovery Data 07 Check Refundable or final withdrawal If Refundabl e ? Payroll Officer Yes No No Yes Stop No Yes 05 Return to Employees No Stop
  • 119. F117 – PF Trust – Final Settlement Personnel OfficerEvent File Received from P&A PFManager File in Order ? 05 Approve Payable Amount Approver(Trustee) Amount Approved ? Yes H027 & H028 Separation Process 02 Check if Death Case 09 Make Payment F029 Outgoing Payment 01 Check Personnel File 03 Calculate Payable Amount Death Case ? 04 Assign Nominee as the Receiver No Yes No Yes No File Received from Personnel Stop 06 Check Bank details & change if required 07 Check if TDS is deductible Is TDS deductible ? 08 Deduct TDS Yes No
  • 120. F118 – PF Trust – Payment to Pension Office PFManagerEvent Monthly 02 Enter Voucher for Payment 01 Determine Payment Amount for Regular and contract Employees Stop 03 Send Cheque to Pension Office/SBI
  • 121. F119 – PF Trust – Investments PFManagerEvent Monthly 01 Select Security Type as per Guidelines 02 Decide Primary or Secondary Market 04 Obtain Quotations 07 Approve F029 Outgoing Payment 05 Fill form, Attach docs and send to Arranger Is Primary? Trustee 06 Compare and Send for Approval 08 Update Investment Register 03 Approve No Yes Stop Is investment credited? 09 Check if investment is credited in Demat A/C Yes 10 Send reminder to depository No
  • 122. F120 – PF Trust – Income (Receipt of Interest etc.) PFManagerEvent Receipt of Interest 02 Enter Vouchers for Receipt and Accrual 01 Receive Interest Through Cheque or ECS Stop
  • 123. F121 – PF Trust – Return Filling PFTaxManagerEvent Periodically 03 Update State of Return 02 Prepare and Send Return 01 Download Reports to be enclosed with Return PF Related Reports Stop
  • 124.
  • 125. Legend Symbol Description Usage Comments Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role. The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario. Role band contains tasks common to that role. External Events: Contains events that start or end the scenario, or influence the course of events in the scenario. Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently- used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond. Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution Symbol Description Usage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. For Enhancements, Interfaces & Custom Reports, Forms and Conversions For unit process which use DMS to upload/download a document For Workflow For Unit processes which are external and are not to be done on SAP / cannot be done on SAP <Function>External toSAP Business Activity / Event Unit Process Process Reference Sub-Process Reference Process Decisio n Diagram Connection Hardcopy / Document Financial Actuals Budget Planning Manual Process Custom Unit Process DMS Unit Process Workflow Unit Process Not to be done on SAP Unit Process

Editor's Notes

  1. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  2. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  3. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  4. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  5. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  6. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  7. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  8. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  9. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  10. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  11. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  12. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  13. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  14. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  15. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  16. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  17. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  18. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  19. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  20. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  21. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  22. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  23. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.
  24. Planning of Revenue and Expense for the next Financial Year starts in October and ends in mid December. The process is initiated by the SBU head who is the Profit Center Manager.