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Written by:
Raja Mandal
Are you looking for a tool to make your employee onboarding process smoother? A training manual template is just what you need.
Even in this digitally disruptive and transforming world of technology, finding and training employees to match business needs is still a challenge. And if you are an employer or anyone from the management team, you know that employees are the backbone of your organization.
A study conducted by e-Learning Industry shows that organizations with poor onboarding processes are twice as likely to experience employee turnover. Therefore, you must ensure that your employee onboarding process is as effective as possible.
A personalized training manual for employees with all the necessary information can get the job done for your human resources. However, creating an employee training manual is not easy.
Understanding the requirements of each job function, laying out all the information and making the training manual aesthetically appealing at once is not everyone's cup of tea.
Keeping that in mind, we have created 20 training manual templates for you to customize easily in Visme. Continue reading to learn more about all of them.
Ready to create your training manual? Use our professional document creator to build an engaging training manual online that onboards new employees and helps them perform their best.
Here’s a short selection of 8 easy-to-edit training manual templates you can edit, share and download with Visme. View more templates below:
Do you find it challenging to create an employee training manual every time a new employee joins your company?
Don't worry.
To make the process even easier for you, here's a video tutorial on how to make a training manual for your team.
Now that you know how to create and edit training manuals in Visme, let's move on to the training manual examples you can use to make one right away.
If you are looking to hire a social media manager, the training manual template is made just for you.
Customize it to replace all the pre-existing information with yours to let your employee know about your company, how to set up a social media account and other instructions.
The position of a social media manager in your company is an important one.
They will be responsible for managing your organization's online presence by developing a strategy, consistently producing and publishing content, analyzing data, running campaigns and more.
Hence, a social media manager should quickly adapt to your company culture and know your organization from the inside out. So, you can't compromise on an employee's onboarding process with such crucial responsibilities.
Are you a scientist looking for a lab assistant to get help with your tests and research? If yes, you might need to train them well and help them take all the precautions required for your lab work.
The template below is a great example of a training manual. It features basic instructions, dos and don'ts, common lab hazards, lab dress code and other crucial information.
It will help you craft a visually appealing and informative lab assistant training manual.
Laboratory accidents are too common and even if most lab workers feel safe during their work, they may engage in unsafe practices that may lead to explosions.
A virtual assistant is as essential as an in-office employee who experiences various administrative tasks. They perform all the tasks like managing schedules, meetings, tasks and many others from a remote location.
Use the virtual assistant training manual template below to let your new hire learn how to create an email address with the office domain, set up remote access, access files in cloud storage, and answer the FAQs.
Virtual assistants support your business by completing non-essential or repetitive tasks, and help you focus on more crucial aspects of your business to increase productivity.
In fact, statistics show that companies save costs by up to 78% by hiring virtual assistants. So, use this training manual template to ensure your virtual assistant is ready to do their best work.
When it comes to thriving your business in the digital world, graphic design and marketing go hand in hand. Every business needs graphic designers to create stunning marketing materials like flyers, brochures, posters, logos, infographics and more.
Below is a graphic designer training manual template that includes the unique design requirements and helpful instructions of the organization it was prepared for.
Graphic designers also play a crucial role in developing a unique brand identity for your business. Thus, your graphic design should be well versed with your marketing and branding strategy as well as design requirements.
Alternatively, you can also use our brand design tool to automatically generate beautifully designed marketing materials that align with your brand identity.
The human resources (HR) department plays a crucial role in developing, reinforcing and maintaining the work culture of an organization or business.
Customize the training manual template below to help your HR team plan better, provide employees with career assistance, recruit employees that advance company objectives, ensure no cyberbullying at work and more.
From recruitment and performance management to training and development of employees, everything comes under the purview of HR.
Therefore, if you are hiring new employees for your HR department, make sure that they quickly get a clear picture of every aspect of your organization.
Use this comprehensive training manual for new employees to streamline their onboarding and ensure they understand your company's HR processes.
Use Visme's analytics features to track how frequently the training manual is used and which sections are most helpful. The tool gives you in-depth insights into unique visits, average time spent, visitors' IPs, visitors' locations, and other metrics you need to improve the manual and training experiences.
A cashier handles the monetary transactions as part of the sales process, making them one of the most important employees of any business, especially for retail companies.
Here is a cashier training manual template that includes all the necessary business objectives that your cashier should be familiar with, such as increasing efficiency, reducing fraud, opening and closing procedures, handling angry customers and more.
As one of the most visible business representatives, a cashier is responsible for everything they can to increase the customer experience. Moreover, a study shows that 96% of consumers say customer service is an essential factor affecting customer loyalty.
Therefore, when onboarding new cashiers, use this staff training manual to ensure they have everything they need to perform their responsibilities in the best way possible.
If you are a startup, you might already know that a product designer is in charge of the entire process of creating products and usable experiences. In other words, a product designer in your team is responsible for creating the best version of your products.
Here is a product designer training manual template. Customize it to help the new hire manage tasks effectively, understand your design process, collaborate with other designers and more.
To come up with the best version of your product within the resources and time available, your product designer should understand your product's UI/UX requirements.
Since they will be coordinating with the product design team from the early stages of your product development process, you need to make sure they find themselves comfortable with your work environment as quickly as possible.
A digital marketer is responsible for developing, implementing, and managing marketing campaigns to promote your products and services. They play a crucial role in increasing brand awareness and driving traffic to your website.
Here is a digital marketer training manual template that you can use to help the new digital marketers in your team understand their daily tasks, develop marketing strategies, manage campaigns, content creation and optimization processes and more.
The digital marketer will be managing all aspects of your digital marketing strategy, such as data and analytics, design thinking, SEO, SEM, PPC, content marketing and many others.
And to perform these tasks, they need to understand your business and its branding strategy.
The data entry operators are responsible for entering critical data and keeping the records of an organization up-to-date.
Use the training manual template below and help your operators manage time efficiently, increase accuracy, decrease work pressure, focus on revenue-oriented activities and more.
Having accurate data is the backbone of every business. Any small error in the data entry process can lead to a significant issue in your business.
So, provide proper instructions to your data entry operators while onboarding them in your company.
With Visme's dynamic fields, you can easily customize your manual for different purposes. Save your fields, such as contact information, policies, prices, or any other information that must be updated regularly. Then, any time you insert values into these fields, they will be automatically updated across your document.
A production supervisor is an employee in the management team who oversees the production department. Production process management and staff management are the two core responsibilities of a production supervisor.
Use the production supervisor training manual template below to train these employees.
A production supervisor will ensure that your company's production process is as efficient as possible without sacrificing employee safety.
Furthermore, they will be responsible for maintaining and implementing workplace safety, ensuring quality, efficacy and sustainability of your products.
In order to perform the tasks mentioned above, your production supervisor should have access to a detailed company training manual. This manual should include information about the type of materials used in your products, the best practices you follow for product supervision and the impacts of materials, machinery and safety practices.
The product manager is the person responsible for identifying the customer need and business objectives behind a requested product or feature. They articulate the success of a product and rally a team to turn the company vision into reality.
Use the product manager training manual template below to help them strategize, evaluate ideas, prioritize features, build roadmaps and many others.
Like the CEO, product managers set goals, define success, motivate employees and perform many other critical tasks without having any special authority.
In simple words, a product manager sits at the core of UX, technology and business of your organization. And as a responsible employer, you don't want to compromise on the onboarding process of such a valuable employee.
Are you looking to create a training manual on short notice? Visme's AI document generator can help! Provide a brief description of your topic, and the tool will suggest outlines, sections and draft text. You can customize the layout, add images and include interactive elements for a polished final document.
Turning raw data into meaningful insights to improve a business is the core responsibility of a data scientist. From extracting and analyzing data to using data mining and machine learning techniques, they do everything to make data more accessible for you.
So, empower them to use their skills using the training manual template below.
Since the role of a data scientist is crucial, make it clear to the new hire that they should always be transparent about their progress and never be ashamed to let you know about their challenges.
Furthermore, a new hire in your organization will come with a strong understanding of concepts, not the tools you use.
The training manual template above will help them understand your data security policies and business matrices, collaborate with the data engineers and efficiently manage daily tasks.
When onboarding new developers in your team, from workflows to team culture, from the codebase to code standards, there is a lot to bring them up to speed.
To help you achieve this, we have developed the web developer training manual template above that already features some critical information such as code synchronization, code management, documentation and more.
An effective onboarding process is crucial to avoid disasters at work and integrate your new hire as a full component, productive and proud employee.
The SEO executive will be responsible for all your SEO activities such as content optimization, link building, keyword research and off-page and technical SEO.
To help you with that, here is a training manual template that you can customize for your new hire and smoothen the onboarding process.
Furthermore, an SEO executive will manage your SEM campaigns on different platforms to maximize ROI. Such tasks require an in-depth understanding of a company's business processes, marketing requirements, and branding strategies.
And if you are a digital marketing agency, client objectives are the most important thing. So, use the training manual template above to ensure your SEO executives perform well.
The community manager is a bridge between your business and the target audience. They are responsible for tuning your brand voice, moderating your brand through community support, distributing content and more.
This training manual template below is a great way to help the new community manager do their job.
Ultimately, community managers bring digital engagement to build brand presence by creating a community both internally and externally, online and offline.
Use this new employee training manual to train your team to identify your target audience, set goals, distribute content with the right audience, measure your progress, understand your existing social presence and many more.
A content writer is responsible for creating engaging and SEO-optimized content that will drive people to your website.
The training manual template below features the primary responsibilities of a content writer, such as creating content within brand standards, producing engaging content, optimizing content and some important business metrics of a brand.
Use Visme's AI writer to brainstorm ideas or overcome writer's block. This advanced tool can help you generate outlines, text variations, and even entire sections of content for your training manuals. Simply explain your needs to the AI writer; the tool will unleash its magic.
Research has revealed that 71% of B2B customers review a business's blog before and during their business journey.
Thus, making a content writer an integral part of your digital marketing strategy regardless of the size and industry of your business. And we know that you don't want to compromise on the onboarding process of a content writer.
A customer service representative deals with customers to provide them with information relevant to the products and services of a business, making sure they are satisfied.
This is important for the continuous growth of your business because they help you retain customers and extract more value from them.
Provide your customer service representatives with the training manual template above to help them deal with different customer personas, understand their issues and resolve their problems in the best way possible.
The advantages of training manuals are not limited to the employee onboarding process. Training manuals can also be used for:
The office workshop training manual template below contains instructions for using tools like MS Word, MS Powerpoint and MS Excel.
You can use it as a written supplement to show your employees what they will be learning in the upcoming workshop, as well as an employee training guide for reference.
As we mentioned, a training manual can be used for various use cases other than employee onboarding. Product instruction is one of the critical ones among them.
Here is a training manual template for a project management tool made for employees to help them manage projects using a project management tool.
Use this template to train your new hires about managing projects and provide documentation that can be used for self-paced learning. If you're interested in boosting employee development beyond project management skills, check out our blog on corporate training materials to discover a range of amazing resources that can take your team to the next level.
As you can understand by the title of this training manual template, it is about setting up a food processor.
It will guide a company's technicians through the process of setting up a food processor and making it ready for customers to use.
You can also use this training manual template to educate your employees about your new product rollout. Once your digital training manual is ready, Visme provides various options for sharing and publishing it. You can download the manual in PDF, JPG, PNG or HTML format or generate a public or private link for online distribution.
Additionally, take advantage of SCORM and xAPI compatibility for seamless integration into your learning management system (LMS).
In addition to these training manual templates, you can explore our blog on training materials and discover additional formats to enhance your employee onboarding and development process.
Several tools exist for creating training manuals, but Visme stands out due to its user-friendly interface and extensive library of visually engaging templates. You can easily incorporate images, videos and interactive elements into your training manuals to create an immersive learning experience.
In addition to strong visuals, Visme ensures your manuals are well-organized, easy to navigate and tailored to your brand aesthetic.
A well-structured training manual follows a few key principles:
A training manual is designed to teach employees how to perform specific job-related tasks and follow company procedures. It focuses on the "how-to" of internal processes within the organization. A user guide, on the other hand, is aimed at customers or external users and explains how to operate or utilize a product or service effectively.
A training manual provides detailed, step-by-step instructions on completing specific tasks or procedures. It's focused on precise actions. An employee handbook offers a broader picture, outlining company policies, general rules, and the company's overall expectations for its employees.
Here's a guide for writing a training manual in PDF format:
Training manuals are crucial for several reasons:
Did you find the training manual template you were looking for? With so many options to choose from, we hope you sure did.
And by now, you might feel like an expert who knows all the fundamentals of crafting training manuals for different positions.
So, it's time to choose a training manual template and customize it according to your needs using Visme's professional document creator.
It allows you to customize a template the way you want with easy-to-use drag and drop data widgets, stunning graphics, tables, videos and many more.
Additionally, read this article on creating an effective training manual with design tips to learn more.
Design visual brand experiences for your business whether you are a seasoned designer or a total novice.
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About the Author
Raja Antony Mandal is a Content Writer at Visme. He can quickly adapt to different writing styles, possess strong research skills, and know SEO fundamentals. Raja wants to share valuable information with his audience by telling captivating stories in his articles. He wants to travel and party a lot on the weekends, but his guitar, drum set, and volleyball court don’t let him.