4 Manage Letters of Credit

The Manage Letter of Credit option opens the Letter of Credit Search window. In the Letter of Credit Search window you can search for, maintain and view letters of credit.

You can access Letter of Credit search window form the Task menu, Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears

The Letter of Credit Search window contains the following two sections.

Figure 4-1 Letter of Credit Search Window

Letter of Credit Search window

Search for an LC

To search for an LC:

  1. From the Task menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. You can search for an LC using basic or advanced search criteria, depending on the requirement. The basic mode is the default search mode.

    • Click Advanced to access the search section in advanced mode.

    • Click Basic to return to the basic mode.

Search for an LC Through the Basic Search Criteria

To search for an LC using basic search criteria:

  1. Enter, select or search for one or all of the following basic search criteria.

    Table 4-1 Letter of Credit Search - Basic Search Criteria and Description

    Fields Description

    Match option

    Check radio button All or Any.

    All - only LCs matching all entered search criteria are shown.

    Any - LCs matching any of the entered search criteria are shown.

    Letter of Credit

    Enter the Letter of Credit ID.

    Bank LC Reference

    Enter the bank LC reference.

    Status

    Select the LC status. Possible statuses are:

    • Worksheet

    • Submitted

    • Approved

    • Extracted

    • Confirmed

    • Closed

    Applicant

    Enter, select or search for the applicant.

    Beneficiary

    Enter, select or search for the beneficiary.

    Issuing Bank

    Enter, select or search for the issuing bank.

    Advising Bank

    Enter, select or search for the advising bank.

  2. Click Search. The LCs that match the search criteria are displayed in the Results section.

  3. Click Reset to clear the search section and results.

  4. Click Done to close the window.

Search for an LC Through Advanced Search Criteria

To search for an LC using advanced search criteria:

  1. To search using advanced search criteria, enter or select one or all of the advanced search criteria.

  2. To narrow down the search, use the list next to the search fields. For example, determine if the entered value should be equal or not equal the search result.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. Click Reset to clear the search section and results.

  5. Click Add Fields to add more fields for the advanced search. To remove the field from the search, click the x right next to the field.

  6. Click Done to close the window.

Results

The Results section lists the retrieved letters of credit. The Results table shows the following columns by default.

  • Letter of Credit

  • Bank LC Reference

  • Status

  • Applicant Name

  • Beneficiary Name

  • Department Name

  • Issuing Bank Name

  • Advising Bank Name

Edit a Letter of Credit

To edit an already existing LC, follow the steps below.

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The letters of credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears. The data of the selected LC is shown.

  6. Edit the data as necessary.

  7. After you have entered the necessary information, choose one of the following options.

    • Select Save to save your changes.

    • Select Save and Close to save your changes and close the Letter of Credit window.

    • Select Cancel to reject all entries and close the Letter of Credit window.

Edit the Exchange Rate

To edit the displayed exchange rate, follow the steps listed below.

  1. Click on the Edit Exchange Rate icon.

  2. The Edit Exchange Rate window appears.

    Figure 4-2 Edit Exchange Rate Window

    Edit Exchange Rate window

  3. In the Exchange Rate field, enter the exchange rate manually or select a record in the Exchange Rate table.

    Note:

    The Exchange Rate table lists the following exchange rates types - LC/bank, consolidation or operational. The consolidation exchange rate is only shown, if enabled.

  4. Then choose one of the following options.

    • Click OK. The system overwrites the current value.

    • Click Cancel to reject all entries and close the Edit Exchange Rate window.

Details

The LC Details window allows you to view details of a letter of credit and delete attached purchase orders. The window contains the following sections:

Figure 4-3 LC Details Window

LC Details window

LC Details Header

The LC Details Header section contains the following fields:

  • Letter of Credit ID

  • Bank LC Reference

  • LC Type

  • Form Type

  • LC Amount

    When you delete a PO from the LC, the value of the Amount field is recalculated.

  • LC Currency

LC Details Table

Depending on the selected LC Form Type, the LC Details table has two views.

If you select the LC Form Type Long, the table displays the following columns by default:

  • Order No.

  • Item

  • Item Description

  • Quantity

  • Standard UOM

  • Case Size

  • Quantity UOP

  • Unit of Purchase

  • Cost

  • Earliest Ship Date

  • Latest Ship Date

If you select the LC Form Type Short, the table displays the following columns by default:

  • Order No.

  • Merchandise Description

  • Cost

  • Earliest Ship Date

  • Latest Ship Date

LC Details Table - Actions Menu and Icons

Use the Actions Menu and Icons to apply actions to the table. You can perform the actions listed below.

Table 4-2 LC Details Table - Actions Menu/Icons and Description

Actions Menu/Icons Description

Delete and Delete icon

You can delete POs from an LC by selecting Actions > Delete, or by using the Delete icon.

For more information about hod to delete POs from an LC, see the Delete a PO from a Letter of Credit section.

Export to Excel and Export to Excel icon

You can export the records in the table to a Microsoft Excel spreadsheet by selecting Actions > Export to Excel or by using the Export to Excel icon.

View Order

You can view the attached PO by selecting Actions > View Order. The Order window appears.

For more information, about how to view the attached PO of an LC, see the View PO attached to a Letter of Credit section.

Wrap icon

You can wrap the values in the table column by first clicking the column on which you would like the text to wrap and then use the Wrap icon.

LC Details Table - View Menu and Icons

You can customize the view of the table. Use the View Menu and icons to customize the view as listed below.

Table 4-3 LC Details Table - View Menu and Description

View Menu Description

Columns

You can manage which of the columns will be shown in the table by clicking the Show All and Manage Columns options.

Detach or Detach icon

You can view the tables in the application in a separate window by clicking the Detach or by using the Detach icon.

Sort

You can sort columns by the following options:

  • Ascending

  • Descending

  • Advanced

Reorder Columns

You can reorder columns by clicking the Reorder Columns option.

Query by Example or Query by Example icon

You can filter the records by one or multiple column values by clicking the Query by Example option or by using the Query by Example icon.

LC Details Toolbar

The Toolbar displays the icons and buttons for actions that can be performed in the LC Details window. The Toolbar contains the following icons and buttons.

Table 4-4 LC Details Toolbar - Icons/Buttons and Description

Action Icons/Buttons Description

Help icon

You can access the online help for a particular page by clicking the Help icon.

More Actions

Click More Actions to see additional actions that can be performed in the LC Details window.

The following action is available:

  • Currency

    You can toggle between the letter of credit and the primary currency, to view the LC amounts in either the LC or the system's primary currency. The currency is set to LC by default.

Save

Click Save to save your changes to the letter of credit.

Save and Close

Click Save and Close to save your changes and close window.

Cancel

Click Cancel to reject all entries and close the window.

Done

Only available in view mode.

Click Done to close the window.

Delete a PO from a Letter of Credit

To delete a purchase order from a letter of credit, follow the steps listed below.

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The letters of credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears.

  6. In the LC Toolbar select Details. The LC Details window appears.

  7. In the LC Details table, select a purchase order.

  8. Then click Actions > Delete or use the Delete icon to delete the selected purchase order.

    Note:

    If the LC is in Confirmed status, the Delete option is still available, however, you receive a message that an amendment is created, if you confirm the prompt with Yes. The selected PO remains in the LC Details table.

    You need to accept the amendment and generate an amendment number for the change in the LC Amendments screen. For more information about amendments, see the Amendments section.

  9. You are prompted if you want to delete the selected purchase order from the LC Details table. Confirm the displayed prompt with Yes.

  10. The purchase order is removed from the LC Details table and the amount in the LC Details Header is recalculated.

  11. After you have deleted all necessary POs, choose one of the following options.

    • Click Save to save your changes.

    • Click Save and Close to save your changes and close the LC Details window.

    • Click Cancel to reject all entries and close the LC Details window.

View PO attached to a Letter of Credit

To view a particular purchase order attached to the selected LC, follow the steps below.

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The Letters of Credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears.

  6. In the LC Toolbar select Details. The LC Details window appears.

  7. In the LC Details table, select a purchase order.

  8. Then select Actions > View Order. The Order window appears. You can view the details of the attached purchase order.

  9. Click Done to close the Order window.

Activity

The LC Activities window allows you to view, add, edit and delete activities that have occurred against a letter of credit. Activities include purchase orders, amendments, bank charges and drawdowns.

Note:

The LC Activity function is only available, if the LC is in the status Confirmed.

The LC Activity window contains the following sections:

Figure 4-4 LC Activity Window

LC Activity window

LC Activity Header

The LC Activity header contains LC information such as the LC ID, bank LC reference, issuing bank, LC currency and amounts (open and net) as well as amendments, drawdowns and charges.

LC Activity Table

The LC Activity Table shows the following columns by default:

  • Transaction Type

  • Transaction

  • Date

  • Amount

  • Currency

  • Exchange Rate

  • Order No.

  • Invoice

  • Comments

Add an LC Activity

To add an activity to the LC, follow the steps listed below.

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Restrict your search to LCs with the status Confirmed.

  3. Click Search. The Letters of Credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears.

  6. In the LC Toolbar, select More Actions > Activities. The LC Activity window appears.

  7. In the LC Activity table, select Actions > Add or use the Add icon. The Add Activity window appears.

    Figure 4-5 Add Activity Window

    Add Activity window

    1. In the Transaction Type field, select the transaction type from the list. For example, select Bank Charges. This is a required field

    2. In the Transaction field, enter the transaction number.

    3. In the Date field, enter a date or use the Calendar icon to select a date. This field is a required field.

    4. In the Amount field, enter the amount of the activity. This field is a required field.

    5. In the Currency field, enter, select or search for the currency. This field is a required field.

    6. The Exchange Rate field is populated automatically, depending on your selected currency. If you need to change the exchange rate, see the Edit the Exchange Rate section.

    7. In the Order No. field, select the PO number from the list.

    8. In the Invoice field, enter the invoice number.

    9. In the Comments field, enter comments for the current activity, if necessary.

    10. Then choose one of the following options.

      • Click OK to save the current activity to the LC and close the Add Activity window. The activity is shown in the LC Activity table.

      • Click OK and Add Another to add additional activities to the LC.

      • Click Cancel to reject all entries and close the Add Activity window.

      Note:

      If want to see the impact of the added activity, use the Recalculate icon to recalculate the values of the LC Activity header.

Edit an LC Activity

To update LC activities, follow the steps listed below.

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Restrict your search to LCs with the status Confirmed.

  3. Click Search. The Letters of Credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears.

  6. In the LC Toolbar, select More Actions > Activities. The LC Activity window appears.

  7. In the LC Activity table, you can edit the following fields.

    • Date: Enter the date or use the Calendar icon to change the date.

    • Amount: Edit the amount.

      Note:

      If you edit the amount of an activity, you need to use the Recalculation icon to update the values shown in the LC Activity header.

    • Comments: Edit the Comment column for the selected activity, if necessary.

  8. To update any other values of an activity, select an activity in the LC Activity table.

  9. Select Actions > Edit or use the Edit icon. The Edit Activity window appears.

    1. Edit the fields, if necessary.

      Note:

      You cannot edit the Transaction Type field. The field is disabled once an activity has been saved.

    2. Then choose one of the following options.

      • Click OK to save your changes and close the Edit Activity window. The system returns to the LC Activity window.

      • Click Cancel to reject all entries and close the Edit Activity window.

  10. After you have made all necessary changes, choose one of the following options.

    • Click Save to save your changes.

    • Click Save and Close to save your changes and close the LC Activity window.

    • Click Cancel to reject all entries and close the LC Activity window.

Amendments

The LC Amendments window allows you to manage amendments to letters of credit. Amendments are any changes made to letters of credit after they have been confirmed.

You can carry out the following actions in the LC Amendments window:

  • Add

  • View

  • Delete

  • Update the status

Amendments are either created manually in this window, or are system-generated when any of the following changes are made to a purchase order:

  • Another order is added to a confirmed letter of credit.

  • An item is added to a PO.

  • An item is deleted from a PO.

  • Earliest and latest ship dates are changed.

  • POs are cancelled.

  • Transshipment or partial shipment options are changed.

  • Unit cost or order quantity are updated.

  • Required documents are updated.

    Note:

    You cannot change the content of the document, only whether the documents is included or not.

The LC Amendments window contains the following sections.

Figure 4-6 LC Amendments Window

LC Amendments window

LC Amendments Header

The LC Amendments header displays LC information such as LC ID, bank LC reference, issuing bank, currency as well as line of credit information.

LC Amendments Table

The LC Amendments table contains all amendments created against the LC. The table contains the following columns by default:

  • Status

    In the Status field you can select the status of the amendment from the list. Possible status are:

    • New

    • Accept

    • Hold

    • Download

  • Amendment

  • Order No.

  • Item

  • Amended Field

  • Original Value

  • New Value

  • Effect

  • Amended Text

LC Amendments Table - Actions Menu/Icons and Button

Use the Actions Menu, icons and button to apply actions to the table. You can perform the actions listed below, as well as actions described in ”Screen Level Action - Icons and Buttons” in the Oracle Retail Trade Management Do the Basics User Guide.

Table 4-5 LC Amendments Table - Actions Menu/Icons/Button and Description

Actions Menu/Icons/Button Description

Generate and Generate button

Select Actions > Generate or use the Generate button to generate an Amendment ID.

If you click Generate, the system generates the next sequential Amendment ID and populates the ID in the Amendment column for all line(s) in Accept status.

For more information about how to generate amendment IDs, see the Generate Amendment IDs section.

When you select the Send Amendments link in the Tasks menu and search for letters of credit to send, only amendments that have been generated in the LC Amendments window are transmitted.

LC Amendments - More Actions Menu

Use the More Actions menu to navigate to the following windows.

Table 4-6 LC Amendments - More Actions Menu and Description

Actions Menu Description

Required Documents

Opens the Required Documents window. This window displays all required documents for the LC.

For more information, see ”Required Documents” in the Oracle Retail Merchandising Purchase Orders and Contracts User Guide.

Amendments Report

Opens the Amendments Report. You can print the report, in case a hard copy is needed.

Currency

You can toggle between the letter of credit and the primary currency, to view the LC amounts in either the LC or the system's primary currency. The currency is set to LC by default.

Add Amendments

To add amendments to an LC follow the steps below.

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The Letters of Credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears.

  6. In the More Actions menu select Amendments. The LC Amendments window appears.

  7. In the LC Amendments table, select Actions > Add or use the Add icon. The Add Amendments window appears.

    Figure 4-7 Add Amendments Window

    Add Amendments window

    1. The following two columns are displayed:

      • Original Value, containing the current values

      • New Value

    2. Enter new values, if necessary.

    3. In the Add Required Documents field, use the list to add documents to the LC.

    4. In the Remove Required Document field, use the list to delete documents from the LC.

    5. In the Add Comments field, enter your remarks for the amendments, if necessary.

    6. Then choose one of the following options.

      • Click OK to add your changes and close the Add Amendments window. The system returns to the LC Amendments window. All changes are shown in the LC Amendment table with the status New. The Amendment column is blank.

      • Click OK and Add Another to add additional amendments.

      • Click Cancel to reject all entries and close the Add Amendments window.

Delete Amendments

To delete amendments from an LC follow the steps below:

  1. From the Tasks menu, select Trade Management > Manage Letter of Credit The Letter of Credit Search window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The Letters of Credit that match the search criteria are displayed in the Results section.

  4. Select a record in the Results section.

  5. In the Letter of Credit column, click on the LC link, or mark a record and select Actions > Edit or use the Edit icon. The Letter of Credit window appears.

  6. In the More Actions menu select Amendments. The LC Amendments window appears.

  7. In the LC Amendments table select a record. Choose Actions > Delete or use the Delete icon.

  8. You are prompted if you want to delete the record. Confirm the displayed prompt with Yes.

    Note:

    Amendments can only be deleted up until the time they are generated and an amendment ID is created. Additionally, you can only delete manually created amendments. System-generated amendments cannot be deleted. Therefore, the Delete option is only enabled for manually created amendments.

  9. The record is deleted from the LC Amendments table.

  10. Then choose one of the following options.

    • Click Save to save your changes to the letter of credit.

    • Click Save and Close to save your changes to the letter of credit and close the LC Amendments window.

    • Click Cancel to reject all entries and close the LC Amendments window.

Generate Amendment IDs

To generate Amendment IDs follow the steps below.

  1. In the LC Amendments window, go to the LC Amendments table.

  2. In the Status column, select the status Accept from the list, for all amendments you want to create an ID for.

  3. Select Actions > Generate or use the Generate button to create Amendment IDs for all records with a status Accept. The system generates the next sequential Amendment ID and populates the Amendment column.

  4. Then choose one of the following options.

    • Click Save to save your changes to the letter of credit.

    • Click Save and Close to save your changes to the letter of credit and close the LC Amendments window.

    • Click Cancel to reject all entries and close the LC Amendments window.

Approve a Letter of Credit

When a letter of credit is added to the system, it must go through a series of checks before it is accessible in the system. Depending on your user role, you may not be able to move the letter of credit to the next status. A letter of credit may be in any of the following statuses.

Status Definition
Worksheet The letter of credit has been started, but not completed.
Submitted The letter of credit has been completed and is pending review.
Approved The letter of credit has been reviewed and approved.
Extracted The details of the letter of credit were sent to the external entity affected by the letter of credit.
Confirmed The letter of credit has been confirmed by the bank and a reference number has been assigned to the letter of credit.
Closed The letter of credit is complete.

Submit a Letter of Credit for Approval

To submit a letter of credit for approval follow the steps below.

  1. From the Tasks Menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Restrict your search to letters of credit in the status Worksheet.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. In the Letter of Credit column, click on the LC ID link, or mark a record and select Actions > Edit, or use the Edit icon. The Letter of Credit window appears.

  5. In the LC Toolbar, select Submit.

  6. When prompted to submit the letter of credit, click Yes.

  7. After you have submitted the LC, choose one of the following options.

    • Select Save to save your changes.

    • Select Save and Close to save your changes and exit the Letter of Credit window.

    • Select Cancel to reject all entries and exit the Letter of Credit window.

Approve a Letter of Credit

To approve a letter of credit follow the steps below.

  1. From the Tasks Menu, select Trade Management > Manage Letter of Credit. The Letter of Credit Search window appears.

  2. Restrict your search to letters of credit in the status Submit.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. In the Letter of Credit column, click on the LC ID link, or mark a record and select Actions > Edit, or use the Edit icon. The Letter of Credit window appears.

  5. In the LC Toolbar, select Approve.

  6. When prompted to approve the letter of credit, click Yes.

  7. After you have approved the LC, choose one of the following options.

    • Select Save to save your changes.

    • Select Save and Close to save your changes and exit the Letter of Credit window.

    • Select Cancel to reject all entries and exit the Letter of Credit window.

Send Letters of Credit for Confirmation

The Send Letter of Credit option opens the Send Letters of Credit window. The Send Letters of Credit window allows you to search for letter(s) of credit and send them to the bank.

You can access Send Letter of Credit window form the Task menu, select Trade Management > Send Letter of Credit. The Supplier Search window appears.

The Send Letters of Credit window contains the following sections:

Figure 4-8 Send Letters of Credit Window

Send Letters of Credit window

Search for a Letter of Credit to Send

To search for an LC to send to the bank:

  1. From the Task menu, select Trade Management > Send Letter of Credit. The Send Letters of Credit window appears.

  2. You can search for an LC using basic or advanced search criteria, depending on the requirement. The basic mode is the default search mode.

    • Click Advanced to access the search section in advanced mode.

    • Click Basic to return to the basic mode.

Search for an LC Through the Basic Search Criteria

To search for an LC using basic search criteria:

  1. Enter, select or search for one or all of the following basic search criteria.

    Table 4-7 Send Letters of Credit - Basic Search Criteria and Description

    Fields Description

    Match option

    Check radio button All or Any.

    All - only LCs matching all entered search criteria are shown.

    Any - LCs matching any of the entered search criteria are shown.

    Letter of Credit

    Enter the Letter of Credit ID.

    Bank LC Reference

    Enter the bank LC reference.

    Applicant

    Enter, select or search for the applicant.

    Beneficiary

    Enter, select or search for the beneficiary.

    Issuing Bank

    Enter, select or search for the issuing bank.

    Advising Bank

    Enter, select or search for the advising bank.

  2. Click Search. The LCs that match the search criteria are displayed in the Results section.

  3. Click Reset to clear the search section and results.

  4. Click Done to close the window.

Search for an LC Through Advanced Search Criteria

To search for an LC using advanced search criteria:

  1. To search using advanced search criteria, enter or select one or all of the advanced search criteria.

  2. To narrow down the search, use the list next to the search fields. For example, determine if the entered value should be equal or not equal the search result.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. Click Reset to clear the search section and results.

  5. Click Add Fields to add more fields for the advanced search. To remove the field from the search, click the x right next to the field.

  6. Click Done to close the window.

Results

The Results section lists the retrieved letters of credit. The Results table shows the following columns by default.

  • Letter of Credit

  • Bank LC Reference

  • Status

  • Applicant Name

  • Beneficiary Name

  • Department Name

  • Issuing Bank Name

  • Advising Bank Name

Results - Actions Menu, Icons and Buttons

Use the Actions Menu, icons and buttons to apply actions to the Results table.You can perform the actions listed below, as well as actions described in ”Screen Level Action - Icons and Buttons” in the Oracle Retail Trade Management Do the Basics User Guide.

Table 4-8 Results - Actions Menu/Icons/Buttons and Description

Actions Menu/Icons/Buttons Description

Send Selected and Send Selected button

Select Actions > Send Selected or use the Send Selected button to send the selected LCs to the bank.

For more details about how to send selected LCs to the bank, see the Send Selected LCs section.

Send All and Send All button

Select Actions > Send All or use the Send All button to send all LCs shown in the Results table to the bank.

For more information about how to send all LCs to the bank, see the Send All LCs section.

Send Selected LCs

To send the selected LCs shown in the Results table to the bank, follow the steps below.

  1. From the Tasks menu, select Trade Management > Send Letters of Credit. The Send Letters of Credit window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

    Note:

    Only LCs with status Approved are displayed.

  4. Select the LCs you want to send to the bank.

  5. Then select Actions > Send Selected, or use the Send Selected button.

  6. You are prompted to download the LC(s). Confirm the prompt with Yes.

  7. You are informed that the selected LCs will be sent during the next batch process. Confirm the prompt with OK.

    Note:

    Once the LCs are sent, the status changes to Extracted.

  8. After you have send all LCs, click Done.

Send All LCs

To send all LCs shown in the Results table to the bank, follow the steps below.

  1. From the Tasks menu, select Trade Management > Send Letters of Credit. The Send Letters of Credit window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

    Note:

    Only LCs with status Approved are displayed.

  4. Select Actions > Send All, or use the Send All button.

  5. You are prompted to download the LCs. Confirm the prompt with Yes.

  6. You are informed that the LCs will be sent during the next batch process. Confirm the prompt with OK.

    Note:

    Once the LCs are sent, the status changes to Extracted.

  7. After you have sent all LCs, click Done.

Send Amendments

The Send Amendments option opens the Send Amendments window. The Send Amendments window allows you to search for amended Letters of Credit and send them to the bank.

The Send Amendments window contains the following sections.

Figure 4-9 Send Amendments Window

Send Amendments window

Search for an Amended LC

To search for amended LCs:

  1. From the Task menu, select Trade Management > Send Amendments. The Send Amendments window appears.

  2. You can search for amended LCs using basic or advanced search criteria, depending on the requirement. The basic mode is the default search mode.

    • Click Advanced to access the search section in advanced mode.

    • Click Basic to return to the basic mode.

Search for an Amended LC Through the Basic Search Criteria

To search for an amended LC using basic search criteria:

  1. Enter, select or search for one or all of the following basic search criteria.

    Table 4-9 Send Amendments - Basic Search Criteria and Description

    Fields Description

    Match option

    Check radio button All or Any.

    All - only LCs matching all entered search criteria are shown.

    Any -LCs matching each entered search criteria are shown.

    Letter of Credit

    Enter the Letter of Credit ID.

    Bank LC Reference

    Enter the bank LC reference.

    Applicant

    Enter, select or search for the applicant.

    Beneficiary

    Enter, select or search for the beneficiary.

    Issuing Bank

    Enter, select or search for the issuing bank.

    Advising Bank

    Enter, select or search for the advising bank.

  2. Click Search. The amended LCs that match the search criteria are displayed in the Results section.

  3. Click Reset to clear the search section and results.

  4. Click Done to close the window.

Search for an Amended LC Through Advanced Search Criteria

To search for an amended LC using advanced search criteria:

  1. To search using advanced search criteria, enter or select one or all of the advanced search criteria.

  2. To narrow down the search, use the list next to the search fields. For example, determine if the entered value should be equal or not equal the search result.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. Click Reset to clear the search section and results.

  5. Click Add Fields to add more fields for the advanced search. To remove the field from the search, click the x right next to the field.

  6. Click Done to close the window.

Results

The Results section lists the amended letters of credit. The Results table shows the following columns by default.

  • Letter of Credit

  • Bank LC Reference

  • Status

  • Applicant Name

  • Beneficiary Name

  • Department Name

  • Issuing Bank Name

  • Advising Bank Name

Results - Actions Menu, Icons and Buttons

Use the Actions Menu, icons and buttons to apply actions to the Results table. You can perform the actions listed below, as well as actions described in ”Screen Level Action - Icons and Buttons” in the Oracle Retail Trade Management Do the Basics User Guide.

Table 4-10 Results - Actions Menu/Icons /Buttons and Description

Actions Menu/Icons/ Buttons Description

Send Selected and Send Selected button

Select Actions > Send Selected or use the Send Selected button to send the selected amended LCs to the bank.

For more details about how to send an LC, see the Send Selected Amended LCs section.

Sent All and Send All button

Select Actions > Send All or use the Send All button to send all amended LCs shown in the Results table to the bank.

For more information about how to send all LCs to the bank, see the Send All Amended LCs section.

Send Selected Amended LCs

To send the selected amended LCs shown in the Results table to the bank, follow the steps below.

  1. From the Tasks menu, select Trade Management > Send Amendments. The Send Amendments window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. Select the LCs you want to send to the bank.

  5. Then select Actions > Send Selected, or use the Send Selected button.

  6. You are prompted to download the LC(s). Confirm the prompt with Yes.

  7. You are informed that the selected LC amendments will be sent during the next batch process. Confirm with OK.

    Note:

    Once the LCs are sent, the status changes to Download.

  8. Click Done to close the window.

Send All Amended LCs

To send all amended LCs shown in the Results table to the bank, follow the steps below.

  1. From the Tasks menu, select Trade Management > Send Amendments. The Send Letters of Credit window appears.

  2. Enter or select search criteria as desired to make the search more restrictive.

  3. Click Search. The LCs that match the search criteria are displayed in the Results section.

  4. Select Actions > Send All, or use the Send All button.

  5. You are prompted to download the LCs. Confirm the prompt with Yes.

  6. You are informed that the LC amendments will be sent during the next batch process. Confirm with OK.

    Note:

    Once the LCs are sent, the status changes to Download.

  7. Click Done to close the window.